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Admitted Transfer Checklist

Admitted Students

Admitted Transfer Checklist

Admitted Transfer Checklist

Admitted Transfer Students for the spring and fall of 2023, please go through the following checklist as you prepare to come to Western.

  • Visit western.edu/activate to set up your MyWestern account. MyWestern is where you view financial aid information, class registration dates and much more.
  • After MyWestern account activation, another email will arrive with instructions on setting up your western.edu email address. Your western.edu email is what you should use for official University communication.
    • Be sure to check your spam/promotions folder for this email if you do not receive it in your inbox

  • Transfer credit evaluations take place up to three weeks after you’re accepted. You’ll receive an email notifying you that your evaluation has been completed and is now posted to your DegreeWorks profile.
  • For questions on the Transfer Credit Evaluation process, contact the Registrar’s Office at 970.943.7003 or registrar@western.edu.
  • Official transcripts must be sent directly from the college or university.

Fall 2023 Admits: Beginning October 1, 2022, fill out the Free Application for Federal Student Aid (FAFSA) online. Western’s school code is 001372.

  • Priority deadline for the 2023-2024 academic year is March 1, 2023

Spring 2023 Admits: Beginning October 1, 2023, fill out the Free Application for Federal Student Aid (FAFSA) online. Western’s school code is 001372.

  • Priority deadline for the 2022-2023 academic year was March 1, 2022

Check the status of your financial aid and scholarships and accept/modify/decline student loans through your MyWestern account. Financial Aid awards will be available beginning:

  • Fall 2023 Admits: Mid-March 2023
  • Spring 2023 Admits: November 1, 2022

Institutional Scholarships

Apply for other Western scholarship opportunities starting in December at western.academicworks.com. Deadline to apply: April 1, 2023.

Colorado residents

Register for the College Opportunity Fund (COF) at cof.college-assist.org. After you are approved for COF, authorize the stipend to be applied to your account via MyWestern.

Visit Western’s Financial Aid page for additional resources.

Once you’ve made your decision to attend Western, you may submit your $200 tuition deposit. You can submit your deposit through your MyWestern account. You can also pay your deposit by check or credit card with the Cashier’s Office at 970.943.3003.

  • Note: Tuition deposits are non-refundable and only necessary for your first semester at Western.

Each incoming student is paired up with an Experienced Peer Initiating Connections (EPIC) Mentor. These upperclass students who ensure all your university needs are taken care of. Your EPIC Mentor will be helping you through your first year at Western. Take full advantage of their experience and knowledge and use them as a resource for any questions you might have.

  • Fall 2023 Admits: EPIC Mentors will begin reaching out March 2023
  • Spring 2023 Admits: EPIC Mentors will begin reaching out November 2022

  1. Pay the $200 tuition deposit and $250 housing deposit through your MyWestern account. You can also pay your deposits by check or credit card with the Cashier’s Office at 970.943.3003.
  2. Go to housing.western.edu to fill out your Profile with your preferred living style and roommate interests and begin matching with potential roommates. Or, if you already know who you want to live with, you can choose your own roommate by searching for them.
    • Fall 2023 Admits: Begin Profile creation on March 3, 2023
    • Spring 2023 Admits: Begin Profile creation on November 2, 2022

For questions on the housing process, contact the Residence Life office at 970.943.2101 or reslife@western.edu.

New students to Western are required to complete a pre-registration survey. You can access this survey through your MyWestern account. Below are the dates when the survey will be available to students:

  • Spring 2023 Admits: Survey available November 7, 2022
  • Fall 2023 Admits: Survey available May 1, 2023

For questions on class registration, contact the Academic Resource Center at 970.943.7056 or arc@western.edu.

Western requires that all incoming students take student wellness education courses before arriving on campus. The courses focus on alcohol education, sexual assault prevention, mental wellbeing & diversity, inclusion and belonging.  You will receive an email in your Western email account at the following times with a link to complete the course.

  • Fall 2023 Admits: Emails will be sent early July 2023
  • Spring 2023 Admits: Emails will be sent December 2022

For questions, contact the Office of LEAD and Orientation at 970.943.2469 or orientation@western.edu.

The Mountaineer Card is your official University ID. By uploading your photo after you’ve registered for classes, you will be able to receive your ID from your EPIC Mentor during a normally scheduled event at New Student Orientation. Otherwise, you will have to find a limited scheduled time to visit the Mountaineer Card office and have your picture taken and card printed.

After you’ve registered for classes, upload your photo. The login for this webpage is the same as your MyWestern account. Once logged in, choose “Profile” to upload your photo.

For questions, contact the Mountaineer Card office at 970.943.2525, email mountaineercard@western.edu.

  • New Student Orientation is required for all new students to Western. This program consists of important information about Western and the Gunnison community. Students will be automatically signed up for Orientation when they are registered for classes and will receive a confirmation email with additional details. Learn more about the program on the New Student Orientation page.
    • Fall 2023 Admits: August 19, 2023
    • Spring 2023 Admits: January 7, 2023
  • Western also offers optional Wilderness Based Orientation (WBO) trips before the regular fall Orientation. Registration for WBO begins June 5, 2023. For more information, check out the Wilderness Based Orientation page.

For questions about Orientation, contact the Office of LEAD and Orientation at 970.943.2469 or orientation@western.edu.

  • Colorado law requires all students to show proof of immunity against measles, mumps, and rubella. At a minimum, students must have completed the first MMR immunization before classes begin. Medical and religious exemptions are allowed. Students who plan to reside in on-campus housing may also want to consider receiving the meningococcal vaccine. If you live on-campus, proof of meningococcal vaccine or waiver is required.
  • Please submit your immunization records via the housing portal on the western.edu site here. If you have any questions or concerns please contact the Office of Student Affairs at 970.943.2011.
  • Registration with Selective Service is a federal law and is required by all males ages 18-25. As a student you must be registered to be eligible for FSA funds.

For questions about these documents, contact the Office of Student Affairs at 970.943.2232 or student.vps@western.edu.

Western Colorado University
Taylor Hall 301
1 Western Way
Gunnison, CO 81231

You must send your final, official college transcript(s) to the Admissions Office so a final transfer credit evaluation can be completed.

If you have questions, contact admissions@western.edu.

Sign up for the Books-To-Go Program or pick up all your books during your first week of classes at Western’s Bookstore located in the University Center.

For questions on textbooks, contact the Bookstore at 970.943.2156 or bookstore@western.edu.

You will receive a paper billing statement by mail.

  • Adding or dropping classes, changing housing or meal plans may affect your account balance. Check your current account balance through your MyWestern Account one business day after making any changes.

Payment is due in full on or before the first day of classes, unless you set up a W-Pay Payment Plan.

For questions on your billing statement, contact the Cashier’s Office at 970.943.3003 or cashier@western.edu.

Incoming transfers will be able to move into their residence hall on:

  • Fall 2023 Admits: August 16, 2022 from 9 a.m.-1 p.m.
  • Spring 2023 Admits: January 7, 2023 from 9 a.m.-1 p.m.

If you’d like to file an appeal to Western’s two-year, on-campus housing requirement, click here.

For questions on moving to campus, contact the Residence Life office at 970.943.2101 or reslife@western.edu.

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