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Admitted Undergraduate Students

First-Year and Transfer Student Checklist (Spring/Summer 2024)

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Create Your MyWestern Account and Student Email Address

Visit western.edu/activate. Use “######” (your student ID) to create your account.

  • You will need your six-digit student ID. You can find your ID in your application portal and the acceptance letter you received in the mail, or you can contact Admissions at 970.943.2119 or admissions@western.edu.
  • Look for the email from admissions@western.edu sent to the address you used for your admissions application with instructions on what to do next. Be sure to check your spam/promotions folder if you don’t receive this email in your inbox.
  • You will receive important communications at your western.edu email – it is critical to check it weekly


Pay Your Deposits to Confirm Your Spot at Western

  • When you are ready to secure your spot at Western, submit your $200 enrollment deposit. If you are ready, you may also submit your $250 housing deposit.
  • Pay online through your MyWestern account or by check or credit card with the Cashier’s Office at 970.943.3003 or cashier@western.edu.
  • Enrollment deposits are non-refundable and only necessary for your first semester at Western.

Visit campus to see all Western and the Gunnison community have to offer.

Spring 2024 Admits:  Fill out the Free Application for Federal Student Aid (FAFSA) for 2023-24 online. Western’s school code is 001372.

  • Priority deadline for Spring 2024 is November 1, 2023

Summer 2024 Admits:  Summer is a trailer term, so if you need financial aid for the summer 2024 term, fill out the Free Application for Federal Student Aid (FAFSA) for 2023-24 online. Western’s school code is 001372.  You should also fill out the 2024-25 FAFSA form as soon as possible to receive a financial aid offer for 2024-25.

  • Priority deadline for the 2024-2025 academic year is March 1, 2023.

Check the Status of Your Financial Aid and Scholarships

Check the status of your financial aid and scholarships and accept/modify/decline student loans through your MyWestern account. Financial Aid awards will be available beginning:

  • Spring 2024 Admits: November 1, 2023
  • Summer 2024 Admits: April 2024  (summer aid only)

Colorado residents

The College Opportunity Fund (COF) provides a stipend to eligible Colorado residents attending a Colorado public or participating private institution. Students wishing to use COF toward the cost of undergraduate, in-state tuition must:

  • Register for the College Opportunity Fund at cof.college-assist.org
  • Authorize Western to access the funds on your behalf via your MyWestern account:
    • Student > Student Records > Stipend Authorization > Select Appropriate Term > Select Lifetime Authorization > Submit

Visit Western’s Financial Aid page for additional resources.

After you have paid your Tuition Deposit, you can submit your $250 housing deposit through MyWestern or with the Cashier’s Office at 970.943.3003 or cashier@western.edu.

  • Go to housing.western.edu to fill out your personal profile, including your housing and roommate preferences, and begin matching with potential roommates. If you know who you want to live with, you can choose your own roommate by searching for them.
    • Spring 2024 Admits: Begin Profile creation on November 2, 2023
  • For questions on the housing process, contact the Residence Life office at 970.943.2101 or reslife@western.edu.

Spring 2024 Admits: EPIC Mentors will begin reaching out in November 2023

Visit your MyWestern Account to update your gender, pronouns, and/or used name. From the main menu, click on the Personal Information tab. Click on “Update Gender, Pronouns, and/or Used Name” and update accordingly.

ALEKS is the Western math placement exam. You may take the exam up to five times and the cost to take the exam is covered by Western. The link to ALEKS will be in your MyWestern account after you are admitted to Western.

  • If you have ACT/SAT scores or math transfer credit (AP, IB, concurrent/dual enrollment) you may submit those for placement into math courses.
  • For questions on math placement and ALEKS , please contact the Registration & Advising Services at 970.943.7056 or reg_advise@western.edu.

First-year students:

Submit your official, final high school transcript. To be considered valid, your transcript must come directly from the high school you attended (digitally or by mail) and clearly show the date you graduated and an official signature from the school.

Arrange to have any AP, IB, CLEP, or college-level credit sent to the Admissions Office. College-level courses must be sent via official transcript directly from the college or university.

Transfer Students:

You must send your final, official college transcript(s) to the Admissions Office so a final transfer credit evaluation can be completed.

If you had less than 24 credit hours* completed at the time you applied, you must request your official high school transcript be sent to Western. To be considered valid, your transcript must come directly from the high school you attended (digitally or by mail) and clearly show the date you graduated and an official signature from the school.

*Dual enrollment, concurrent enrollment, AP/IB credits taken during high school are not counted in this total.

If you have questions about your final transcripts, contact the Admissions Office at 970.943.2119 or admissions@western.edu.

New students to Western are required to complete a pre-registration survey. You can access this survey through your MyWestern account. Below are the dates when the survey will be available to students:

  • Spring 2024 Admits: Survey available November 6, 2023
  • Summer 2024 Admits: Survey available May 1, 2024

For questions on class registration, contact the Registration & Advising Services at 970.943.7056 or reg_advise@western.edu.

*The $200 enrollment deposit must be made before filling out the pre-registration survey. See step 2 for instructions on how to make your deposit. You will also need to sign your Financial Agreement in your MyWestern account before filling out the pre-registration survey.

Western requires that all incoming students take student wellness education courses before arriving on campus. The courses focus on alcohol education, sexual assault prevention, mental wellbeing & diversity, inclusion, and belonging.  You will receive an email in your Western email account at the following times with a link to complete the course.

  • Spring 2024 Admits: Emails will be sent December 2023

For questions, contact the Office of LEAD and Orientation at 970.943.2469 or orientation@western.edu

The Mountaineer Card is your official University ID. By uploading your photo after you’ve registered for classes, Spring 2024 students will be able to receive IDs from your EPIC Mentor during New Student Orientation. Summer 2024 students can pick up directly from the IT office on campus. Otherwise, you will need to schedule a time to visit the Mountaineer Card office to have your picture taken and card printed.

TimelyCare is a free virtual health and well-being platform for Western students! You can access care 24/7, 365 days at no cost. Just download the TimelyCare app on your mobile device or log in at timelycare.com/western using your Western email and password. Not only do you have access to high-quality mental health professionals who are trained to care for college students, but you also have access to a wide range of self-care content, including a peer community, yoga and meditation videos, healthy recipes, and self-care journeys.

  • New Student Orientation is required for all new students to Western. This program consists of important information about Western and the Gunnison community. Students will be automatically signed up for Orientation when they are registered for classes and will receive a confirmation email with additional details. Learn more about the program on the New Student Orientation page.
    • Spring 2024 Admits: January 6, 2024
    • Summer 2024: No orientation program

For questions about Orientation, contact the Office of LEAD and Orientation at 970.943.2469 or orientation@western.edu.

  • Colorado law requires all students to show proof of immunity against measles, mumps and rubella (MMR). At a minimum, students must have completed the first MMR immunization before classes begin. Medical and religious exemptions are allowed. Students who plan to reside in on-campus housing may also want to consider receiving the meningococcal vaccine. If you live on campus, proof of meningococcal vaccine or waiver is required.
  • For students beginning classes in Summer 2024, immunizations can be submitted via the Western Navigator admissions portal in the Upload Materials section.

For questions about these documents, contact the Office of Student Affairs at 970.943.2232 or student.vps@western.edu.

Western Colorado University
Taylor Hall 301
1 Western Way
Gunnison, CO 81231

Incoming first-year students will be able to move into their residence hall on:

  • Spring 2024 Admits: January 6, 2024 from 9 a.m.-1 p.m.

For questions on moving to campus, contact the Residence Life office at 970.943.2101 or reslife@western.edu.

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