Student Handbook

For the purposes of this Handbook, this definition applies throughout unless otherwise specified. Under the Family Educational Rights and Privacy Act (FERPA), the term “Eligible Student” is used to identify when a student assumes rights under FERPA.

A student is any person matriculated to Western Colorado University, either full- or part-time. Matriculation occurs when an admitted student submits an enrollment deposit and begins the new student onboarding process in Workday. This definition includes individuals pursuing an undergraduate or graduate degree and those enrolled in the Center for Learning & Innovation or Concurrent Enrollment courses, online or as a residential student, as well as non-degree seeking, exchange (e.g., National Student Exchange), and international students.

This definition includes persons who are between academic terms, including holiday and summer breaks. Students who have or are withdrawn from the University, on academic or conduct suspension, expelled, or not currently enrolled in courses will not be considered “students.” Those who fail to register for or attend classes without notifying the University of their absence will not be considered a “student” and must reapply for admission. Students who notify the University that they will not be attending classes, and do not attend, for a designated period of time (e.g., one semester) will not be considered a “student” and must reapply for admission.

Western Colorado University reserves the right to rescind offers of admission and scholarships, including merit, academic, and athletic, due to any disciplinary findings at another academic institution or criminal findings. Western may also rescind offers of admission and scholarships based upon misrepresentations in applications or any other inappropriate conduct that could infringe on the rights of others or the normal functioning on Western where such conduct is inconsistent with the University’s mission or otherwise is not in compliance with federal law, the Colorado Revised Statutes, local ordinances, or University policies.

Individuals who fall into any of the foregoing categories have an obligation to inform the University immediately.

To be eligible to reside in Western Student Housing, an individual must meet the definition of a “student” appearing in the Student Handbook. Western may grant exceptions to these eligibility requirements at its sole discretion. Requests for an exception to eligibility requirements must be submitted in writing and will be determined by the Director of Residence Life or designee.

The official University communication network is the assigned Western email account. All official communications concerning policies, the Student Handbook and important announcements are made via the Western student email. Students are expected to read their Western email accounts and comply with all communication sent through email. Failure to read official Western email will not relieve a student of responsibility for the information contained in official communications.

The Family Educational Rights and Privacy Act of 1974, as amended — commonly known as FERPA – is a federal law that governs the privacy of student education records, access to those records, and disclosure of information from them.

Eligible students have the right to review and inspect their education records, seek to have their own education records amended, control disclosure of certain portions of their education records, and the right to file a complaint.

All Western faculty, staff, and students are required to respect the privacy of students’ education records and support the principles of FERPA.

Eligible Student

FERPA rights apply to anyone who is currently or was ever enrolled for classes at and attended Western Colorado University. FERPA coverage begins on the first day of the first term for which students have enrolled for classes, or when the student attends orientation for their first term. This means FERPA does not apply to prospective students, applicants, or students who have been admitted but have not yet begun taking classes or attended orientation. For students of universities and other institutions of postsecondary education, FERPA rights apply to eligible students rather than parents, regardless of the age of the student.

Education Records

Under FERPA, education records are defined as “those records, files, documents and other materials which contain information directly related to a student; and are maintained by an educational agency or institution or by a person acting for such agency or institution.” Records can be recorded and stored in any medium.

Education records can include records that students do not have the right to inspect and review. Those records include, but are not limited to, financial records of a parent; and confidential letters and statements of recommendation for admission, employment, or honorary recognition, which the student has waived the right to inspect and review.

Access to Records

All Eligible Students will have access to their own education records as provided by FERPA, except where access has been waived. Directory information may be released to anyone without a student’s consent. Students have the right to request that directory information not be released without their consent. A request for privacy of directory information can be requested through the Office of Student Affairs.

Academic and personally identifiable information, which could include a social security number and the name of a parent/family member, may not be released without the student’s consent, except as provided by the Act. Students may give or deny consent for parents or other third parties to have access to their records. Third-party access can be given by the student through Western’s Student Information System, Workday.

Release of Information Exceptions

Western has a practice of releasing educational records or information from educational records (non-directory information) to school officials (current faculty, staff, and students employed by the University) with an educational interest, without the student’s permission. Educational interest means that the school official has a need to access student education records for the purpose of performing an appropriate educational, research, or administrative function for the institution.

Non-directory information may also be disclosed as permitted by law without a student’s consent, including, but not limited to, the following: to schools in which a student seeks or intends to enroll; to authorized representatives of Federal, State and local educational authorities conducting an audit, evaluation or enforcement of education programs; agents acting on behalf of the institution; to State and local officials pursuant to a State statute in connection with serving the student under the juvenile justice system; to organizations conducting studies for specific purposes on behalf of schools; to accrediting organizations; to the parents of a dependent student (proof must be provided); or to comply with a conduct order or subpoena (reasonable effort to notify the parent or eligible student at the last known address); when it is determined necessary to protect the health, life or safety of the student or other individuals.

After a student graduates, directory information and non-directory information pertaining to the student’s attendance at Western may be disclosed to the Advancement Department, whose employees are considered school officials with a legitimate educational interest under FERPA.

Directory Information

FERPA specifies that directory information is information contained in an education record of a student that would not be considered harmful or an invasion of privacy if disclosed. This information may be disclosed to anyone, by any means, for students who do not “opt out” of its release. Discretion will be used in giving out directory information for non-University purposes, and it will not be disseminated for solicitation purposes. Western is not permitted to disclose any non-directory information to anyone without a legitimate educational interest, without written permission from you, the student, or to others as stated in the Act.

Currently, directory information includes the following: a student’s name; Western enrollment status (e.g., full-/part-time, undergraduate/graduate, level); dates of attendance; degrees, honors, and awards received at Western; Western email address; date of birth; major field of study; participation in officially recognized activities and sports; weight and height of members of athletic teams; and the most recent educational agency or institution attended by the student.

The law (under the 1974 Buckley Amendment) provides that eligible students have access to inspect and review their educational records. A student has the right to request a change in an alleged inaccuracy in their educational record and the right to a conduct meeting if the request is denied. The student has the right to file a complaint with the Family Policy Compliance Office.

This law further provides and protects the student’s right to privacy by allowing eligible students to limit access to their education records, including directory information, without their express written consent.

Eligible students should be aware that a privacy restriction may prevent Western Colorado University from sharing information about them with potential employers and may mean their name is not included in the publicly available Dean’s List or Commencement Program without additional permissions. Eligible students who would like to limit access to their education record should meet with the Dean of Students or Registrar to discuss their individual circumstances and preferences before adding or removing a privacy restriction.

Even with a FERPA privacy restriction in place, the university has the right to share Eligible Student information with school officials who have a legitimate educational interest and in health and safety situations. Eligible students will also continue to receive official campus messages and appear on class rosters.

As a state-supported institution of higher education, Western must provide eligible males with information about Selective Service prior to course registration.

Selective Service Registration Requirement: As mandated by federal law, all males must register with the Selective Service System (SSS) within 30 days of their 18th birthday. The university will provide information about the Selective Service registration requirement during orientation sessions, on the university website, and through regular communication channels to ensure students are aware of their obligation.

Effective August 7, 2023, Colorado institutions of higher education are no longer required to prevent eligible students from enrolling in classes based on Selective Service registration status (Colorado House Bill 23-1261). However, it is our responsibility to inform eligible students (males ages 18-25) that they need to register with the U.S. Selective Service System prior to course registration. Eligible students will no longer need to complete the Selective Service verification form after registering with the U.S. Selective Service System. The Selective Service registration hold will no longer be applied to students’ records in compliance with this change in the law.

For more information, see the Selective Service System’s “Who Needs to Register” webpage. To register with the Selective Service System, visit https://www.sss.gov/register.

Exceptions and Exemptions: Students with certain exemptions or exceptions to Selective Service registration requirements must provide appropriate documentation to the University.

Exemptions may include non-U.S. citizens, active-duty military members, and those with specific medical conditions.

Annual Compliance Check: The University will conduct an annual compliance check to ensure all eligible male students are registered with the Selective Service System. Non-compliant students will be notified of the necessary steps to rectify the situation.

The Solomon Amendment (U.S.C. § 983) allows military recruiters access to certain student information, including name, address, birthdate, academic details, and contact information for students aged 17 and older. This law supersedes certain aspects of FERPA. The University is obliged to release this "student recruiting information" unless a student has submitted a Request to Prevent or Allow Disclosure of Directory Information form through the Office of Student Affairs. Military recruiters may request this information once per term for each of the 12 eligible units across the five service branches. Requests must be in writing, specify the required information and the semester, and come on the unit's official letterhead.

Proof of identification will be required to obtain access to student records.

The Clery Act (officially known as the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act) requires colleges and universities to record specific campus crime statistics and safety policies for consumer protection. The Clery Act (20 U.S.C. § 1092(f)) is a federal law that requires colleges' participation as a condition of receiving Title IV student financial assistance programs under the Higher Education Act.

The crime statistics are included in an annual security report published for prospective and current students and employees to educate any interested consumer on campus and community safety. In addition to publishing an annual security report, colleges and universities are required to publish and update security policies. In 2013, the Violence Against Women Reauthorization Act amended the Clery Act to include additional crimes to report, such as dating violence, domestic violence, and stalking, and required colleges to create and disclose additional security policies.

The operation of an Unmanned Aircraft System (UAS), or drone, is regulated by the Federal Aviation Administration (FAA). Drone owners are required to register effective December 12, 2017, under the National Defense Authorization Act (H.R. 2810). Western establishes the following policy to govern the operation of any UAS by any person from or above the University's campuses or properties. This policy extends to all property owned, rented, leased, or controlled by Western. With limited exceptions, FAA requirements mandate that hobby or recreational users limit their unmanned aircraft operations and operate in accordance with a set of community-based safety standards.

Reason for the Policy: This policy is established to require and ensure compliance with all applicable laws, reduce safety risks, and preserve the security and privacy of members of the University community.

Primary Guidance: This policy primarily responds to FAA guidelines and requirements that promote the safe and responsible use of unmanned aircraft.

Any use of a UAS over the campus or inside a campus building without authorization is strictly prohibited, and faculty, employees, students, contractors, volunteers, and the public are expected to follow the directives below:

• The use of drones for hobby or recreational use on or above University property is not permitted.
• All commercially operated drones must comply with all federal (FAA), state and local laws.
• Any drone operator must obtain prior approval from the Department of Marketing Communications and the Department of Campus Security at least 48 hours in advance of the proposed use of the drone.
• The use of commercially owned Unmanned Aircraft Systems (for hire or otherwise) is permitted only for educational or research purposes. A drone operator must provide a certificate of insurance naming the University as an additional insured, with a minimum of $5 million in general liability insurance written on an occurrence basis.
• A commercially owned (University or contract) operator must file a "flight plan," including date, time, duration of flight and operational area 48 hours prior to commencing the drone flight.
• A contract drone operator must be accompanied by a University representative at all times.
• The drone must be operated in a responsible manner.
• The drone may not operate over areas of public assembly, stadiums or populated areas.
• The drone is not permitted to photograph, video, or monitor areas of the University where other members of the University community would have a reasonable expectation of privacy.

Any violations of law (e.g., trespassing, illegal surveillance, reckless endangerment) or violations of University policies may subject the individual(s) to both criminal and/or disciplinary action. Members of the University community who violate this policy will be subject to discipline as described under the Student Conduct Process. Damages or injuries occurring to University property or individuals will be the responsibility of the UAS operator.

The Department of Campus Security maintains the authority to ground or suspend operations of any UAS that is not compliant with FAA regulations, this policy, or that presents a threat to privacy, property, or the general well-being of the campus community.

In accordance with the Higher Education Act of 1998, Western may inform parents and/or legal guardians of alcohol and drug violations occurring on or off campus. The responsibility for determining when and by what means communication will occur lies under the jurisdiction of the Office of Student Affairs or its appointed designee. Parent/guardian notification may be enacted when students under the age of 21 have been found responsible for alcohol and/or drug offenses, including consumption, use, possession, manufacturing, or distribution of prohibited substances. Repeated violations may include situations where medical intervention is required due to alcohol and drug use, when the violation may result in suspension or expulsion from the University, or when the student has shown a pattern of repeated violations. Whenever possible, students will be notified that their parents and/or legal guardians have been contacted in accordance with this policy.

In extraordinary circumstances, Western will notify parents and/or legal guardians when there is reasonable suspicion that the student is at risk of harming themselves or others. However, the full nature of the concern may not be fully described in accordance with FERPA. Examples of extraordinary circumstances may include, but are not limited to, suicidal ideation and/or attempts, medical transport, or when a serious crime has been committed.

Students who would like to initiate a change of name or address in their University record should contact the Registrar’s Office.

Many policies applicable to students are contained in Western’s Trustee Policy Manual. Students are encouraged to review the entire Trustee Policy Manual.

Board of Trustees Policy Manual

For the University’s policy related to discrimination, harassment, and retaliation, as well as related procedures, please refer to Section 2.2 of the Trustee Policy Manual. For more information concerning this policy, contact Western’s Equal Opportunity Officer at eoo@western.edu.

Western Colorado University Trustee Policy Manual 3.26.26

Any form of abuse, threat, intimidation, bullying, coercion, harassment, or attempt to influence or interfere with another individual or group who submits a report, cooperates with any investigation, or acts as a witness in relation to an alleged violation of the Student Handbook, University policy, or any federal, state, or local law or ordinance constitutes retaliation under University policy.

For the University’s Policy on Free Expression, including use of campus grounds and facilities; campus postings; solicitation; activity registration; time, place, and manner restrictions; and more information, refer to the Board of Trustees’ Free Expression Policy, available on the Policy and Governance page.

Board of Trustees Policy and Governance

Theft is the unlawful taking of someone else’s property, intellectual property, or money. There will be no tolerance for theft. Vandalism refers to the destruction, defacing, or damaging of public or private property. Colorado vandalism laws generally refer to vandalism as "criminal mischief," which is defined as the knowing damage of the real or personal property of another, including, but not limited to, graffiti, tire slashing, broken windows, keying a car, and arson.

This definition includes damage not only to personal property but also to University property. Western property includes, but is not limited to, buildings and lawns, University vehicles, the University Center, and Pinnacles fire pits, dining facilities, library materials, computers, and computer-related hardware and software. Law enforcement may be called for any type of theft or vandalism. Students engaged in acts of theft or vandalism in the Gunnison community may also be subject to the student conduct process.

In support of the health and well-being of all members of the Western Colorado University community, tobacco use and the smoking or vaping of any substance are prohibited in all residence halls and university apartments.

This prohibition includes, but is not limited to, the following products:

• Cigarettes, cigars, and pipe tobacco
• Smokeless tobacco, chewing tobacco, and snuff
• Zyn
• Bidis and cloves
• E-cigarettes, vaporizers, and vape pens
• Vape wax and oils
• Hookahs
• Marijuana

Storage:
Students may store cigarettes and smokeless tobacco provided they are 21 years of age and are kept in a personal space, out of view.

Outdoor Use:
Tobacco, cigarette, and vape use is prohibited within 30 feet of any University building.

Age Requirement:
In accordance with Colorado state law, individuals must be 21 years of age or older to possess cigarettes, tobacco products, or vaping devices.

Western Colorado University is committed to maintaining a healthy and safe environment for all members of the University community. The purpose of this policy is to outline guidelines and procedures for managing communicable illnesses. It is essential that all students, faculty, and staff actively participate in preventing the spread of communicable diseases to ensure the well-being of the entire campus community. This policy will be reviewed periodically and updated as necessary to align with current public health guidelines.

In the event of a communicable illness or exposure to communicable illness, the university will follow the guidance of local, state, and federal public health agencies, including but not limited to the Gunnison County Health and Human Services, the Colorado Department of Public Health & Environment (CDPHE), and the Centers for Disease Control and Prevention (CDC).

Prevention

1. Vaccinations: All eligible individuals are strongly encouraged to get vaccinated against preventable diseases as recommended by public health authorities. Please refer to the University vaccination policy below for additional guidance.
2. Hygiene Practices: Maintain good personal hygiene by regularly washing hands with soap and water, using hand sanitizer, and practicing respiratory etiquette, such as covering your mouth and nose with a tissue or your elbow when coughing or sneezing.

Reporting and Monitoring

Examples of infectious diseases include, but are not limited to:

• Measles (MMR)
• Tuberculosis
• Hepatitis
• Meningitis
• Chicken Pox
• Influenza
• Pneumonia
• Mononucleosis
• Ebola

Self-Reporting:
Students diagnosed with the above or other infectious diseases should promptly report to Student Affairs, which will work with Health and Human Services and Public Health professionals to provide guidance.

Monitoring and Contact Tracing:
The University will work closely with Health and Human Services and Public Health professionals to implement monitoring and contact tracing protocols to identify and notify individuals who may have been exposed to a communicable illness. Cooperation with these efforts is crucial for the health and safety of the community.

Isolation and Quarantine:
Certain communicable illnesses may require individuals to isolate and/or quarantine to protect the health or safety of the community. Please work with Student Affairs to ensure that applicable isolation and/or quarantine procedures are followed. Individuals who are directed to isolate or quarantine should refrain from coming to campus until they have received clearance from healthcare professionals.

Requesting Disability Accommodations:
Students who would like to request accommodations should contact the Center for Disability & Accommodations.

Academic Completion:
Students whose academic pursuits are impacted by a communicable illness should contact their instructors as soon as possible to discuss alternative arrangements for coursework.

Students recovering from a communicable illness may need to reduce their course load and/or allow additional time for schoolwork and rehabilitation. Students are encouraged to work with their instructors immediately to reach an agreement regarding classes and assignments missed. This includes making up missed exams and quizzes and time extensions on assignments.

Communicable illnesses that are documented and have caused students to be unable to complete their studies despite their best efforts may consider withdrawing or requesting incompletes in classes. Students should discuss these options with instructors and the Registration & Advising Services.

Policy Compliance:
Non-compliance with this communicable illness policy may result in disciplinary action, as outlined in the student handbook.

Immunization Requirements

1. General Requirement
   All enrolled university students are obligated to furnish evidence of immunization. A university student, as defined by the State Board of Health, includes those enrolled for one or more classes physically present at the institution. Auditing students are included, while students exclusively taking correspondence or off-campus classes are exempt. Immunization records must be submitted through the housing portal.
2. Exemptions
   The following exemptions will be considered by Western if properly documented requests are made.

Medical Exemption:
A Certificate of Immunization must accompany a signed statement from an advanced practice nurse or physician, stating that immunization would endanger the student's life or health.

Personal or Religious Exemption:
Students requesting a personal or religious exemption must submit a signed statement from a parent or legal guardian (if the student is under 18 years of age) or from the student (if 18 years of age or older) stating that they are requesting an exemption based on personal or sincerely held religious beliefs.

Age Exemption:
College students born before January 1, 1957, are exempt from the measles, mumps, and rubella (MMR) vaccination. Contact the Office of Student Affairs if this exemption applies.

Online Student Exemption
Students enrolled exclusively in online or off-campus courses are exempt from the immunization requirement. However, if they attend on-campus classes in the future or are required to attend on-campus class meetings for their current online or off-campus courses, they must submit the required immunization records before participating in any on-campus instruction.

1. Required Immunizations

Proof of 2 MMR vaccinations (usually at ages 1 and 5) from a doctor’s clinic, on an immunization record signed by a doctor, or from a previous school or insurance provider.
Students residing in on-campus housing must provide proof of meningococcal vaccination or submit a completed waiver. The required vaccination must have been administered within the past five years, and the most recent dose must have been received on or after the student's 16th birthday.

1. Documentation Sources
   The following sources of documentation may be accepted as proof of immunization:

• • The immunization form is available by contacting the Office of Student Affairs.
  • MMR records available through personal records, doctor, or insurance provider.
  • Other state databases that contain the individual student’s immunization records.

Re-immunization
5. If you are unable to provide proof of immunization and do not qualify for an exemption, you may choose to have a blood test (titer) to verify immunity or receive the required immunization(s). If immunity cannot be confirmed through a titer, you may need to be re-immunized. Receiving an additional dose of the MMR vaccine is not harmful if you have previously been vaccinated. MMR vaccinations are available through Gunnison Public Health at a reduced cost, and no insurance is required. In addition, recommended immunizations are generally covered at no cost by most health insurance plans under the Affordable Care Act. I

6. Semester Compliance

a. Each semester, students will receive an email reminder and will see a Workday checklist item if they need to update their immunization records.
b. Holds may be placed on accounts that are out of compliance with this policy. This hold will be lifted upon submission of required immunization records to the Office of Student Affairs.
c. To resolve holds for non-compliance with this policy, students should contact the Office of Student Affairs.

7. Contact Information

For inquiries into the University immunization policy students should contact the Office of Student Affairs.

While enrolled at Western, students are subject to delegated University authority. The Dean of Students will designate a Student Conduct Administrator, who may identify additional conduct advisors to assist with the administration of the conduct process. The Student Conduct Administrator or designee will train conduct advisors and members of conduct panels responsible for student accountability and may, through the procedures specified herein, impose sanctions for violations of the Student Handbook.

The Student Conduct Process is designed to ensure fairness and equity throughout the conduct process towards students and registered student organizations. The process is intended to be developmental and educational in nature.

The Student Handbook and the Trustee’s Policy Manual apply to the conduct of any University student that occurs 1) on University premises, or 2) at any University-sponsored event or activity. In addition, the University may act under the Student Handbook, the Trustee Policy Manual, and/or other University policies based on off-campus behavior of a student if the behavior 1) constitutes a safety or security threat to the campus, 2) directly affects any other Western student, 3) substantially affects the University community or its objectives or 4) violates local, state or federal law. Concurrently enrolled high school students who fail to comply with the Student Handbook may be subject to program dismissal as outlined in the Concurrent Enrollment policy.

Western Colorado University, as a state public institution, is required to follow all federal, state and local laws, including laws that may not apply to private entities. This means that the Student Handbook must comply with the Constitution of the United States, federal statutes, federal administrative regulations, the Constitution of the State of Colorado, Colorado Revised Statutes, and the State of Colorado administrative regulations. Accordingly, the Student Handbook cannot conflict with or supersede federal, state or local law.

A student may face both the University student conduct process and criminal or civil litigation charges since the same factual situation may allegedly violate both the Student Handbook and criminal or civil law. The student conduct process may happen before, during, or after criminal proceedings. Since the student conduct process is separate from criminal or civil litigation, legal outcomes do not affect the student conduct process, nor will pending criminal or civil litigation stop or delay the student conduct process.

Each student is responsible under the Student Handbook for their own conduct occurring at any time prior to being awarded an applicable degree or certificate, even if the University does not discover the conduct until after awarding the degree or certificate. The Student Handbook also applies to any student conduct that occurs during any interim period:

• After the date of application but before classes have begun for any upcoming term;
• After classes have ended for any given term, but before the student has officially withdrawn or terminated their student status, or
• Any period during which the student’s enrollment or participation in campus life temporarily ceases;

The Student Handbook also applies to the student’s conduct if the student withdraws from the University or leaves its premises while a disciplinary matter is pending.

If a responding party is a former student who is not currently enrolled at the time the University is made aware of an alleged incident, the University may suspend the student conduct process and place a hold on the responding party’s account, which suspends future enrollment by the responding party until any outstanding conduct adjudication has been resolved. Further, the University reserves the right to resume the student conduct process should the former student seek reenrollment or readmission to Western Colorado University at a later time before any prior conduct issues have been resolved.

This policy and the student conduct process will apply to all residential, commuter, and online learning students, including part-time students, full-time students, concurrent enrollment students, and undergraduate and graduate students.

All students are required to carry their valid Western ID with them at all times. Students must present their Western identification card when requested by any Western official.

The official University communication network is the assigned Western email account. All official communications concerning policies, the Student Handbook and important announcements are made via the Western student email. Students are expected to read their Western email accounts and comply with all communication sent through email. Failure to read official Western email will not relieve a student of responsibility for the information contained in official communications.

If a student is involved in circumstances covered by academic, athletic, or other policies/handbooks, any specific processes in those policies/handbooks may apply rather than the Student Conduct Process. If the circumstances also involve matters covered by the Student Handbook, the University reserves the right to pursue the Student Conduct Process at the same time as academic or athletic violations.

Athletic policies and compliance can be seen at: https://gomountaineers.com/sports/2007/6/22/Compliance.aspx. Students may also refer to the Academic Policies above and/or the specific academic program policies/handbooks, as well as the Trustee Policy Manual. If a student is involved in circumstances related to their employment with the university, employment policies or contracts may apply in lieu of this Student Conduct Policy.

When leaving campus for an extended period, it is advised that the student inform their professors and the Office of Student Affairs and Academic Affairs to coordinate a success plan.

The following list of behaviors is not exhaustive, and the University reserves the right to amend its rules and policies. The actions and/or behaviors listed below are expressly prohibited. Students are prohibited from violating any University policy, handbook, or agreement.

Academic Misconduct

• Cheating: Includes the use of unauthorized sources of information, providing or receiving unauthorized assistance on any form of academic work, or engaging in any behavior specifically prohibited by the instructor in the course syllabus.
• Plagiarism: Involves copying the language, structure, images, ideas, or thoughts of another and representing them as one’s own without proper acknowledgment. This policy applies only to work submitted for credit. Disciplinary action will not be taken for work in draft form.
• Unauthorized Possession or Disposition of Academic Materials: Includes the unauthorized selling or purchasing of examinations, class notes, term papers, or other academic work; stealing another student’s work; and using information from or possessing exams that an instructor did not authorize for release to students.
• Falsification: Encompasses any untruth, verbal or written, in one’s academic work.
• Facilitation of Academic Misconduct: Includes knowingly assisting another in committing an act of academic misconduct.
• Please also refer to program-specific Academic Policies/Handbooks and course syllabi or other course materials for information on what may be considered Academic Misconduct.

Abusive Behavior

• Threatening or Inflicting Bodily Harm: Actual or implied behavior that creates a risk of bodily harm to oneself, another person, an animal, or property.
• Threats, Intimidation, Coercion, or Other Unwelcome Behavior: Threats, intimidation, coercion, or other unwelcome behavior, through any method of communication directed at one’s self, an individual, or individuals that is so severe, persistent, or pervasive that it has the purpose or effect of unreasonably interfering with a person’s academic or work performance, or a person’s ability to participate in or benefit from the University’s programs, services, opportunities, or activities, when viewed through both an objective and subjective standard.
• Abusive Behavior Toward Current or Former Intimate Partners: Any form of abusive behavior (as listed above) specific to current or former intimate partners.

Damage

Any threatened, attempted, or actual damage or destruction of University property or the property of others.

Discrimination, Harassment, and Retaliation

Refer to Section 2.2 of the Western Colorado University Trustee Policy Manual . In the event a student is identified as a Respondent in a non-employment-related discrimination, harassment, or retaliation report or complaint, the student misconduct and appeals process outlined in this Student Handbook will be followed to resolve the grievance.

Disruptive Behavior

Engaging in behavior that disrupts or interferes with teaching, classroom presentations, or other educational interactions; residential communities on or off campus; research administration; athletic events; governmental functions; or disciplinary proceedings.

• Engaging in behavior that disrupts or obstructs the right of free speech or expression of any person on campus (for more information, refer to the WCU policy on Free Expression, available in Section 2.3 of the Western Colorado University Trustee Policy Manual .
• Leading, inciting, or participating in any on- or off-campus demonstration, riot, or activity that disrupts the normal operations of the University, inhibits freedom of movement or safe passage, or infringes on the rights of other members of the University community.
• Engaging in behavior considered lewd by a reasonable person, including voyeurism, public urination and/or defecation, and public exposure of intimate body parts.

False Information

Knowingly furnishing false information to any University official, instructor, office, or organization, or on any applications.

• Intentionally initiating, or causing to be initiated, any false report.
• Use, possession, or provision of false identification.

Hazing

The Stop Campus Hazing Act defines hazing as “any intentional, knowing, or reckless act committed by a person (whether individually or in concert with other persons) against another person or persons, regardless of the willingness of such other person or persons to participate, that—

1. is committed in the course of an initiation into, an affiliation with, or the maintenance of membership in, a student organization; and
2. causes or creates a risk, above the reasonable risk encountered in the course of participation in the institution of higher education or the organization (such as the physical preparation necessary for participation in an athletic team), of physical or psychological injury, including—
   1. whipping, beating, striking, electronic shocking, placing of a harmful substance on someone’s body, or similar activity;
   2. causing, coercing, or otherwise inducing sleep deprivation, exposure to the elements, confinement in a small space, extreme calisthenics, or other similar activity;
   3. causing, coercing, or otherwise inducing another person to consume food, liquid, alcohol, drugs, or other substances;
   4. causing, coercing, or otherwise inducing another person to perform sexual acts;
   5. any activity that places another person in reasonable fear of bodily harm through the use of threatening words or conduct;
   6. any activity against another person that includes a criminal violation of local, State, Tribal, or Federal law; and
   7. any activity that induces, causes, or requires another person to perform a duty or task that involves a criminal violation of local, State, Tribal, or Federal law.” 20 U.S.C. 1092(f)(6)(A)(vi).

Definition of student organization: “an organization at an institution of higher education (such as a club, society, association, varsity or junior varsity athletic team, club sports team, fraternity, sorority, band, or student government) in which two or more of the members are students enrolled at the institution of higher education, whether or not the organization is established or recognized by the institution.” 20 U.S.C. 1092(f)(6)(A)(vii).

Western has adapted the nationally recognized best practice for understanding hazing into three categories: Subtle Hazing, Harassment, and Violent Hazing. These categories are defined below and are all prohibited:

• Subtle Hazing: Behaviors that emphasize a power imbalance between new members and other members of the group or community. This is termed "subtle hazing" because these types of hazing are often taken for granted or accepted as "harmless" or meaningless. Subtle hazing typically involves activities or attitudes that breach reasonable standards of mutual respect and place new members on the receiving end of ridicule, embarrassment, and/or humiliation tactics.
• Harassment: Behaviors that cause emotional anguish or physical discomfort to make individuals feel like part of a group.
• Violent Hazing: Behaviors that cause or could reasonably cause physical or psychological harm.

Non-Compliance

• Failure to comply with the verbal or written directions of any University official acting in the performance of their duties and within the scope of their employment, including failure to identify oneself to these persons when requested to do so.
• Failure to comply with the verbal or written directions of any law enforcement officers acting in the performance of their duties and within the scope of their employment, including resisting and/or obstructing law enforcement officers, or failing to identify oneself when requested to do so.
• Violating the terms of any interim measure, no-contact order, or exclusionary order imposed by the University.
• Failure to complete student conduct sanctions.

Retaliation

Any form of abuse, threat, intimidation, bullying, coercion, harassment, or attempt to influence or interfere with another individual or group who submits a report, cooperates with any investigation, or acts as a witness in relation to an alleged violation of the Student Handbook, University policy, or any federal, state, or local law or ordinances.

Sexual Misconduct

Please refer to Section 3.5 of the Western Colorado University Trustee Policy Manual, which also includes available supportive measures and grievance resolution procedures.

Unauthorized Use

• Unauthorized use, entry, or occupation of another person’s property or University facilities, property, or vehicles.
• Any unauthorized possession, duplication, or use of University keys or access devices, including swipe access cards.
• Unauthorized removal or misuse of any University document, record, data, nonpublic information, identification, educational materials, or property (including forgery or alteration).

Violation of Law or University Policy

Evidence of a violation of any federal, state, or local law or University policy.

Violation of University Rules, Contracts, or Agreements

• Violation of any rules, contracts, or agreements governing residence in or use of University-owned or controlled property, or at athletic or other authorized special events.
• Violations of any rules, contracts, or agreements governing recognized student organizations.

Violent Behavior

Please refer to Section 3.4 of the Western Colorado University Trustee Policy Manual for matters pertaining to violent behavior.

Weapons

Please refer to Section 3.4 of the Western Colorado University Trustee Policy Manual for prohibited weapons.

Western reserves the right to immediately temporarily suspend or exclude a student from the University, as well as temporarily evict a student from the residence halls/apartments, pending the outcome of a University conduct meeting or a trial in a state or federal court. Additionally, restrictions may be placed on a student’s access to the campus (persona non grata, or PNG) in instances where a student has been accused of a crime or conduct that, if repeated, could jeopardize the well-being of students, staff, faculty, or property. In these instances, a conduct meeting will be held within three (3) business days to determine whether such dangers reasonably continue to exist so that any temporary suspension and/or exclusion should remain in place pending any further processes.

The Board of Trustees has passed the following resolution: “Any act by students or non- students that interferes with the rights of others, disrupts or impairs the normal functioning of the University, damages or destroys property, or impairs health or safety is grounds for suspension or expulsion from the University. The President or the President’s representative may summarily suspend those individuals in violation of any of these standards, pending final disposition of the case by the appropriate body having jurisdiction thereof. The President or the President’s representative may call on any law enforcement agency to enforce the suspension and maintain order.”

For more information on persona non grata (PNG) status, please refer to Section 3.4 of the Trustee Policy Manual.

In instances where a court of law has accepted an accused student’s plea of guilty to a criminal offense, or the accused student has been found guilty of such an offense, and the commission of the offense also constitutes a violation of Western’s policies as set forth herein or in the Housing Contract, the conduct administrator or panel selected by the Dean of Students Office or other designated hearing officer, may adopt the conduct determination of responsibility without conducting a fact-finding conduct meeting or hearing. However, a conduct meeting for the purpose of determining conduct outcome sanction(s) may be provided to the student, during which the student may present any qualifying information. Western may proceed with student conduct matters prior to any related disposition in a court of law. Court dispositions do not prohibit Western from assessing appropriate outcome sanctions for violations of campus policies.

Filing Complaints

1. Any member of the University community may file a complaint against a student for alleged violations of the Student Handbook or other applicable University policies. The University may also pursue a complaint.
2. Complaints alleging a violation of the Student Handbook or other applicable University policies should be submitted as soon as possible after the incident. Complaints should be prepared in writing and directed to the Student Conduct Administrator.
3. The respondent is presumed not responsible for a violation until the respondent acknowledges responsibility or is determined to be responsible by a preponderance of evidence at the conclusion of a conduct process.

Standard of Proof

To find that a student or organization has engaged in prohibited activities, the standard of proof required is preponderance of evidence. This evidence must demonstrate that it is more likely than not that the alleged violation occurred.

Conduct Hearing

The conduct advisor, typically a Resident Director (RD), will present all charges and meeting notifications to the respondent in written form sent to the address listed via the student’s Western email. This notice serves as full and adequate notification. Students are responsible for updating their address or providing a forwarding address. Failure to do so, or refusal or inability to accept the emailed notice, does not excuse noncompliance.

The conduct hearing will be scheduled within 15 business days of receiving a documented policy violation. The respondent should make every effort to attend the conduct hearing barring extenuating circumstances such as an emergency. If the respondent needs to miss the conduct hearing, they must notify the student conduct advisor via email at least 24 hours prior to the scheduled meeting. The student conduct advisor will reschedule the meeting. Failure to notify the student conduct advisor means that a decision may be made in the student’s absence based on the available information.

The respondent will meet with the conduct advisor in a conduct hearing when the conduct advisor reviews the charges and supporting documentation, advises the respondent of due process rights under the Student Handbook, and explains the conduct adjudication process during the conduct hearing. The conduct advisor will then offer the respondent the opportunity to resolve the alleged violation(s).

• The resolution process involves a review of the incident and discussion of possible sanctions.
• The conduct advisor may determine that the respondent is not responsible, that insufficient evidence exists to reach a finding of responsibility for the alleged violation(s), or that the University does not have jurisdiction over the allegations.
• This determination does not prevent the Student Conduct Administrator from pursuing a subsequent complaint should new evidence become available later.
• If the respondent is found responsible for a violation, the respondent and conduct advisor will complete a resolution agreement outlining the violation, any resulting sanctions, associated due dates, and a follow-up meeting to reflect on the experience. No subsequent hearing will occur.
• If the respondent does not attend the conduct hearing, the conduct advisor may decide in absentia based on preponderance of evidence and notify the student of their findings.
• Failure to arrive or notify the conduct advisor could result in a $100 fine and/or additional sanctions.
• The respondent has seven (7) calendar days from the date of the resolution agreement to submit an appeal. The resolution of a conduct hearing cannot be contested after seven (7) calendar days. Students wishing to appeal a conduct decision should refer to the Conduct Appeals section of this handbook.
• If the respondent does not complete the sanctions agreed upon during the conduct hearing process, the case will be referred to the Dean of Students.

Conduct Panel

Serious conduct violations may be referred to a Student Conduct Panel. If the respondent does not complete the sanctions agreed upon during the conduct hearing process, the case will be referred to the Dean of Students.

• A respondent’s failure to participate in the conduct process does not preclude the University from conducting the panel in their absence.
• The outcome of a conduct panel will replace any agreements made during a conduct hearing.
• A conduct panel will be convened within fifteen (15) business days of a reported policy violation, submission of an incident report, or referral of the case to a panel by the Student Conduct Administrator. Time limits for scheduling conduct panels may be adjusted at the discretion of the Student Conduct Administrator.
• The respondent may request a one-time change to the date and time of the conduct panel only under emergent or extenuating circumstances. Such requests must be submitted to the Student Conduct Administrator via email no less than 24 hours in advance.
• The University will maintain an administrative file of all investigative reports and conduct proceedings. The respondent involved in alleged violations may have reasonable access to the administrative file by contacting the Office of Student Affairs.
• Portions of the investigative reports may be redacted if confidentiality of the evidence is required. Each record of any disciplinary process or sanction imposed under the Student Handbook involving a respondent and other students may constitute an educational record, and the release of such is governed by FERPA (Family Educational Rights and Privacy Act).
• Failure of the respondent to attend the conduct panel will result in the conduct panel occurring in the respondent’s absence.

Composition of a Conduct Panel

The conduct panel will be composed of three (3) members drawn from University faculty or professional administrative staff, which may include Student Affairs professionals. All panel members must be free from any conflict of interest or bias related to the case. The Dean of Students will assign the conduct panel chair. The conduct panel will hear the case and determine recommended sanctions.

After reviewing the case that brought the student to a conduct panel, the panelists will need to review the student’s entire conduct file (if applicable). In this review, it’s important to consider the student’s file to assess whether the student’s behavior has changed, showing neglect or respect for university policy and procedures.

All participants are bound to confidentiality under FERPA. In cases involving a serious violation, the Dean of Students may be presented with evidence and findings for further sanctioning, as necessary.

Conduct Panel Hearing Guidelines

• Hearings must be conducted in private and are not open to the public.
• Their advisor (if any) may attend the entire student conduct hearing at which information is received, excluding panel deliberation.
• Admission of any person to the hearing who is not an advisor is not permitted.
• In cases with multiple respondents, the Student Conduct Administrator or designee may, at their discretion, decide whether to conduct hearings jointly or separately for each respondent.
• The respondent has the right to bring a chosen advisor at their own expense. Advisors cannot speak or directly participate in the hearing. Both parties must inform the Student Conduct Administrator in writing via email of their choice of advisor at least 48 hours before the scheduled formal hearing. The respondent should select an advisor with a schedule that permits attendance, as delays due to scheduling conflicts will not be allowed.
• The conduct panel, led by the panel chairperson, may consider relevant records, exhibits, and written statements as evidence, at the chairperson's discretion.
• The conduct panel's decision, using a preponderance of evidence standard, hinges on whether it is more likely than not that the respondent violated the Student Handbook. University conduct hearings do not adhere to formal courtroom rules, but efforts are made to include only relevant and probative evidence, excluding irrelevant information.
• If the respondent fails to appear before the conduct panel the information in documentation presented will be considered and a decision will be made.
• The conduct panel may address safety, well-being, retaliation, and confrontation concerns during the formal hearing by offering options that may include participation through video conferencing as decided by the Student Conduct Administrator or their designee.
• After the conduct hearing, the Student Conduct Administrator will advise the respondent in writing of the determination of the conduct panel and any imposed sanctions, and any written referrals to the Dean of Students for further sanctioning, within five (5) business days of the hearing.

Sanctions

Sanctions that are issued as a result of a finding from a conduct hearing or a conduct panel are designed to be educational and restorative, not solely punitive. Appropriate sanctions will be issued equitably. A student’s previous disciplinary record, including conduct sanctions and disciplinary status, may be considered for a current conduct violation, and may result in the assignment of a higher sanction and/or conduct panel process. More than one sanction may be imposed for a single violation. The following are examples of potential sanctions, but not an exhaustive list:

• Warning
• Written reprimand
• University probation
• Avoidance of contact directives
• Loss of privileges
• Housing removal or re-assignment
• Removal or suspension from participation in university athletics or organizations
• Removal or suspension from employment with the university
• Relocation of housing assignments or reservations
• Loss of good standing
• Monetary fines
• Restitution
• Education or training requirements
• Educational sanctions
• Community or campus service
• Administrative holds
• Loss of scholarship
• Parental notification (in accordance with FERPA)
• Residence Life suspension or eviction
• Loss of hosting privileges
• Persona Non Grata (PNG) status
• University leave, suspension, or expulsion
• Revocation of admission and/or credential

Sanctions must be completed by the respondent within the time frame set by the conduct administrator or applicable decision-maker, barring any extenuating circumstances. Students who fail to complete the assigned sanction(s) may have a Dean’s Hold placed on their student account, which may prevent class registration and access to other university resources. The hold is removed when sanctions are complete.

A sanction becomes part of the student’s permanent academic record if it includes University suspension, expulsion, or the revocation of any credential.

Other than university suspension, expulsion, or revocation of credential, sanctions will not be made part of the student’s permanent academic record but will become part of the student’s conduct record, unless otherwise required by law. Upon graduation and application to the Dean of Students, the student’s confidential record may be expunged of disciplinary actions other than university housing expulsion, university suspension, university expulsion, or revocation of degree and/or certificate, or when the record is required to be maintained by law. Requests for expungement must be made in writing to the Dean of Students Office and approved by the Dean of Students Office or their designee.

Interim Actions

In certain circumstances, the Dean of Students Office or their designee may impose a University and/or residence hall suspension or exclusion prior to the conclusion of the conduct process to maintain the safety and security of the University and University community members. For more details, please refer to the section discussing Temporary Summary Suspension and/or Exclusion Pending Disposition.

Interim actions may include the following:

• Interim no contact order
• Interim residential relocation or eviction
• Interim registration hold
• Interim restriction of organizational activities

Conduct Resolution

Taking into consideration the nature of the incident report and the seriousness of the reported violation, the Student Conduct Administrator or their designee may pursue the sanctions outlined in the SCP Conduct Matrix. Please refer to the appendix of the Student Handbook for the SCP Sanctioning Matrix.

Students may appeal a conduct hearing or conduct panel decision within seven (7) days of receiving written notification of the decision. Appeals must be submitted through the student's housing portal.

For serious violations where the sanctioning is determined by the Dean of Students, the student may appeal the decision to the Vice President of Student Affairs or their designee within seven (7) days for further consideration. Appeals will only be considered on the following grounds:
• Alleged failure of the conduct panel or conduct administrator to follow procedures set forth in the Student Handbook.
• Consideration of new evidence that was not available at the time of the hearing before the conduct panel or the Dean of Students, and is not duplicative.
• Disproportionate sanction that is unreasonably harsh or excessive compared to the violation committed.

If an appeal is upheld, the review of the case may result in a modified sanction, or the case may be remanded to a new conduct panel for a new hearing. If the appeal is denied, the sanction imposed by the conduct panel or conduct administrator will be immediately implemented. Sanctions issued following the conduct panel's formal hearing will not be implemented until all appeals have been either exhausted or voluntarily waived.

Western uses a collaborative approach to student conduct and adjudication. Conduct administrators represent all areas of campus with direct support from the Dean of Students. They serve on conduct panels when necessary. Additionally, conduct administrators provide support and resources to students and inform them about the conduct process. For questions regarding policies and procedures, contact the Office of Student Affairs.

Residence Life strives to provide accessible housing for students with disabilities. If a student needs specific housing accommodations because of a disability, they should contact the Center for Disability & Accommodations for assistance. Alternatively, they may initiate an online housing accommodation request by visiting www.western.edu/ds. Housing accommodations because of a disability will not be approved without supporting documentation, and final approval is at the discretion of the Director of the Center for Disability & Accommodations.

Disorderly conduct is defined as individual or group behavior that substantially disturbs others. Such conduct includes, but is not limited to, unwelcome physical conduct and boisterous or threatening behavior that is unwanted and unreasonable for the time, place, or manner in which it occurs.

Developing a positive relationship with roommates is crucial for maintaining a conducive campus living environment. Students are strongly encouraged to adhere to the roommate agreement, and policies are in place to ensure compliance. Western encourages students to use the housing portal's roommate matching software to find like-minded roommates. Upon arrival, it is recommended to use the online roommate agreement to discuss and set expectations regarding alarm settings, bedtime, sleeping habits, study patterns, and preferences on food and visitors. Other things to consider include the following:

• Divide all cleaning responsibilities.
• Set a regular cleaning schedule and post it in a shared area.
• Find out how your roommate feels about lending things to others.
• Discuss how to handle visitors. For example, if one roommate prefers to stay up late and socialize, a compromise may be necessary.

Respect your roommate as an individual, and do not expect them to satisfy emotional or social needs. Be open to making other friends.

Address concerns directly with your roommate, emphasizing courtesy, thoughtfulness, and consideration for their basic rights, such as:

• The right to live in a clean room and building.
• The right to have respect for personal belongings.
• The right to read and study without undue interference.
• The right to sleep without undue disturbance from noise, guests, etc.
• The right to free access to one’s assigned room and facilities.
• The right to personal privacy.
• The right to be free from fear, intimidation, or physical or emotional harm.
• The right to reasonable cooperation in the use of room amenities.

If issues with a roommate persist after discussion, residents should contact their Resident Assistant for support. The Resident Assistant can offer guidance and professional assistance in resolving challenges. If necessary, involving the Resident Director to facilitate discussions between roommates is the next step. Violations of the roommate agreement, in accordance with student handbook policies, may lead to disciplinary action through the conduct process.

Residents are placed together as part of an educational experience and are expected to make a good faith effort to resolve conflicts with roommates and hall residents. Students experiencing roommate conflict should contact their Resident Advisor (RA), who will facilitate a conflict resolution meeting between the involved parties. If unresolved, the Resident Director (RD) will become involved and determine whether further action is needed.

Completion of the conflict resolution process is required prior to any room change being approved. Unauthorized room changes may result in sanctions as determined by the Department of Residence Life.

Residents must notify roommates and suitemates in advance before hosting any guest. Guests may stay for no more than 72 hours within any two-week period. Host residents are responsible for their guests at all times and may not share room keys with guests.

An emergency evacuation map is provided in every residence hall room and apartment and can be found on the wall near the entry door. This map is the property of the University and must remain in the assigned location in the room or apartment. Removal or damage to the emergency evacuation map may result in disciplinary action and additional charges assessed to the student’s account. If there isn’t an evacuation map in the room or apartment, it is the student’s responsibility to report this finding to either an RA or an RD to get a replacement.

Fire restrictions on campus property or Western-controlled state property include, but are not limited to:

• Anything that produces open flames or coils or has the potential to create an uncontrolled fire;
• Any fire to burn trash, debris, fence rows, or vegetation;
• Any campfire or warming fire;
• Any temporary or permanent fire pit or fire grate;
• Any open fire;
• Fires in outdoor wood-burning stoves; and
• The use of any fireworks.

If any local, state, or federal agency declares a burn ban or fire restriction, then all fires, stoves, grills, outdoor cigarette smoking, and similar activities will be banned to conform to those regulations. Please consult the Gunnison County government website to ensure that a fire ban will not be violated.

Persons activating false fire alarms, tampering with or removing firefighting equipment, or interfering with firefighters are subject to prosecution under Colorado statutes, as well as disciplinary action by the University.

Should the fire alarm in your residence hall be activated, every resident is required to evacuate the building immediately using the nearest stairwell or exit. Do not use elevators. Please review all emergency evacuation plans posted throughout the buildings.

In case of an emergency, residence halls will evacuate to the following locations:

• Mears Complex evacuates to the skate park.
• Ute Hall evacuates to Taylor lawn.
• Chipeta Hall evacuates to the grassy area north of Chipeta Hall.
• Pinnacles Hall:
  • East-West wing evacuates to the skate park.
  • North-South wing evacuates to the RTA bus stop lawn.
• Escalante Complex:
  • Colorado and Dolores evacuate to the University Center parking lot.
  • Crystal and Tomichi evacuate to the Kelley parking lot.

Failure to evacuate a residence hall during a fire alarm or to comply with a reasonable request of a fire official or campus staff member will result in an automatic fine of $300 for the first offense and $600 for subsequent offenses.

During regular business hours, if a student has a maintenance request or other concerns regarding the physical upkeep of their room (plumbing problems, broken heater, etc.), they will need to contact Residence Life or their respective  RD to  submit a work request. If a serious maintenance concern arises after 5:00 p.m. or on weekends, the student should contact their on-call RA (Resident Assistant).

A Department of Residence Life staff member is always on duty. If you have a security, maintenance, or other concern from 8:00 a.m. until 5:00 p.m., Monday through Friday, please call the Office of Residence Life. After 5:00 p.m. and on weekends, there is a Resident Assistant on-call in each residence hall. Contact information is posted in all residence halls and at all building entryways.

The Department of Campus Safety maintains order and enforces University rules and regulations. The office's responsibilities include patrolling the campus, enforcing parking and traffic regulations, investigating accidents and reported incidents, and providing security for the University’s campus, people, and events. The Campus Safety office is in University Center 102E and may be reached via phone at 970.943.3084 (office) or 970.209.1020 (mobile). In the event of an emergency, call 911

Western is not liable for the loss, damage, or theft of properties belonging to the student. Furthermore, Western shall not be liable for any claims related to injuries to any person or persons, or damage to property that arises from the use and occupancy of on-campus housing. The student agrees to hold Western harmless from all liabilities arising from any such injuries, claims, suits, or losses. The student is responsible for obtaining insurance coverage for their personal property. Western encourages students to keep their doors locked and exterior doors closed. Staff will remove items that prop doors to maintain a safe and secure campus. Additionally, Western encourages students to purchase personal property insurance to cover any loss of personal property.

Many homeowners’ insurance policies cover students’ belongings while they are away at college. It is strongly recommended that students check with their insurance agent to verify that coverage exists for personal belongings while living on campus. Western Colorado University is NOT responsible for personal property that is lost, stolen, or damaged in any Residence Life facility.

Designated quiet hours are Sunday through Thursday 10:00 p.m.–8:00 a.m.; Friday & Saturday 12:00 a.m. (midnight) to 8:00 a.m. During quiet hours, students may not make excessive noise that disturbs others. Noise violations during quiet hours can lead to student conduct and sanctions. Courtesy hours are 24/7 and all students should be mindful of noise levels both within and outside of designated quite hours.

Residence Life staff conduct monthly health and safety inspections in all residence life facilities to help maintain a safe, healthy, and supportive living environment for all residents. These inspections are intended to promote student wellbeing, identify potential safety concerns, ensure facilities are functioning appropriately, and verify compliance with University policies. Advance notice will be provided prior to conducting health and safety inspections.

Washers and dryers are provided in every residence hall. If the machines fail to function properly, please contact your Resident Assistant or Resident Director. Do not overload the machines. High efficiency detergent is recommended.

Residents requiring aid by a service or assistance animal must be registered at the Center for Disability & Accommodations. Residents receiving this accommodation must comply with the terms and conditions of the University Service Animal and Emotional Support Animal Policy.

The Mountaineer Marketplace, Western’s on campus food pantry, is available for all Western community members to access. The Mountaineer Marketplace is located in the Pinnacles Apartments on the first floor, adjacent to the Pinnacles firepit. Entering through the South door near the fire pit, the Marketplace is open multiple hours a week and partners closely with the Gunnison Country Food Pantry to provide college-friendly food and snacks. Please report all questions to holly.hunter@western.eduif you have any or need support.

Safe Ride of Gunnison encourages the responsible use of alcohol and safer roads by providing non-judgmental “No Questions Asked” rides and promoting alcohol education and awareness programs to the Gunnison community. Safe Ride is dedicated to improving the safety of Western students and the Gunnison community.

Hours: Wednesday, Friday and Saturday nights: 8 p.m. to 2:30 a.m.

For the safety and security of all residence halls, building doors are locked 24 hours a day, 7 days a week. It is recommended that all residents lock their room doors and windows when leaving their room at any time and always carry their keys and ID cards to ensure access. Additionally, residents are strongly encouraged to lock windows and doors at night while sleeping to prevent unauthorized entry during overnight hours.

Do not remove window screens from any windows. Residents should never open doors for strangers or leave any exterior door propped open. Students found propping open doors or breaching hall security, including sharing keys, access cards, or tampering with door-closing or locking mechanisms, will be subject to the conduct process. Entering or exiting through windows is prohibited. Residents and guests are to enter and exit only through designated entrances and exits.

Building Access

• Do not prop or otherwise obstruct the normal operation of any security door in the residence halls. This includes exterior doors and doors on your residence hall floor or throughout your hall.
• Students are also prohibited from accessing the residence halls prior to the official published date for Hall Opening, after the date for Hall Closing, or during break periods (Fall, Winter, and Spring) without specific authorization.

Building Safety

• Under no circumstances are students to sit on windowsills, climb out of windows, or be on exterior window ledges. Students are also prohibited from climbing on residence hall buildings, ledges, or roofs.
• Students are prohibited from throwing any objects out of room windows or from windows in any public area or lounge in the building.
• Students are prohibited from removing window screens, whether in a residence hall room or a public area. Removal of the window screen is a safety violation, and a charge will be assessed for its replacement. Disciplinary action may also be taken. Report any lost, damaged, or stolen screens immediately to your hall’s community desk, Resident Assistant, Residence Director, or Assistant Residence Director.
• When removing your personal room trash and recycling, please use the receptacles located outside your residence hall. Please do not place personal trash or recycling in stairwells, bathrooms, or public trash cans within your hall.
• Residents must comply with all federal, state, and local laws; University rules and regulations; and all safety and security procedures in University buildings. Residents must not tamper with locked doors or admit unauthorized or unknown persons into buildings.

Keys issued to residents by University Housing may not be duplicated or given to unassigned persons (friends, family members, others). All keys must be returned at the time of official check-out. If a resident does not return keys or turns in keys that do not match the keys that were issued upon check-in, it will result in a lock change that will be billed back to the resident’s account.

Lockouts will be an immediate $100 fine that will be added to the students’ account. If you lose your key, you should report this to University Housing immediately, to have the lock changed for your own safety and security, fees may be assessed.

• Unauthorized use, entry, or occupation of another person’s property or of University facilities, property, or vehicles is prohibited.
• Any unauthorized possession, duplication, or use of University keys or access devices including swipe access cards is prohibited.
• Unauthorized removal or misuse of any University document, record, data, nonpublic information, identification, educational materials, or property (including forgery or alteration is prohibited.

Personal belongings are not to be left in shared bathrooms, kitchens, studies, lounges, hallways, stairwells, or any other public areas due to health and safety concerns. Any personal items found in these areas will be removed. The university is not responsible for items left in public or shared areas.

Rowdy activity, wrestling, running, excessive noise, outdoor games and use of mobile recreational devices are not permitted in hallways or public areas due to disturbance and safety of other residents. Any items used during horseplay may be confiscated.

The use of computer labs, activity rooms, and on-campus laundry facilities is restricted to those residents of the specific community. Non-residents are prohibited from using these facilities. Any student found responsible for abusing/tampering with University property will face conduct sanctions and fines.

Wireless internet is provided in each residence hall room and apartment. Cable splitters, hubs, routers, or other devices that are not provided by the university and alter wireless service or the campus network are prohibited. In addition, residents are required to use surge protectors when operating personal computers in their room. Residents must abide by the University Technology Usage Policies as governed by IT Services.

Audio or video recording in any space where a student enjoys a reasonable expectations of privacy is strictly prohibited unless all persons present provide written consent to be recorded via audio and/or video devices. Areas where a student has a reasonable expectation of privacy include dorm rooms, bathrooms, and any area of transport between a private living space and community bathroom facilities.

Room Condition Contract

All residents must complete and sign the electronic Room Condition Contract (RCC) before receiving a room key, confirming the room's condition and any existing damage prior to move-in. Failure to complete the RCC will result in the resident accepting the room's condition as documented by Residence Life staff. The RCC serves as the baseline record against which the room will be assessed at checkout.

Damage Costs

Residents are financially responsible for any damage to their assigned room or public areas of Residence Life facilities beyond normal wear and tear, whether caused by accident, neglect, or intent. When two residents share a room and responsibility for damage cannot be determined, costs will be divided equally between the residents. Charges will be posted to the student's account within 30 days of checkout.

When damage occurs in a public area, all residents of the affected floor, wing, or building may be held equally liable for repair costs, depending on where the damage occurred and whether it can be attributed to a specific area. If responsibility cannot be determined, the cost will be divided equally among all residents of the building and billed as a community charge.

Residents who intentionally cause damage or commit vandalism will be subject to the student conduct process, which may include fines and removal from University housing at the discretion of the Dean of Students.

Damage Appeals

Residents may appeal damage charges in writing to Residence Life within 30 days of notification. Appeals must include the student's full name, Western student ID number, date and amount of the charge, and a description of what is being appealed along with any supporting rationale or evidence. Nonpayment of damage charges, lost key fees, or service fees may result in a hold on academic records and/or academic awards.

Should you choose to host an event in your room where an alcohol, drug, or controlled substance violation occurs, you will be held to a higher level of accountability.

Food fights pose a genuine risk of injury — thrown objects, broken dishware, and slippery surfaces can cause serious harm to students and staff. Students who participate in food fights will face conduct proceedings.

Because of the damage to Western property and the potential for serious physical injury, building snow ramps or using handrails, stairs, etc. will not be tolerated.

All students residing in University housing should be considerate of their personal hygiene and how it affects campus facilities and others who share assigned living spaces, including residence hall rooms, suites, apartments, and floors, by following the recommended guidelines listed below:

• Shower, brush teeth, and attend to personal hygiene and grooming practices daily, and clean up after personal grooming activities.
• Launder dirty clothes weekly; wash and change bed sheets and linens monthly.
• Wear clean clothes and avoid reusing dirty and/or sweaty clothes.
• Wash hands thoroughly multiple times a day, especially after using the restroom and before meals; use hand sanitizer when soap and water are not readily available.
• Use deodorant and antiperspirant daily to manage body odor.
• Be mindful of fragrances and cologne to avoid overwhelming scents in shared spaces.
• Practice proper feminine hygiene practices by regularly changing products and disposing of feminine hygiene products in the trash, not the toilet.
• Keep personal hygiene products organized within your personal designated space and not in shared areas, including communal bathrooms.
• Dispose of used personal hygiene products, including tampons or pads, in the trash.
• Avoid clutter and maintain a tidy and organized personal space.
• Remove trash weekly by disposing of it in a dumpster.
• Sweep and/or vacuum your room weekly.
• Wash and put away dishes daily and avoid leaving them overnight to prevent clutter and odors.
• Wipe countertops, desks, and other surfaces with a disinfectant wipe daily.
• Promptly clean spills to prevent stains; keep an emergency cleanup kit for quick and easy handling of unexpected spills.
• Clean your refrigerator monthly and dispose of any expired food.
• Maintain a functional and tidy space by adopting a "clean as you go" approach. Immediately address shared areas after use and promptly store items to prevent clutter accumulation.
• Schedule regular deep cleans monthly to clean hard-to-reach areas.

Bring the following cleaning items with you and plan to restock them regularly:

• All-purpose cleaner, dish towels, and disinfectant wipes
• Trash bags and trash cans
• Laundry detergent and dryer sheets
• Broom, vacuum, and mop with a mop bucket

Adhering to these personal hygiene and cleanliness requirements ensures a clean and comfortable living environment for all students in university housing. All rooms are inspected by Residence Life each month to ensure compliance with this policy. Failure to keep a clean and organized room may result in conduct sanctions. Severe and repeated offenses may result in additional fines and charges applied to the student’s account. Vacant spaces must be kept move-in ready.

No room changes will be considered until two weeks after the start of the semester. Residents will be charged a $100 processing fee for approved room changes. Unauthorized room changes or bed swaps are not permitted. Students who have an unauthorized room change or bed swap will have a $100 fine and will be required to return to their original housing assignment.

Students may not bring any prohibited items into any residence hall. Prohibited items will be confiscated, and any student found in possession of such items will be subject to student conduct action and fines. The confiscated items may be destroyed or may be returned to the student when the student graduates or otherwise fully departs from Western Colorado University, at the discretion of the Assistant Dean of Students for Campus Safety.

The list of prohibited items includes, but is not limited to:

• Firearms, including but not limited to pellet guns, airsoft guns, BB guns, gel guns, and any toy guns that resemble a real gun, including prop guns.
• Please also refer to Section 3.4 of the Trustee Policy Manual, Policy Prohibiting Violence and Weapons.
• Other weapons, including brass knuckles, machetes, swords, and other martial arts equipment, knives exceeding 3.5 inches, except for kitchen knives used for the purpose of food preparation in residential areas with access to cooking facilities.
• Illegal drugs and drug paraphernalia, including medical marijuana.
• Alcohol for any student under the age of 21.
• Candles, incense, grills, hot plates, space heaters, air conditioners, halogen lamps, and other devices with open heating coils and/or that produce an open flame.
• Hoverboards, electric bikes, electric scooters, and other electrified personal transportation devices.
• Extension cords and outlet multipliers without surge protectors.
• Fireworks, incendiary devices, combustible materials, and other explosives.
• Any items suspended or hung from the ceiling.

Students are expected to adhere to these guidelines to ensure a safe and conducive living environment in university residence halls. For a complete list of prohibited items, please refer to the glossary in the Student Handbook.

Extension and outlet multiplier cords are prohibited due to power outages. Residence hall occupants must utilize power strips. Electrical outlets may not be overloaded, and residents may not plug power strips into other power strips.

Personally constructed loft/bunk equipment or structures are not allowed in the residence halls. Beds may not be stacked on other furniture items. Beds may be raised up to an additional 8” using commonly available plastic or resin bed risers. University-provided beds are height-adjustable without the use of additional hardware.

Due to the potential for pest infestations from upholstered furniture (new or used) brought into Residence Halls from outside, upholstered furniture (including but not limited to couches and armchairs) is not permitted in residence hall rooms. If you are found with such an item, a warning will be issued to remove it within twenty-four (24) hours. If not removed, a fine of up to $150 will be assessed. If an infestation occurs as a result of bringing in upholstered furniture, you may be assessed additional charges for pest mitigation.

The following are approved furniture items:

• Desk chairs that do not have any fabric or upholstery
• Inflatable air mattresses
• Inflatable couches without fuzzy fabric on the outside
• Bean bag chairs without fabric covers
• Memory foam
• Lamps (only non-halogen bulbs)
• Media stands, bookcases, and nightstands in which the total dimensions of each piece do not exceed 80 inches. Total inches can be calculated by adding the longest width, the longest height, and the longest depth together when fully extended (such as legs or sides)

Students may not clean or process any wild game or livestock carcasses anywhere on campus for human consumption or mounting. Doing so poses health and sanitation risks for the campus community. Residents caught processing wild game or livestock anywhere on campus, including their assigned room, will be subject to a $150 fine, an hourly cleaning fee, and additional sanctions under the student conduct process. Animal carcasses will be confiscated and destroyed. Fines will double on subsequent violations.

Western’s Professional staff will not enter any student’s room unless accompanied by the student. However, authorized personnel may enter a student’s room without the student’s consent or prior notification to:

• Address a concern for life, safety, or health
• Address a violation of state law and/or University policy, in the event of which University staff may perform a search of the resident’s room and/or possessions
• Perform requested or preventative or necessary maintenance
• Respond to a cry for help, the smell of smoke, or when visible water is coming from an apartment or residence hall room
• Silence a disruptive noise
• Perform routine health and safety inspections, with 24-hour notice (or more) from Residence Life staff
• Perform building evacuations during a fire alarm or planned evacuation

Solicitation is prohibited including any multi-level marketing, direct sales, work from home schemes, and door-to-door religious solicitation.

• Knowingly furnishing false information to any University official, instructor, office, or organization, or on any applications.
• Intentionally initiating or causing to be initiated any false report
• Use or possession of false identification

Students are not permitted to have pets in university buildings. The only exception is nonpoisonous underwater fish confined to a 10-gallon tank or smaller in the student’s assigned room. Students found with an unauthorized animal will be subject to student conduct action and a $300 fine. Emotional Support Animals (ESAs) and Service Animals are permitted only with approval from the Center for Disability & Accommodation. Failure to comply with the ESA and Service Animal policy will result in the animal’s removal and additional fines and charges. Please refer to the Emotional Support Animal and Service Animal Policy for further information.

Residence Life, without liability, reserves the right to dispose of any personal property left on the premises five (5) days after the student either 1) checks out of University housing, 2) is removed from University housing, or 3) is otherwise confirmed to have abandoned residence in University housing, and all reasonable efforts have been made to contact the student for pickup. Students will be charged a fee of $200 for the removal and disposal of abandoned property plus an hourly rate ($100 per hour) for the work needed to remove the belongings.

Personal property left in communal spaces in Residence Halls will be removed and placed in the building’s lost and found in the RA/RD Office. Items not claimed by the end of any given term will be donated or disposed.

A resident who aids or abets in violating any policy may be deemed as responsible as the person accountable and may be subject to the same sanctions. Residents who anticipate or observe a violation of the Student Handbook are expected to remove themselves from association or participation and are encouraged to report the violation.

In order for the Medical Amnesty & Good Samaritan Policy to apply, students must do the following:

• Contact 911 and report another person is in need of medical assistance due to alcohol/drug consumption;
• The person who called 911 provided their name to the 911 operator;
• And the person remains on the scene with the person in need of medical assistance until assistance has arrived and cooperates with medical and law enforcement personnel.

While no formal conduct process with sanctions will be followed, the students may be required to meet with Student Affairs Staff to discuss safety and well-being.

Colorado law, C.R.S. § 23-5-149, requires Western to acquire and stock a supply of epinephrine auto-injectors for emergency treatment of anaphylaxis. Under the law, any person is allowed to retrieve and use an epinephrine auto-injector located on Western’s campus. Further, a person who acts reasonably and in good faith to furnish or administer an epinephrine auto-injector, including an expired epinephrine auto-injector, to an individual the person reasonably believes to be experiencing anaphylaxis may assert immunity as set forth in C.R.S. § 24-47-107.

When an epinephrine auto-injector is used to treat anaphylaxis, individuals are also encouraged to make a 911 emergency call. If a campus epinephrine auto-injector is used, please notify Campus Security so that a replacement can be stocked.

The epinephrine auto-injectors will be generally stored near the Automatic External Defibrillators (AEDs) and will be publicly accessible in the following locations on campus.

• Mears Hall: main lobby.
• Escalante Terrace: next to the Resident Director’s office.
• Ute Hall: inside the main entry near the Resident Assistant’s office.
• Chipeta Hall: inside the east entrance.
• Pinnacles Hall: inside the north entrance near the Resident Director's office.
• University Center: to the right of the reception desk.
• Mountaineer Field House: indoor track, on the west wall in the center of the field house.

Purpose and Scope:

This policy outlines guidelines for the proper use and handling of Automated External Defibrillators (AEDs), Narcan, and Epinephrine Auto-injectors on campus at Western Colorado University aiming to ensure the safety and effective utilization of these medical devices. This policy applies to all faculty, staff, students, and visitors who may come into contact with AEDs, Narcan, and Epinephrine Auto-injectors on campus.

Prohibited Actions:

The following actions are strictly prohibited:

• Malicious Use: Any deliberate misuse, tampering, or damage to AEDs, Narcan, or Epinephrine Auto-injectors is strictly prohibited and may result in disciplinary action.
• Unauthorized Removal: AEDs, Narcan, and Epinephrine Auto-injectors are installed at designated locations for emergency use only. Unauthorized removal or relocation of these devices is prohibited.
• Non-Emergency Use: AEDs, Narcan, and Epinephrine Auto-injectors should only be used in genuine emergency situations as intended. Using these devices for non- emergency purposes is prohibited.
• Improper Disposal: Proper disposal procedures must be followed for used or expired Narcan and Epinephrine Auto-injectors. Discarding these items inappropriately poses safety and environmental risks.

Responsibilities:

• Device Maintenance: AEDs, Narcan, and Epinephrine Auto-injectors will be regularly inspected, tested, and maintained by authorized personnel to ensure operational readiness.
• Emergency Reporting: Any misuse, damage, or malfunction of AEDs, Narcan, or Epinephrine Auto-injectors must be reported immediately to the Office of Student Affairs.
• Awareness Campaigns: Western Colorado University will conduct awareness campaigns to educate the campus community about the proper use and importance of AEDs, Narcan, and Epinephrine Auto-injectors.
• Consequences for Violations:

Violations of this policy may result in disciplinary action, including but not limited to:

• Formal warnings
• Loss of privileges
• Fines or restitution for damages
• Referral to appropriate authorities for further action if deemed necessary

Compliance:

All members of Western Colorado University are expected to comply with this policy and assist in maintaining a safe and secure environment for emergency medical interventions. This policy will be periodically reviewed and updated by the Student Affairs Office to ensure relevance and effectiveness.

The following policies concern alcohol and other drugs (AOD). Based on the severity of the infraction, Western reserves the right to impose appropriate conduct outcomes. Violations of this policy will be considered cumulatively when conduct administrators determine outcomes. This policy applies to students in both on-campus and off-campus housing, and Western reserves the right to investigate and apply the student conduct process to on- and off-campus situations that may affect the Western community.

Alcohol Use

At Western, our policies on alcohol use aim to support positive decision-making while prioritizing the safety of our community:

• Intoxication and Unacceptable Behavior: Intoxication is not an excuse for unacceptable behavior or conduct. All alcohol, paraphernalia, and substances will be confiscated or given to local law enforcement officials.
• Alcohol Possession and Consumption in Residence Halls: Only individuals aged 21 or older may possess and consume alcohol, and only in private student rooms with doors closed and no minors present. Empty alcohol containers are not allowed in rooms or on Western property for individuals under 21. It is prohibited for any person of legal drinking age to purchase or provide alcohol to anyone under the age of 21.
• Prohibited Alcohol Paraphernalia: Items promoting irresponsible drinking (e.g., beer bongs, keg taps) are prohibited unless explicitly approved by the Office of Student Affairs.
• Knowing Presence: Students are responsible if they know or should know of illicit substance use in any Western area, including social media evidence.
• Intoxication and Bulk Alcohol: Visible intoxication is not allowed on Western property. Bulk alcohol, exceeding individual consumption limits, is prohibited. All students involved will be held responsible.
• Transport and Costs: Medical transport due to excessive alcohol consumption may result in parental notification. Students are responsible for associated costs.
• Alcohol in Non-Residential Areas: Possession, consumption, or distribution of alcohol is prohibited on University grounds and in non-residential buildings, except in designated and approved locations.
• Fake Identification: Fraudulent identification cards will be confiscated by the University and turned over to law enforcement.
• University-Sponsored Events: Students under the age of 21 may attend university-sponsored events where alcohol is present; however, underage students are still expected to refrain from consuming alcohol at these events.

Misuse of Alcohol

The following are prohibited:

• Use or possession of alcohol by anyone under the age of 21 on university premises, including empty alcohol containers
• Manufacturing or distribution of alcohol as prohibited by law or University policy
• Operating any vehicle while under the influence of or impaired by alcohol
• Excessive consumption of alcohol resulting in a state of intoxication that endangers oneself or others
• Consumption of alcohol in the presence of any underage individual, regardless of room or apartment assignment

Any student under the age of 21 is prohibited from consuming and/or possessing alcohol, including empty alcohol containers. Alcohol discovered in the possession of an underage student will be immediately disposed of. Students requiring staff assistance due to alcohol consumption without medical amnesty may be subject to the student conduct process. Refer to the Medical Amnesty policy for more details. Violations of this policy are subject to the student conduct process and possible sanctions as outlined in this handbook.

Misuse of Drugs

The following are prohibited:

• Use or possession of illegal drugs under federal or state law, including but not limited to marijuana, methamphetamine, cocaine, opiates, LSD, psilocybin mushrooms, heroin, ecstasy, GHB, or other controlled substances, or any substance used for an intoxicating effect
• Use or possession of prescription drugs other than by the person prescribed, or for use other than the prescribed purpose and/or dosage
• Manufacturing, growing, or distribution of illegal and/or prescription drugs
• Possession or use of drug paraphernalia, including but not limited to equipment, products, and materials used to cultivate, manufacture, distribute, or use marijuana or other illegal drugs
• Operating any vehicle under the influence of drugs or while impaired by any intoxicating substance
• Use of drugs resulting in a state that endangers oneself or others

Violations of this policy are subject to the student conduct process and possible sanctions as outlined in this handbook.

The health and safety of Western Colorado University Students is the top priority. In accordance with the 911 Good Samaritan Law, C.R.S. §18-1-711, immunity may be provided from criminal prosecution for persons who suffer or report an emergency drug or alcohol overdose event, including underage minors. Likewise, students who report alcohol or drug overdoses on campus may be provided with amnesty from student conduct sanctions.

Whenever a student assists an individual who is intoxicated and/or under the influence of drugs in obtaining medical assistance with Gunnison Police Department, Residence Life staff, or other medical professionals, neither the affected individual, nor any other individual assisting the affected individual will be subject to formal University conduct sanctions with respect to the alcohol/drug incident. (This provision does not preclude disciplinary action regarding other violations of University policies, such as theft, vandalism, harassment, etc.).

This policy supports a wellness-focused response to the incident rather than a disciplinary, however, this does not excuse or protect those individuals or organizations that deliberately or repeatedly violates the Alcohol and Other Drugs policies as outlined in the Student Handbook.

• Failure to comply with the verbal or written directions of any University officials acting in the performance of their duties and within the scope of their employment, including failure to identify oneself to these persons when requested to do so.
• Failure to comply with the verbal or written directions of any law enforcement officers acting in the performance of their duties and within the scope of their employment, including resisting and/or obstructing law enforcement officers or failing to identify oneself when requested to do so.
• Violating the terms of any interim measure, no-contact order, or exclusionary order imposed by the University.
• Failure to complete student conduct sanctions.

Pranks including but not limited to: water fights, squirt guns, prank phone calls, jamming doors to resident rooms, or any other activity that disrupts the community, presents a fire or safety hazard, or damages property are prohibited in the residence halls.

The University defines harassment as unwelcome conduct that is so severe, pervasive, or objectively offensive that it undermines and detracts from a student’s educational experience or creates a hostile environment. Conduct over social media that rises to this level is also prohibited. Harassment, as defined above, is conduct that is not protected by the First Amendment.

Harassment may include one or more of the following:

• True Threat: Statements where the speaker communicates a serious expression of intent to commit an act of unlawful violence to a particular individual or group of individuals.
• Intimidation: A type of true threat in which the speaker directs a threat to a person or group with the intent of placing the victim in fear of bodily harm or death.
• Incitement: Speech that will lead those who agree with it to commit immediate violence.
• Obscenity: Expression that depicts or describes sexual conduct and must be limited to works that, taken as a whole, appeal to the prurient interest in sex, portray sexual conduct in a patently offensive way, and lack serious literary, artistic, political, or scientific value.
• Verbal Harassment: Includes threatening and intimidating language toward another person, and direct or implied threats that cause reasonable fear of injury to the health and safety of another person or property.

Such harassment will be assessed by the Office of Student Affairs to determine whether it falls into the above categories based on the nature of the incident. Harassment that falls outside the above categories but still creates an intimidating, hostile, or offensive environment is also prohibited. Please also refer to Section 2.2 of the Trustee Policy Manual for harassment that may fall under the Discrimination, Harassment and Retaliation Policy, and Section 3.5 of the Trustee Policy Manual for harassment that may fall under the Sexual Misconduct Policy.

Impersonating a Western official, parent/legal guardian, or anyone other than oneself is prohibited and will result in conduct action. Interference and Infringement

As an academic community, Western is committed to the open exchange of ideas where all views can be freely advocated. The University requires that the conduct of individuals and groups not infringe on the rights of others or interfere with University activities, including, but not limited to, normal university operations, teaching, research, Residence Life activities, recreation, meetings, public events, and disciplinary proceedings. University activities include both on- and off-campus University programs or activities. Conduct that interferes with the normal functioning of the University or infringes on the rights of others is prohibited by this section.

Gambling of any kind is not allowed anywhere on campus or Western University Colorado’s subsidiaries.

All sports, running, and water games are prohibited within the dining and residence halls (including residents’ rooms and apartments). Riding bikes, rollerblading, and skateboarding are prohibited in all buildings and breezeways. Failure to comply result in conduct actions in addition to possible fines/charges for any damages.

Residence halls strictly prohibit the use of any wheeled items unless they are prescribed medical devices. Non-medical wheeled equipment, regardless of its purpose, is not permitted within the residential facilities.

For the University’s Policy Prohibiting Sexual Misconduct, please refer to Section 3.5 of the Trustee Policy Manual. This policy contains information concerning available supportive measures and processes. Some contacts and resources for students related to Sexual Misconduct t are noted below.

The Title IX Coordinator is the primary resource for questions on the Sexual Misconduct Policy.

Western is dedicated to maintaining a safe, welcoming, and inclusive environment for all students, employees, and visitors, and to ensuring compliance with state and federal requirements related to sexual misconduct.

The Title IX Office provides resources, supportive measures, and resolution options for anyone who reports experiencing sexual misconduct, including domestic violence, dating violence, stalking, and sexual assault. If a report proceeds to an informal or formal resolution process, the Title IX Coordinator also offers resources and supportive measures to the Respondent (the person accused of sexual misconduct).

Title IX Office staff ensure fair and impartial oversight of all sexual misconduct complaints and work to identify and address any related patterns or systemic concerns that may impact the campus environment or a student’s access to education.

Concerns or reports regarding sexual misconduct may be submitted via Western’s secure online form or by emailing titleixadministrator@western.edu.

For additional information about the sexual misconduct policy, available resources, and other supports, please visit the Title IX Office webpage,  review Policy 3-5: Policy Prohibiting Sexual Misconduct, and/or email titleixadministrator@western.edu.

Western is committed to ensuring that pregnant students and students with pregnancy-related conditions receive equitable access to educational opportunities.

The Title IX Office coordinates reasonable modifications for students when pregnancy or a pregnancy-related condition affects their ability to participate in educational programs or activities.

You may learn more about supports for pregnant and parenting students by reviewing and visiting the Title IX Office webpage.

Student requests for reasonable modifications related to pregnancy or pregnancy‑related conditions, as well as requests for lactation supports, may be sent to titleixadministrator@western.edu.

For non-confidential reporting of sex discrimination and sex- based harassment, individuals may report to the following campus resources that provide support and guidance:

On-Campus Non-Confidential Reporting:

Campus Security
University Center 102E

970.943.3084 (office)

970.209.1020 (mobile)

Off-Campus Non-Confidential Reporting:

Gunnison Police Department
910 W. Bidwell Ave

Phone: 970.641.8200

Emergency

911

Gunnison Police Department Victim Advocate

Phone: 970.641.8299 

For confidential reporting of sex discrimination and sex-based harassment, individuals may report to the following campus resources that provide support and guidance.

On-Campus Confidential Reporting Resources

University Counseling Center
Crystal Hall 104

970.648.7128 (appointments)

970.252.6220 (after-hours emergency)

Hours M-F | 8:00 a.m.–5:00 p.m.

Off-Campus Confidential Reporting Resources

Axis Health Systems – Gunnison
710 N. Taylor Street

970.641.0229

Axix Health Gunnison Location

TimelyCare
Telehealth support for Mountaineers

Download the TimelyCare app and register via your school email address, or visit TimelyCare Login

Project Hope
Victims Support Services

970.641.2712 (office)

970.275.1193 (24/7 crisis line)

www.hope4gv.org

Gunnison Valley Health
711 North Taylor Street

970.641.1456

Victims of Sexual Assault are encouraged to report to the Gunnison Valley Hospital (GVH) Sexual Assault Nurse Examiner (SANE) to have evidence collected and stored for future legal system actions. Funds are available through the Office of Student Affairs to assist students with transportation options/costs.

The Campus Safety Department is not a law enforcement agency. The primary jurisdiction of the university campus lies under the authority of the Gunnison Police Department. As a public institution, Western is bound to uphold all Federal and State laws. Campus Safety officers do not have arrest powers; law enforcement efforts are performed in conjunction with municipal, county, state, and federal agencies as appropriate.

The Role of the Campus Safety Department is to assist the Gunnison Police Department in providing a safe and secure campus environment.

• Co-manage the Western Emergency Operations Plan and operationalize when appropriate.
• Interpret, provide revision, communicate, and enforce university policies.
• Support all departments of the university campus community.
• Support all local law enforcement and emergency management.
• Investigate, assess, and respond to campus incidents.
• Prepare detailed reports and submit work orders after incidents and, when possible, perform minor maintenance repairs and custodial duties.
• Provide security for university infrastructure.
• Provide on-campus safety escorts for students, faculty, and staff.

All non-emergency campus crimes are reported to the Campus Safety Department.

Minor alcohol violations involving underage students that are handled informally and cooperatively on-site (such as a voluntary pour-out) do not require a formal report, but may be documented at the discretion of the responding Campus Safety officer.

Contact the Campus Safety office at 970.943.3084 or the Campus Safety on-call phone at 970.209.1020. The Campus Safety representative will contact the Gunnison Police Department if needed and document the incident.

Please visit the Parking Policy page for Campus Parking Policy.

View the Parking Policy

The speed limit on campus is ten (10) miles per hour unless otherwise posted. Speeding and other moving violations on campus are subject to referral to the Gunnison Police Department, which may apply penalties under the State of Colorado law. Serious violations that result in injury or property damage will be referred to GPD regardless of speed.

Western Colorado University uses two integrated systems to deliver emergency notifications to the campus community. Students, faculty, and staff are strongly encouraged to set up both.

Western Safe App

Western Safe is the official safety app of Western Colorado University and the only app that integrates directly with Western's safety and security systems. It sends important safety alerts and provides instant access to campus safety resources.

Download the Western Safe app from the App Store or Google Play Store.

RAVE Alert System

Western Colorado University's Emergency Alert Notification System is provided by RAVE. All students are automatically enrolled to receive RAVE Alert, which delivers emergency messages to your Western and personal email addresses, as well as your personal cell phone.

Western strongly encourages students to provide their current cell phone number in RAVE to receive emergency alerts via text message. Students may also add numbers for parents or emergency contacts to receive alerts. The RAVE system is used for emergencies only; regular system tests are conducted to ensure it is functioning properly.

How to Set Up RAVE

Visit getrave.com/login/western to access RAVE and manage your emergency notification preferences.

Check your Western email for a setup message from RAVE and confirm your account information is current.

For questions or assistance, contact the Campus Safety Department.

Ensuring the safety and security of our university community is a top priority. This policy outlines the procedures for reporting crimes and emergencies on campus.

Reporting Crimes

Immediate Threats — In the event of an immediate threat to life or property: Dial 911.

Non-Emergency Incidents: Contact the Campus Safety Department at 970.209.1020 or Gunnison County Dispatch at 970.641.8200.

It is the responsibility of every member of the university community to promptly report any criminal or emergency incidents they witness or become aware of.

Protection Against Retaliation

The University prohibits retaliation against individuals who, in good faith, report crimes or emergencies. Any acts of retaliation should be reported immediately to the Campus Safety Department.

For the University's policy prohibiting violence, as well as the identification of prohibited weapons, including firearms, and any applicable exemptions, please refer to Section 3.4 of the Trustee Policy Manual. For more information, contact the Campus Safety Department.

Students living on campus who are found in violation of this policy may be evicted from the residence halls and face further University conduct proceedings, in addition to confiscation of the weapon(s). Weapons may be confiscated by the Assistant Dean of Campus Safety and Security, professional Residence Life staff, or the Gunnison Police Department (GPD). A student who wishes to reclaim their weapon(s) must submit a written appeal to the Assistant Dean of Campus Safety and Security, after which a decision shall be made in consultation with the Office of Student Affairs. The University reserves the right to contact the Gunnison Police Department concerning any weapons found on campus and to consult with the GPD before any weapon is approved for return. Confiscated weapons approved for return will not be returned until the end of the academic year or upon withdrawal of the student from the University.

The University reserves the right to designate individuals as Persona Non Grata (PNG). This designation may be applied to anyone who does not comply with university policies and/or poses a perceived threat to campus safety and security. Individuals with PNG status may be denied access to campus property and/or its facilities.

Failure to comply with the PNG status will be considered trespassing, and law enforcement will be notified. PNG designations are made at the discretion of the Assistant Dean of Students – Risk Management & Security in consultation with the Dean of Students and/or the Office of Student Affairs.

For more information on PNG status, please also refer to Section 3.4 of the Trustee Policy Manual.

Use of University Grounds, Buildings, and Facilities
Concerning the allowed use of outdoor areas of campus and the university’s indoor facilities, please refer to Section 2.3 of the Trustee Policy Manual, the Campus Free Expression Policy.

Please be aware, as noted herein, overnight camping is not permitted at any time on Western property.

The Americans with Disabilities Act of 1990 (ADA) was enacted to protect individuals with disabilities against discrimination in critical areas such as employment, housing, public accommodations, education, transportation, communication, health services and access to public services. The purpose of the ADA is to provide a clear mandate for the elimination of discrimination against people with disabilities, thus bringing them into the social and economic mainstream.

Section 504 of the Rehabilitation Act of 1973 is Civil Rights legislation that prohibits discrimination based on disability in the programs and activities of public and private colleges/universities that receive federal financial assistance. Eliminating barriers to education programs and services, increasing building accessibility and establishing equitable employment practices are addressed in Section 504 regulations. The U.S. Office for Civil Rights (OCR) of the U.S. Department of Education is responsible for the enforcement and investigation of compliance with Section 504.

Students who would like to request accommodations should contact the Center for Disability & Accommodations.  Location: Library 121. Phone: 970.943.2113. 

Email: disabilityaccommodations@western.edu.  8 a.m. - 5 p.m., M-F. 

1. Overview of Procedures to Address Student Disability-Related Complaints 

The University has adopted the following grievance procedure to address student accommodation appeals. Students should be aware that there are two (2) procedures to address disability-related complaints, depending on the nature of the complaint. Two (2) distinct policies guide the processes noted below: 

1. ACADEMIC AND NON-ACADEMIC ACCOMMODATIONS: As cited above, this procedure addresses student complaints regarding accommodations or accessibility. Through this process, a student may seek a review of decisions related to a denial of a requested accommodation, including ESAs, failure to provide an approved accommodation, or access-related concerns at the University.  Questions regarding these processes may also be directed to the Center for Disability and Accommodations. 

1. DISCRIMINATION: This procedure addresses student complaints alleging harassment or other forms of discrimination based on disability (unrelated to access or accommodation, in most instances) and all types of employee and third-party disability discrimination complaints. These complaints should be filed directly with the Equal Opportunity Office and not through the Center for Disability and Accommodation or the Student Disability Accommodation and Accessibility Grievance Procedure. The Equal Opportunity Office contact information is as follows:  

 Marita Whalen, Equal Opportunity Officer 

Phone: 970.943.3145 

Email: eoo@western.edu  

RESOLVING CONCERNS: The most efficient way to resolve a concern related to accommodation or accessibility is to communicate those concerns directly to the responsible University official (instructor, staff, administrator). 

  The University encourages students who believe they have been denied a reasonable accommodation or sufficient access by a University instructor or a University office, including the Center for Disability and Accommodations, when implementing a reasonable accommodation, to attempt to resolve the concern directly with that person or office. 

To facilitate the timely resolution of such concerns, students should communicate their concern as soon as possible and clearly articulate in a written statement their concerns and the resolution that they seek. Students may contact the Director for the Center for Disability and Accommodations for guidance on handling such matters and to receive support related to an accommodation approved by that Office, including consultation and facilitation of solutions, when appropriate. 

Most concerns about accommodation and accessibility can be resolved informally in this manner. Students must make every reasonable effort to achieve this resolution whenever possible. If the concern is resolved to the student’s satisfaction, no formal grievance appeal is necessary. 

If such direct communication does not resolve concerns related to accessibility or accommodation, Western Colorado University encourages students who believe they have been denied a reasonable accommodation or sufficient access because of their disability to use the Student Disability Accommodation and Accessibility Grievance Procedures set forth below.  The scope of a grievance review is limited to determining whether and accommodation/access decision was reasonable under the circumstances. 

2. Student Disability Accommodation and Accessibility Grievance Procedures 

If the student’s concern is not resolved through direct communication with the responsible individual or office, the student may submit a formal grievance through the Student Grievance Form [LINK TO FORM]. The Center for Disability and Accommodations shares grievance records, including complaints and resolutions, and reports as appropriate with their supervisor in the Office of the Provost.  The student should be aware that the grievance review is limited to consideration of the information that was made available to the Center for Disability & Accommodations during the prior interactive process.  Should a student have new or updated information they would like the university to consider, the student will need to re-engage the interactive process by submitting an updated request for accommodations. 

Step 1:  

Once the Center for Disability and Accommodations receives a complaint, the student may receive a request to meet with the Director of the Center for Disability and Accommodations or designee if the Director is the subject of the grievance. The Director of the Center for Disability and Accommodations or designee will gather relevant information and may speak with involved parties to clarify and resolve the concern underlying the grievance.  As part of this information gathering, the student will have the opportunity to suggest solutions that may resolve the grievance. The representative will work with the student and involved parties toward a successful resolution of the grievance and will notify the student and involved parties of the agreed upon outcome via official university email within fifteen (15) business days of receiving the complaint or as soon as is reasonably practical thereafter. 

 Potential grievance resolutions may include but are not limited to: 

• Reconsideration of the accommodation request with the CDA staff member who evaluated the original accommodation request.  This requires both CDA and the student to re-engage in the interactive process to determine appropriate accommodations 

• Reversing or amending the accommodation determination 

• Upholding the accommodation determination 

If the grievance is not resolved to the student’s satisfaction in Step 1, the student may pursue Step 2, by contacting the ADA/504 Coordinator (ADA/504Coordinator@western.edu). 

 Step 2: 

If the student disagrees with the Step 1 decision, they can appeal via official university email to the ADA/504 Coordinator. An appeal must include a written statement of the reason for contesting the Step 1 decision and must be submitted within five (5) business days of the Step 1 outcome email notification. 

The ADA/504 Coordinator will review any submitted material and may request additional information relevant to the concern as well as contact with the student and any parties involved to clarify and resolve the grievance.  The ADA/504 Coordinator will notify the student and involved parties of their final decision to uphold or modify the Step 1 decision via official university email within fifteen (15) business days of the appeal or as soon as reasonably practical thereafter. The decision of the ADA Coordinator is not subject to further appeals. 

3. Disability Discrimination Complaints Filed by Students

The Equal Opportunity Office receives, and reviews reports of discrimination based on disability submitted by students, employees, and third parties. 

The Equal Opportunity Office receives reports by electronic submission on the Equal Opportunity Office website.  While the online reporting form is the most efficient way to communicate relevant information, the Equal Opportunity Office will also receive complaints by email to eoo@western.edu, by phone at 970.943.3149, or in-person by scheduled appointment. The Equal Opportunity Office follows the complaint resolution procedures and time frames consistent with the Policy.

4. External Agencies

A student may also choose to file a complaint of disability discrimination with an external agency instead of, or in addition to, filing an internal report or complaint. Most external complaints should be filed with the United States Department of Education, Office of Civil Rights, which has a local office in Denver, or with the Colorado Civil Rights Division. Complaints alleging disability-based employment discrimination may also be filed with the Colorado Civil Rights Division or the federal Equal Employment Opportunity Commission. Additional information on internal and external complaint procedures is available from the Center for Disability & Accommodations.  

Office for Civil Rights, Denver Office  

U.S. Department of Education 

Cesar E. Chavez Memorial Building   

1244 Speer Boulevard, Suite 310  

Denver, CO 80204-3582  

U.S. Department of Justice (DOJ)   

Civil Rights Division  

950 Pennsylvania Avenue, NW   

4CON, 9th Floor
Washington, DC 20530 

Equal Employment Opportunity Commission (EEOC)  

Denver Field Office EEOC  

950 17th Street, Suite 300 

Denver, CO 80202 

U.S. Department of Housing and Urban Development (HUD)   

Office of Compliance and Disability Rights Division  

Office of Fair Housing and Equal Opportunity  

451 7th Street, S.W. 

Washington, DC 20410 

Colorado Civil Rights Division 

1560 Broadway, Suite 825 

Denver, CO 80202 

Section I. Definitions 

Service Animal 

A Service Animal is “any dog or miniature horse that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Other species of animals, whether wild or domestic, trained or untrained, are not considered a service animal for the purposes of this definition. The work or tasks performed by a service animal must be directly related to the Handler’s disability. Examples of work or tasks include, but are not limited to, assisting individuals who are blind or have low-vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, pulling a wheelchair, assisting an individual during a seizure, providing physical support and assistance with balance and stability to individuals with mobility disabilities, reminding a person with mental illness to take prescribed medications, calming a person with Post- Traumatic Stress Disorder (PTSD) during an anxiety attack, or performing other duties. Dogs whose sole function is to provide comfort, emotional support, well-being, or companionship do not constitute work or tasks for purposes of this definition.” Service Animals may travel freely with their Handler throughout University housing (and other areas of the University, see Section VII part G. of this document). 

Service Animal in Training 

A dog being trained to perform as a service dog will be treated as a Service Animal when accompanied by a trainer and identified as such. A service dog in training must meet the same requirements as a Service Animal. 

Emotional Support Animal 

Emotional Support Animals are a category of trained or untrained animals that provide therapeutic emotional support to an individual with a disability but are not considered Service Animals under the ADAAA and Western’s Service Animal Policy. Some Emotional Support Animals are professionally trained, but in other cases Emotional Support Animals provide necessary support to individuals with disabilities without any formal training or certification. An Emotional Support Animal may be a dog (most common), cat, small bird, rabbit, hamster, gerbil, fish, turtle, or other small, domesticated animal that is traditionally kept in the home. All Emotional Support Animals be fully vaccinated and reliably housebroken. Emotional Support Animals must be contained within their privately assigned residential area (room, suite, apartment) at all times, except when transported outside the private residential area in an animal carrier or controlled by leash and harness. All areas except for privately assigned living space in housing are off limits to approved Emotional Support Animals without prior authorization from Disability Services, which includes all academic buildings, the University Center, all athletic facilities, and maintenance buildings. The term Emotional Support Animal will be referred to any animal not considered a Service Animal under the ADA. 

Partner/Handler/Owner 

A Partner/Handler/Owner is a person with a Service or Emotional Support Animal. (The term Handler will be used in this document to reflect any of these terms.) 

Pet 

A pet is a domestic animal kept for pleasure or companionship. A pet is not considered a Service Animal or an Emotional Support Animal. Pets are not permitted on campus. 

Approved Animal 

An approved animal is a Service Animal or Emotional Support Animal that has been granted as a reasonable accommodation by Western Colorado University under this policy. In the event that a handler is unable to care for their animal but remains on campus, a proxy must be identified. A proxy is someone who can assist the handler in the care of the animal in university housing. This proxy cannot be an RA, RD, or other university employee. Ideally, the proxy should be a roommate or suitemate who can easily access the animal. However, at a minimum, the proxy must reside in the same residence hall as the handler. The proxy cannot be the designated off-campus contact. If the handler is required to leave campus, the animal must be boarded off campus in accordance with university policy. No other students are permitted to assist in the care of the animal except for the identified proxy. 

Responsibilities 

A designated proxy for an Emotional Support Animal (ESA) or Service Animal in university housing is responsible for assisting with essential care tasks only. The proxy may take the animal to designated relief areas, assist with the removal of cat litter, help clean cages and habitats, and ensure proper disposal of animal waste in accordance with university policy. The proxy is not permitted to play with the animal, take the animal into their own room, or keep the animal overnight. If the proxy takes the animal out for relief, they must do so quickly and efficiently while ensuring the animal remains leashed at all times in accordance with university policy. Animals may not be left in the care of a proxy overnight and must be boarded off campus if the handler is away, including during university-related NCAA-sanctioned travel. 

Section II. Procedures for Requesting an Emotional Support Animal in University Housing 

Emotional Support Animals cannot be brought into University housing without approval of University officials. Western will approve only one Emotional Support Animal per student due to space limitations of residence halls and to ensure the safety and well-being of animals and students in residence. Failure to comply with this policy can result in a denial for a request for an Emotional Support Animal. Students are encouraged to ensure their proposed Emotional Support Animal meets policy before initiating a request to have an Emotional Support Animal in university housing to avoid the unnecessary costs and burden of boarding their proposed animal off-campus until the animal is approved. If the proposed support animal does not meet policy, it will not be approved. No exceptions will be granted to this policy. 

The procedure for requesting Emotional Support Animals in University Housing are outlined below:  

A student requesting permission to keep an Emotional Support Animal in University Housing must make a formal request to the University’s Disability Services offices at least 63 days before housing for the animal is needed (no later than June 1st for the fall term and no later than Nov. 1st for the spring term). To do so, the student must submit the appropriate Request Form for Disability Housing Accommodations, as well as documentation of their disability to be reviewed by the Disability Services office. This form can be located on our website at https://elbert.accessiblelearning.com/Western/ApplicationStudent.aspx. Additionally, if a request is made with less than 63 days remaining in the term, the proposed support animal may not be approved until the following term. 

1. Documentation of the need for an Emotional Support Animal must meet the following documentation guidelines: 

• The student’s name 

• Information concerning the healthcare professional’s personal relationship with the student involving the provision of healthcare or disability-related services 

• The type of animal for which the reasonable accommodation is sought (i.e., dog, cat, bird, rabbit, hamster, gerbil, or other rodent, fish, turtle, other specified domesticated type of animal or another specified unique animal). The student must submit a full color photo of the animal dated within 30-days of the request to have their proposed ESA or Service Animal in residence. Additionally, the student must also submit the size of the crate, kennel, or cage required for their proposed animal. 

• Disability-related information which includes: 

• Whether the student has a mental impairment that substantially limits one or more major life activity or major bodily function, and 

• Whether or not the student needs the animal because it does work, aids, or actively performs one or more disability-related task that benefits the student because of his or her disability, or because it provides therapeutic emotional support to alleviate a symptom or effect of the disability of the student and not merely a pet. 

 Additionally, if the specified animal is not a dog, cat, or other animal that is traditionally kept in a household, the healthcare provider needs to provide the following additional information: 

The date of last consultation with the student (must be within the last six months) and establish an ongoing relationship with the student). 

Any unique circumstances that justify the patient’s need for the particular animal (if already owned or identified by the student), or particular type of animal and whether the provider has reliable information concerning the specified animal and why they specifically recommended this type of animal for the student. 

The Office of Disability Services has a form that requests the aforementioned information in a questionnaire format that must be completed by the student’s healthcare professional if a letter from the professional does not provide sufficient information regarding the student’s need for a support animal in university housing as a reasonable accommodation. Letters solicited from online ESA letter providers that contain boilerplate language and do not specify the student’s individual need for a support animal in university housing may be rejected on the grounds of providing insufficient information regarding the student’s specific needs.  

Additionally, the aforementioned documentation must be submitted within 30 days of the initial request for a support animal in university housing, must be dated within the last six (6) months, and must be from any of the following sources as listed in the section below. The student must provide documentation from an active provider of care (meaning a social worker, counselor, doctor, or other mental healthcare provider who is licensed to make such a determination), that the student has met with in person for treatment before seeking an ESA letter. 3. Students seeking documentation for the purpose of obtaining an ESA as a reasonable accommodation from a healthcare provider licensed in Colorado must meet with their healthcare provider in person to discuss their need for an ESA. 

Sources of reliable documentation 

• A determination of disability from a federal, state, or local government agency. 

• Receipt of disability benefits or services that may include Social Security Disability Income (SSDI), Medicare or Supplemental Security Income (SSI) for a person under 65, veteran’s disability benefits (DD Form 214), services from a state vocational rehabilitation agency, or disability benefits or services from another federal, state, or local agency. 

• Eligibility for housing assistance or a housing voucher because of a disability. This must be for the student; not the student’s parent or legal guardian. 

• Information confirming disability from a health care professional such as a physician, optometrist, psychiatrist, psychologist, physician’s assistant, nurse practitioner, or nurse 

Documentation from the Internet 

Some websites sell certificates, registrations, and licensing documents for Emotional Support Animals to anyone who answers certain questions or participates in a short interview and pays a fee. Under the Fair Housing Act (FHA), a housing provider can request reliable documentation when an individual requesting a reasonable accommodation has a disability and a disability-related need for an accommodation that are not otherwise obvious or not- known. In HUD’s experience, such documentation from the internet is, not by itself, sufficient to reliably establish that an individual has a non-observable disability or disability-related need for an assistance anima. As such, Western Colorado University will reject such documentation from internet providers as unreliable under state telehealth laws and federal HUD guidelines. 

Review of Proposed ESA Requests 

1. The Disability Services coordinator will review documentation and provide a written response to the student within 10 business days of receipt of documentation in support of their request. If the request is approved, the Disability Services Coordinator shall arrange a meeting with the student requesting that an Emotional Support Animal be housed in University Housing as a reasonable accommodation. The student requesting an Emotional Support Animal must sign a contract and acknowledge that they understand and agree to comply with university policy regarding Emotional Support Animals. Completing a request for an emotional support animal as a reasonable accommodation does not guarantee that the request of the proposed support animal will be approved. Students are encouraged to plan well in advance and ensure their proposed support animal meets policy to avoid unnecessary fees and burden of housing the animal off campus until the request and proposed animal can be approved. If the proposed animal does not meet policy requirements as outlined below, it will not be approved. 

No exceptions will be granted to this policy. 

1. The University may reject an animal that: 

• Poses a direct threat to the health and safety of others; 

• Would cause substantial physical damage to the property of others; 

• Would pose an undue financial or administrative burden on the University; 

• Would fundamentally alter the nature of University housing operations; or 

• Does not comply with the requirements set forth in Section VII below. 

Crate/Container Size of Proposed ESAs and Service Animals 

The size of the crate that is needed for the Emotional Support Animal or Service Animal in residence will be contained in while the handler is not in the room will also be taken into consideration to ensure adequate living space for both animals and humans in the assigned living space. The crate may not block doors, windows, or emergency exits, and may not be a trip hazard. Crates must have a solid bottom and have adequate space for the animal to comfortably stand up, lie down, and turn around. The crate must have a reliable securing mechanism that prevents the animal’s escape while the animal is crated. Animals may not be kept in vehicles. 

Notification of a Proposed ESA in University Housing 

1. The student’s roommate(s) or suitemate(s) will be notified (if applicable) to solicit their acknowledgement of the service or emotional support animal in writing and to meet with the Center for Disability and Accommodation to share any concerns they may have and notify them that animal may be residing in shared assigned living space, including apartments and suites. 2
2. Before the proposed ESA or Service Animal in residence is approved to move- in, the student must meet with their Resident Director to review the Service and Support Animal Contract and submit the completed contract with all required signatures to Disability Services. 
3. After the animal has been formally approved to reside in university housing as a reasonable accommodation, the student will receive notification from Disability Services that their animal has been approved and is allowed to reside on campus in University Housing. The Director of Residence Life and the building’s Resident Director will be notified as appropriate. 
4. After approval, the submitted documentation must be updated on an annual basis and provided to the Disability Services Coordinator at least 63 days before the start of each academic year or term. This includes summer terms and Maymester if the student will reside in university housing at any time from May through August of any calendar year. 
5. Students may be granted permission to move off-campus early for disability related reasons only in the extreme rare occurrence that Western cannot accommodate the student on campus. 

Section III. Service Animal Use on Campus 

Visitors 

Visitors to campus with Service Animals are permitted access to all public facilities, with the exception of areas where service animals are specifically prohibited due to safety or health restrictions, where the Service Animal will be in danger, or where the Service Animal’s use compromises the integrity of research. 

Students 

Commuter students with a disability who wish to utilize a Service Animal in a classroom are encouraged, but not required to register with the Disability Services office for access to resources, information, and advocacy around a range of disability-related dynamics, including Service Animals. Service Animals must follow the “Guidelines for Maintaining an Approved Animal at Western Colorado University” found in Section VII. Students who live in university housing who wish to use a service animal because of a disability are required follow the steps in Section IV below to have their service animal reside with them in university housing.  

Section IV. Procedures for Requesting a Service Animal in University Housing 

Students desiring to bring their Service Animals to reside within University Housing are required to follow the steps outlined below: 

• New students and students who have not registered with disability services who wish to keep a Service Animal in University Housing must make a formal request to the University’s Center for Disability and Accommodations. To do so, students must complete the online student application located at https://elbert.accessiblelearning.com/Western/ApplicationStudent.aspx. Students can request an ESA or service animal to reside in university housing at any time but must do so at least 63 days before housing for the animal is needed. 

• Requests for Service Animals in housing do NOT require supporting documentation of disability if the student’s disability is readily apparent and observable. However, students must answer relevant questions on the new student application regarding requests for Service Animals in residence. 

• The Center for Disabilities and Accommodations will review the request and arrange a meeting with the student requesting a Service Animal to live within University Housing. 

• Upon approval of a Service Animal, residential building staff will be notified as appropriate. 

• Upon approval of a Service Animal, the student’s roommate(s) or suitemate(s) will be notified (if applicable) to solicit their acknowledgement of the approval and notify them that the approved service animal will be residing in shared assigned living space. 

Section V. Conflicting Health Conditions 

Residence Life staff will make a reasonable effort to notify tenants in the residence buildings where the Approved ESA or Service Animal will be located. 

Students with medical condition(s) that are affected by animals (e.g., respiratory diseases, asthma, severe allergies) are asked to contact the Disability Services office if they have a health or safety related concern about exposure to a Service or Emotional Support Animal. The University is prepared to also reasonably accommodate individuals with such medical conditions that require accommodation when living in proximity to Service or Emotional Support Animals. 

Section VI. Handler’s Responsibilities in University Housing 

  Service and Emotional Support Animals – Additional Items 

In addition to the requirements set forth above, the following guidelines apply to All Service and Emotional Support Animals: 

1. The Handler is responsible for complying with Gunnison County and the City of Gunnison animal control and licensing laws for animal rights and Handler responsibility. All approved animals must be current with immunizations and wear a rabies vaccination tag. 
2. The Emotional Support Animal or Service Animal must be spayed or neutered and cannot pose a direct threat to the health and safety of others, must not cause substantial physical damage to the property of others, cannot pose an undue financial or administrative burden, or fundamentally alter the nature of the University’s operations. 
3. If the proposed Service Animal or Emotional Support Animal does not comply with items 1 and 2 above, it will not be approved to reside in university housing. Students are responsible for ensuring their proposed animal meets policy to avoid unnecessary fees and burden of housing their proposed animal off-campus. If the animal does not meet policy, the student is responsible for the cost of maintaining their animal off campus until it can meet the requirements listed above. Western Colorado University reserves the right to impose additional reasonable requirements for unique animals based on its characteristics. No exceptions will be granted to this policy. 
4. All animals must wear a collar that includes the handler’s first and last name and phone number, as well as a rabies tag, and city pet license in accordance with Gunnison municipal code. 
5. All Emotional Support Animals and Service Animals must be crated when left alone in their handler’s dorm room anytime their handler is not physically present. The crate must include a secure locking mechanism that prevents that animal’s escape. 

Approved Animals in Residence Halls 

Approved Animals in Residence Halls

An Approved Service or Emotional Support Animal outside of the Handler's own residence hall room (if applicable) must have a harness, leash, or other tether unless:

• The Handler is unable to use a harness, leash, or tether; or
• Using a harness, leash, or tether will interfere with the animal's ability to safely and effectively perform its duties.

In those cases, the Handler must maintain control of the approved Service Animal through voice, signal, or other effective controls.

Approved Emotional Support Animals are allowed outside of their Handler's assigned residence hall room only for toileting and transport to and from campus. They must be on a leash or crated and under the direct control of the Handler. No off-leash animals are permitted on campus.

1. The Handler is responsible for the costs of care necessary for an Approved Animal's well-being, including bathing and grooming as needed.
2. The Handler must identify a proxy who can care for the animal if assistance with the animal's care and well-being becomes necessary. This person must be identified and willing to sign a proxy agreement form. The proxy cannot be a Residence Life staff member or other University employee. Only the approved proxy may care for the animal on behalf of the Handler.
3. Handlers cannot leave their animal overnight in University housing to be cared for by the identified proxy. If the Handler must travel or be away from the University for an extended period of time, the animal must be boarded off-campus or travel with the Handler. The University is not responsible for boarding costs associated with an Approved Animal, and animals may not be kept in vehicles overnight.
4. The Handler is responsible for independently removing the Approved Animal's waste.
   1. Waste must never be placed in a building's garbage cans or other small trash receptacles on University property. See Section VII.B for additional information regarding care and supervision.
   2. The Handler is responsible for ensuring that the Approved Animal does not interfere with the routine activities of the residence hall or cause difficulties for other students who reside there.
5. The Handler is financially responsible for the actions of the Approved Animal, including bodily injury or property damage. This responsibility includes, but is not limited to, replacement or repair of furniture, carpet, windows, wall coverings, or other damaged property. The Handler is expected to cover these costs at the time of repair and/or move-out.
6. The Handler is responsible for any expenses incurred for cleaning beyond standard cleaning or repairs assessed after vacating the residence. The University may bill the Handler's student account for these expenses and place a hold on the account until payment is made in full.
7. The Handler must notify Disability Services in writing if the Approved Animal is no longer needed or is no longer residing on campus. To replace an Approved Animal, the Handler must submit a new Request for Disability Housing Accommodations.
8. The Handler's residence will be inspected for fleas, ticks, or other pests once each semester or as needed. If treatment beyond standard pest management is required, the Handler will be billed for the associated costs.
9. If the Handler lives on campus, food and water for the Approved Animal must be provided inside the residence hall room. Food and water may not be left outside the room.
10. All roommate(s) or suitemate(s) must sign an agreement allowing the Approved Animal in the shared residence. If one or more roommates or suitemates do not approve, the non-approving roommate or suitemate will be relocated.
11. Service Animals may accompany their Handler throughout University housing and other permitted University areas. Emotional Support Animals must remain within the assigned residential space except when transported in a carrier or controlled by a leash and harness.
12. When a Service Animal or Emotional Support Animal becomes lost while on campus, the Handler must notify the on-call Resident Director as soon as possible. Failure to report a missing animal may result in a fine or conduct meeting. The student will be required to meet with Disability Services and Residence Life staff to explain the circumstances. The University is not responsible for any harm to the animal.
13. Approved Animals cannot be left overnight in University Housing to be cared for by another person. If a student leaves campus for a prolonged period, the animal must accompany the student or be placed with an approved off-campus caregiver.
    1. Student-athletes are not permitted to take Emotional Support Animals on official University athletic travel and are responsible for arranging off-campus boarding during travel.
    2. All students requesting a Service or Emotional Support Animal in University housing must identify a local off-campus contact who can care for the animal during the student's absence. This person cannot be another University student, staff, or faculty member unless they are a direct family member. Failure to identify an approved off-campus contact may result in denial of the request until an approved contact is named.
14. The Handler is solely responsible for the care and maintenance of the Approved Animal. Students or other persons who enter residence halls, apartments, suites, or dorm rooms to care for an Approved Animal without University approval may be subject to disciplinary action.
15. Handlers with Service Animals or Emotional Support Animals are required to provide an appropriately sized crate for their animal while living on campus. All Approved Animals must be crated anytime the Handler leaves the assigned dorm room, suite, or apartment and is not physically present. Residence Life staff will post a notice outside the student's room to notify maintenance personnel that an animal is inside. In some cases, depending on the work being performed, the student may be required to temporarily board the animal off-campus for its safety. The student is responsible for all boarding costs.
16. University Housing may relocate a Handler and their Approved Animal as necessary in accordance with current housing agreements.
17. Students with Service Animals or Emotional Support Animals residing in University Housing must comply with all Residence Life policies and the Student Code of Conduct.
18. Any violation of these requirements may result in immediate removal of the Approved Animal from the University and review under the Student Code of Conduct. Violations of the ESA and Service Animal Policy are considered Level II Conduct Charges and may result in sanctions in accordance with the Student Handbook.
19. If an Approved Animal is removed from University premises for any reason, the Handler remains responsible for fulfilling all housing obligations for the remainder of the housing contract.

Section VII. Policy for Maintaining an Approved Animal at Western Colorado University 

 Introduction 

The following policies apply to all Approved Animals and their Handlers, unless in extenuating circumstances the nature of the documented disability of the Handler precludes adherence to these policies, and permission for a variance from the guidelines has been granted. 

Care and Supervision 

Care and supervision of the Approved Animal are the responsibility of the individual who benefits from the Approved Animal’s use. The Handler is required to maintain control of the Approved Animal at all times. The Handler is also responsible for ensuring the cleanup of the Approved Animal’s waste and, when appropriate, must toilet the animal in areas designated by the University consistent with the reasonable capacity of the Handler. Indoor animal waste, such as cat litter, must be placed in a sturdy plastic bag and securely tied up before being disposed of in an outside trash dumpster. Litter boxes must be placed on mats so that waste is not tracked onto carpeted surfaces. 

Animal Health and Well-Being 

1. Vaccination: In accordance with local ordinances and regulations, the Approved Animal must be immunized against diseases common to that type of animal. Dogs must have current vaccination against rabies and kennel cough and wear a rabies vaccination tag. Cats must have normal shots required for a healthy animal. Local licensing requirements are followed. 

1. Health: Animals to be housed in university housing must have an annual clean 

bill of health or current vaccination record from a licensed veterinarian. Documentation can be a vaccination certificate for the animal or a veterinarian’s statement regarding the animal’s health. The University has the authority to direct that the animal receives veterinary attention. (Local licensing law is followed.) All Approved Animals must be vaccinated in compliance with state and local laws. Western Colorado University reserves the right to impose additional reasonable requirements for unique animals based on their characteristics. 

1. Leash: If appropriate, the Approved Animal must be on a leash, unless the leash would inhibit the Approved Animal’s ability to be of service. The leash must not be longer than eight (8) feet in length. E-collars and electronic leashes are not acceptable forms of leashes. 

1. All approved animals are required to wear a collar that includes the first and last name and phone number of the handler and must include a rabies tag and city pet license as required by Gunnison municipal code. 

1. Other Conditions: Disability Services may place other reasonable conditions or restrictions on unique Approved Animals depending on the nature and characteristics of the specified animal. 

Requirements for Faculty, Staff, Students, and Other Members of the University Community 

Members of the University Community are required to abide by the following expectations: 

• They are not to inquire for details about the Handler’s disabilities. The nature of a person’s disability is a private matter. 

• They are to allow a Service Animal to accompany its Handler at all times and in all places on campus, except where animals are specifically prohibited. 

• They are not to touch or pet a Service or Emotional Support Animal unless invited to do so. 

• They are not to feed a Service or Emotional Support Animal. 

• They are not to deliberately startle a Service or Emotional Support Animal. 

• They are not to separate or attempt to separate a Handler from his or her Service or Emotional Support Animal. 

Removal of an Approved Animal 

The University will exclude or remove an Approved Animal when: 

• The animal poses a direct threat to the health and safety of others. 

• The animal’s presence results in a fundamental alteration of the University’s 

programs and/or services. 

• The Handler does not comply with the Handler’s Responsibilities in University Housing. 

• The animal or its presence creates an unmanageable disturbance or interference, (e.g., barking, wandering, displaying aggressive behavior) and the behavior is outside the duties of the Approved Animal on the Western Colorado University campus. 

• The animal is not house broken. 

• The animal is physically ill. 

• The animal is unreasonably dirty, (e.g., matted fur, covered in fleas and/or ticks, noticeable dirt on the fur or skin of the animal). 

• The animal is found by the university to be out of control and the animal’s Handler does not take immediate and effective action to control it.

Damage 

Handlers of Approved Animals are solely responsible for any damage beyond normal wear and tear to persons or University property caused by their animals. 

Areas Off Limits to Service Animals 

The University can prohibit the use of Service Animals in certain locations because of health and safety restrictions, (e.g., where the animal will be in danger, or where their use compromises the integrity of research). Restricted areas include, but are not limited to, the following: custodial closets, boiler rooms, facility equipment rooms, research laboratories, classrooms with research/demonstration animals, rooms with heavy restricted areas will be granted on a case-by-case basis by contacting Disability Services and the appropriate department representative; the person directing the restricted area has the final decision. 

Areas Off Limits to Emotional Support Animals 

All areas except for privately assigned living space in housing are off limits to approved Emotional Support Animals without prior authorization from the Center for Disability and Accommodation.  

Section VIII. Advisory Notice of Colorado’s Law Regarding Service & Assistance 

Animals 

Under Colorado Law it is a crime to knowingly take a non-service animal into a public business under the guise that it is actually a service animal. It is also a crime to intentionally misrepresent that your animal is an assistance, companion, or emotional support animal in order to avoid pet fees or to have an animal in housing that otherwise does not permit pets. 

1. On the first offense, the person will receive a written and/or verbal warning. 

1. Subsequent offense may result in fines ranging from $50 - $500 and removal of the animal from university premises.

Faculty-Student Communication
Faculty members and students should use the University email and Canvas LMS for official communication regarding course-related matters, grades, and academic discussions.

Accessing Student Records
Western uses Workday to manage academic records, including registering for courses, paying bills, viewing your schedule, accessing unofficial transcripts, updating your address, handling official university business, and applying for employment, including work-study

Free expression of ideas is central to the academic process. Western Colorado University computer system administrators will not remove any information from individual accounts, servers, or electronic bulletin boards maintained in individual accounts unless it is determined that:

• The presence of the information in the account or on the bulletin board involves illegality (e.g., copyrighted material, software used in violation of a license agreement).
• The information in some way endangers computing, networking resources, or the information of other users (e.g., a computer worm, virus, or other destructive program).
• The information is not properly accessible as required under state and federal accessibility laws and needs to be replaced or updated with information in an accessible format.
• The information is inappropriate because it is unrelated to or is inconsistent with the mission of the University or is otherwise not in compliance with the legal and ethical usage responsibilities outlined in Federal, State, System, and University policies. The Western Colorado University computing center will remove from campus computers any information that is inappropriate as defined above. Users whose information is removed will be notified of the removal as soon as possible. Users may appeal against any such action by contacting IT Services.

Access to computing and networking resources is a privilege to which all Western Colorado University faculty, staff, and students are entitled. Certain responsibilities accompany that privilege; understanding them is important for all computer users.

At Western Colorado University, the security of our digital environment is paramount to safeguarding our academic community's intellectual pursuits and personal information. As part of our commitment to maintaining a secure computing environment, all students are strongly recommended to adhere to the following Anti-Virus Software Protection Guidelines:

Compatibility
Ensure that the antivirus software is compatible with your device's operating system and does not interfere with other essential software or applications.

Real-Time Scanning
Enable real-time scanning features of the anti-virus software to automatically detect and quarantine any malicious files or programs attempting to infiltrate your device.

Regular Scans
Perform regular full-system scans of your device using the anti-virus software to detect and remove any hidden threats or malware that may have bypassed real-time scanning.

Firewall Protection
Activate and configure the firewall protection features in the antivirus software to monitor incoming and outgoing network traffic, blocking unauthorized access and potential threats.

Safe Browsing Practices
Exercise caution when browsing the internet and downloading files from untrusted sources, even with anti-virus software installed. Do not click on suspicious links or download attachments from unknown senders, as they may contain malware.

Reporting Security Incidents
Promptly report any security incidents, such as suspected malware infections or unusual system behavior, to the University's IT support team for investigation and resolution.

By adhering to these Anti-Virus Software Protection Requirements, students help create a secure digital environment that fosters academic excellence and protects the integrity of our University's information systems.

Information stored on resources maintained by Western (e.g., cloud storage, servers, and local computers) is considered confidential unless the owner intentionally makes that information available to other groups or individuals. IT Services will maintain the confidentiality of all information stored on its computing resources, subject to the conditions stated herein. Similarly, each user is expected to maintain the confidentiality of all information stored on computing resources in his or her charge. However, the system administrator may access user files as required to protect the integrity of computer systems. For example, in accordance with organizational guidelines, the system administrator may access or examine files or accounts suspected of unauthorized use or misuse, or that have been corrupted or damaged. Additionally, the system administrator may access user files without consent to preserve public health and safety. Requests for the disclosure of confidential information will be governed by the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA) and the Colorado Open Records Law. All such requests will be honored only when approved by university officials who are the legal custodians of the requested information, or when required by state or federal law, legal proceedings, or a court order.

IT Services provides access to the internet via a campus-wide wireless network.

Wired connections are available on a limited basis.

For details on how to connect to University provided internet services, please visit IT Services on www.western.edu or call 970.943.3333 or visit the Student Helpdesk.

Western Colorado University is committed to providing a safe, inclusive, and respectful environment for all members of the university community. Although the University respects students’ First Amendment rights, not all forms of speech are protected under the Constitution. Cyber-bullying, online harassment, and online stalking on social media platforms are prohibited and may be referred for resolution under the University’s applicable discrimination, harassment, or retaliation policies. For the University’s Policy prohibiting Discrimination, Harassment, and Retaliation, please refer to Section 2.2 of the Trustee Policy Manual. For the University’s Policy Prohibiting Sexual Misconduct, please refer to Section 3.5 of the Trustee Policy Manual.

The Digital Millennium Copyright Act, signed into law on Oct. 28, 1998, amended the United States Copyright Act, Title 17 of the U.S. Code, to provide in part certain limitations on the liability of online service providers (OSPs) for copyright infringement. Subsection 512(c)of the Copyright Act provides limitations on service provider liability for storage, at the direction of a user, of copyrighted material residing on a system or network controlled or operated by or for the service provider, if, among other things, the service provider has designated an agent to receive notifications of claimed infringement by providing contact information to the Copyright Office and by posting such information on the service provider’s website in a location accessible to the public. The provision of information to the Copyright Office about the service provider’s designated agent is a condition for reliance on the limitations on liability for service providers.

The designated agent for Western Colorado University is:

Chad Robinson
Associate Vice President/CIO
970.943.3123

Directory of Service Provider Agents for Notification of Claims of Infringement http://www.copyright.gov/onlinesp/list/index.html
DMCA Violations and Sanctions

Western Colorado University recognizes that downloading and sharing copyrighted material online without permission is both illegal and unethical. In compliance with the DMCA of 1998, Western Colorado University is obligated, based on federal regulations, to address and resolve cases of copyright infringement brought to the University’s attention via the procedures listed below:

• IT Services or University Counsel is made aware of copyright infringement through file sharing or peer-to-peer (P2P) software or a notice of Claimed Infringement, including the violation type, IP address, and IP Port number. The port is turned off immediately when notification is made to IT Services Personnel.
• IT Services personnel will link the IP port to a specific user.
• In cases involving student users, IT Services will send the student's name and their WCU Student ID number, residence hall room location or alternate location of activity (if applicable), email address, “material in question” (Notice of Claimed Infringement), and date of activity to the Student Conduct Administrator.
• A student conduct case is created and assigned to a conduct hearing panel by the Student Conduct Administrator. The case is adjudicated in accordance with the student conduct policies and procedures outlined in the student handbook, during which the student acknowledges policies on copyright infringement and illegal downloading by signing a Notice of Illegal Downloading of Copyrighted Material form. Internet access provided by Western Colorado University is deactivated for that student until the student completes the conduct process.
• If found responsible for violating the policy, the student may receive sanctions that may include, but are not limited to, the following:
  • First offense: Loss of internet access from Western Colorado University for a minimum of 30 days, educational sanctions, and a $75 fine.
  • Second offense: Loss of scholarship eligibility (if applicable), loss of student employment eligibility (if applicable), loss of internet access from Western Colorado University for the remainder of the current semester, student is placed on probation, and a $150 fine.
  • Third offense: University suspension for 1 (one) full semester, and a $300 fine.
  • The student, if found responsible, is required to remove and/or delete all illegally downloaded material. If Western Colorado University receives a notification of another violation, the student will be held accountable for the second offense, even if the same material from the original violation is detected due to the student’s failure to remove the illegally downloaded material.
  • The Student Conduct Administrator will notify IT Services of the date when the student’s internet access can be reactivated. Permission for reactivation will not be granted until the student signs the Notice of Illegal Downloading of Copyrighted Material form and completes all assigned sanctions.

Computing and networking resources should be used only in accordance with the guidelines indicated herein. Examples of inappropriate and unacceptable use of computing and networking resources include:

• Harassment of other users.
• Destruction of or damage to equipment, software, or data belonging to Western Colorado University or other users.
• Disruption or unauthorized monitoring of electronic communications.
• Violations of computer system security.
• Unauthorized use of computer accounts, access codes, or network identification numbers assigned to others.
• Use of computing facilities for personal or business purposes unrelated to the mission of the University.
• Violation of copyrights and software license agreements.
• Violation of the usage policies and regulations of the networks of which the University is a member or has authority to use.
• Violation of another user’s privacy.
• Academic dishonesty (e.g., plagiarism, cheating).

The use of computing and networking resources is for purposes related to the University’s mission of education, scholarship, and public service. Members of the Western Colorado University community may use computing and networking resources only for purposes related to their studies, their instruction, the discharge of their duties as employees, their official business with the University, and their other university-sanctioned activities.

Compliance with the Law
IT Services strictly adhere to legal standards and cannot engage in any illegal activities. Please refrain from requesting assistance with anything illegal, such as software piracy or downloading copyrighted material without the right to do so. If students bring a personal computer to campus, they must have the original installation media and any required installation codes for potential reinstallation. IT Services will not assist with the installation or re-installation of software without the appropriate installation codes provided by the manufacturer.

Warranty Implications
IT Services may not be able to assist with certain components or open the system case (i.e., open your computer case), as it could void your system's warranty. While we are committed to providing hardware diagnosis and repair in accordance with the warranty guidelines, certain actions may invalidate the warranty. Please be mindful of these considerations.

Canvas or Other Course Software Related Issues
Please communicate with your instructor before contacting IT Services, as they have limited information on the various software being used in each program and/or course.