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Human Resources

Supporting employees at every step.

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Human Resources (HR) Forms & Information

Are you a faculty member or employee looking for HR forms and information? All of our internal employee resources have moved to Collaborate.

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Our Mission

Supporting and strengthening the Western community.

Our faculty and staff embody the strength of our university’s commitment to prepare students for lifelong learning with a solid liberal arts foundation. The Human Resources office supports the Western Colorado University mission by providing the campus community with professional consulting, guidance and service in all employment-related matters.

To review our Handbook for Professional Personnel, click here.

Unlock information and resources

The Human Resources department is dedicated to education and communication, so employees are aware of our many opportunities, programs and services.

Our Values

Communication: We strive to listen first, then to be clear, practical, logical and concise in our communication. We believe proactive communication fosters trust and collegial working relationships.

Employee Relations: We work to be the first resource for employee work-life issues. We believe in two-way communication to solve workplace problems fairly, early on and at the lowest level that is practical in the institutional structure. We support a culture that celebrates employee success.

Programs & Services: We aim to provide quality services and programs in the most effective form, with easily accessible information to both anticipate and meet the needs of our employees.

Consulting: We remain well informed on topics affecting employees and the administration of human resources in order to provide innovative ideas for services, policies and strategies.

Western Colorado University Equal Opportunity Policy

Disclaimer: While we make every effort to keep information on our webpages accurate and up-to-date, we cannot guarantee that it always will be. If you see something that should be corrected, updated or a link that does not work, please send us an email. Be sure to identify the problem and give the full URL of the document in your letter.

Unless otherwise noted, the web information may not represent official statements or views of Western Colorado University.

Additional Resources

Current Openings:

Administrative Assistant III (Facilities Services) – to apply, click here

Administrative Assistant III (Rady School) – to apply, click here

Security I – to apply, click here

Applicants for classified positions must be current Colorado residents to apply.  Visit the State Employment FAQ for residency information & requirements.

Positions open within the State of Colorado “classified” employee system must be officially announced on the CO-jobs webpage. Applications must be submitted by the “apply by” date as instructed in the announcement.

To view the status of any ongoing search for which you have applied, visit your account on the CO-jobs webpage.

The CO-jobs website has a frequently asked questions page that you might find helpful.

If additional information or clarification has been requested from you by the analyst evaluating your application against the state of Colorado’s minimum qualifications, you may use the Supplemental Employment Experience Addendum which the analyst will attach to your job application in the CO-jobs website.

This page contains links to some of Western’s employment policies. Prospective employees are encouraged to read and familiarize themselves with these policies.

For information on part-time and full-time temporary teaching opportunities, please contact the chair or director of the appropriate academic discipline. The following list is for informational purposes only and does not imply that any vacancy exists unless specifically listed.

Fax: 970.943.2277

For student employees:


Paula Giavasis
Financial Aid Counselor
Student Financial Services
Taylor Hall 314
Gunnison, CO 81231

For faculty and staff:


EMAIL: HR@western.edu

FAX: 970.943.2277

Q: How do I get to MyWestern?
A: On a computer (or cellphone or tablet) open a browser and go to MyWestern.

Q: I don’t know my Western username and password. How can I find out?
A: First, check with your supervisor, then call IT services at 970.943.3123.

Q: How do I get to my timesheet?
A: Go to MyWestern and log in using your username (e.g., abc_firstname) and password.

  1. If you have a checklist, deal with those tasks, then click on Main Menu.
  2. Click on the Employee tab, or Employee Information Menu.
  3. Click on Time Sheet.
  4. Skip this step if you are NOT a timesheet approver. If you are an approver, you will see “Selection Criteria.” The default for approvers is “Approve or Acknowledge Time.” You can click the radio dial for “Access my Timesheet” to get to your own timesheet, click “select.”
  5. On the Position Selection screen, chose your position (if you have more than one) and chose the pay period for which you are entering hours, and under “pay period and status” use the dropdown box to select the pay period.
  6. Click TimeSheet.

Q: I want to use the Western Timeclock but I don’t know my employee ID. Where can I find it?
A: It is the last six digits on your Western ID card number. Enter all six numbers including any leading zeros.

Q: I tried to clock in and got an error message: “NO JOBS FOUND error We did not find any eligible jobs for your ID.” What should I do now?
A: Please ask your Timesheet Approver (your supervisor) to work with the Payroll office, 970.943.2674. Something isn’t complete about setting up your job for Web Time Entry.

Q: The Western Timeclock only shows a green Clock IN button, when I want to clock OUT. Or, the Western Timeclock only shows a red Clock OUT button, when I want to clock IN.
A: You probably forgot to Clock In or Out earlier. You must open your timesheet in MyWestern, and manually enter the hours that are incomplete.

Q: The Western Timeclock says I have incomplete time.
A: You must open your timesheet in MyWestern, then find and correct the hours that are incomplete. Go to the bottom of the timesheet screen, select “preview” and look for pairs of clock in and out times. The day with an incomplete pair is the likely problem date. Select the “previous menu” button. Find the problem date, look for the earning category row and click on the link to enter times. Correct your time.

Q: The Western Timeclock says I can’t have shifts over nine hours.
A: You may have forgotten to clock out, or perhaps you really did work a long work day or were On Call. You must open your timesheet in MyWestern, and manually enter the hours that are incomplete. Each day’s work must end at or before midnight. If you worked over midnight, end one day at 0000, and start the next day at 0000.

Q: What if my approver is not here to approve my timesheet during their two-day window?
A: (1) Approvers can approve remotely, just like you can access the system remotely. (2) All approvers should designate a “proxy” to approve in their absence. (3) Western has “super users” who can ultimately approve timesheets in an emergency.

Q: How can I use my smartphone for timekeeping?
A: Access any browser and go to MyWestern and click on the blue link at the top: “Employee Clock-in/Clock-out.”

Or, go to the App Store and search for “Western GO” and install the app. Go to the menu in the upper left corner. Select sign in (at the bottom of the menu). Sign in using your normal Western username and password (the same ones you use to get into your computer at work). Click the “stay signed in” box.

Q: What if I am working the graveyard shift on the 15th of the month and my shift ends on the 16th of the month?
A: You will need to open your timesheet and clock out at 00:00 on the 15th, then open the new period timesheet and clock in at 00:00 on the 16th.

Q: I entered time on my timesheet, but it isn’t there. What’s wrong?
A: Be sure that you click the “Save” button at the bottom of your timesheet every time you make a change.

Q: I still have a problem and these questions didn’t help. What next?
A: Talk to your supervisor, if they cannot help, call Payroll at 970.943.2674.

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