Admitted Transfer Checklist

You must create your MyWestern account and student email address before you can confirm your enrollment, sign up for housing, apply for institutional scholarships, and other critical enrollment activities.

• You will need your six digit student ID. You can find your ID in your application portal, the acceptance letter you received in the mail, or you can contact Admissions at 970.943.2119 or admissions@western.edu.
• Visit western.edu/activate. Use “stu######” (stu and your student ID) to create your account.
• Look for the email from admissions@western.edu sent to the address you used for your admissions application with instructions on what to do next. Be sure to check your spam/promotions folder if you don’t receive this email in your inbox.
• You will receive important communications at your western.edu email – it is critical to check it weekly.You must create your MyWestern account and student email address before you can confirm your enrollment, sign up for housing, apply for institutional scholarships, and other critical enrollment activities.

• Transfer credit evaluations take place up to three weeks after you’re accepted. You’ll receive an email notifying you that your evaluation has been completed and is now posted to your DegreeWorks profile.
• For questions on the Transfer Credit Evaluation process, contact the Registrar’s Office at 970.943.7003 or reg_advise@western.edu.
• Official transcripts must be sent directly from the college or university.
• Transferology streamlines understanding how your previous coursework fits into your chosen program at Western. If you don’t find a direct match, reach out to our Transfer Evaluator; your credits are likely to transfer seamlessly.

When you are ready to secure your spot at Western, submit your $200 tuition deposit.

• Pay online through your MyWestern account.
• Check or credit card with the Cashier’s Office at 970.943.3003 or cashier@western.edu.
• Tuition deposits are non-refundable and only necessary for your first semester at Western.

FAFSA – Free Application for Federal Student Aid

Fall 2023 Admits: Beginning October 1, 2022, fill out the Free Application for Federal Student Aid (FAFSA) online. Western’s school code is 001372.

• Priority deadline for the 2023-2024 academic year is March 1, 2023

Spring 2023 Admits: Beginning October 1, 2023, fill out the Free Application for Federal Student Aid (FAFSA) online. Western’s school code is 001372.

• Priority deadline for the 2022-2023 academic year was March 1, 2022

Check the Status of Your Financial Aid and Scholarships

Check the status of your financial aid and scholarships and accept/modify/decline student loans through your MyWestern account. Financial Aid awards will be available beginning:

• Fall 2023 Admits: Mid-March 2023
• Spring 2023 Admits: November 1, 2022

Colorado residents

Register for the College Opportunity Fund (COF) at cof.college-assist.org. After you are approved for COF, authorize the stipend to be applied to your account via MyWestern.

Visit Western’s Financial Aid page for additional resources.

1. After you have paid your Tuition Deposit, you can submit your $250 housing deposit through MyWestern or with the Cashier’s Office at 970.943.3003 or cashier@western.edu.
   • Go to housing.western.edu to fill out your personal profile, including your housing and roommate preferences, and begin matching with potential roommates. If you know who you want to live with, you can choose your own roommate by searching for them.
     • Fall 2023 Admits: Begin Profile creation on March 3, 2023
     • Spring 2023 Admits: Begin Profile creation on November 2, 2022
   • For questions on the housing process, contact the Residence Life office at 970.943.2101 or reslife@western.edu.

More information about Western’s two-year live-on policy can be found here.

If you’d like to file an appeal to Western’s two-year, on-campus housing requirement, click here.

Each incoming transfer student is paired up with an Experienced Peer Initiating Connections (EPIC) Mentor. These are upperclass students who ensure all your university needs are taken care of. Your EPIC Mentor will be helping you through your first year at Western. Take full advantage of their experience & knowledge and use them as a resource for any questions you might have.

• Fall 2023 Admits: EPIC Mentors will begin reaching out March 2023
• Spring 2023 Admits: EPIC Mentors will begin reaching out November 2022

Visit your MyWestern Account to update your gender, pronouns, and/or used name. From the main menu, click on the Personal Information tab. Click on “Update Gender, Pronouns, and/or Used Name” and update accordingly.

ALEKS is the Western math placement exam. You may take the exam up to five times and the cost to take the exam is covered by Western. The link to ALEKS will be in your MyWestern account starting on March 15

• If you have ACT/SAT scores or math transfer credit (AP, IB, concurrent/dual enrollment) you may submit those for placement into math courses.
• For questions on math placement and ALEKS , please contact the Registration & Advising Services at 970.943.7056 or reg_advise@western.edu.

• Colorado law requires all students to show proof of immunity against measles, mumps, and rubella. At a minimum, students must have completed the first MMR immunization before classes begin. Medical and religious exemptions are allowed. Students who plan to reside in on-campus housing may also want to consider receiving the meningococcal vaccine. If you live on-campus, proof of meningococcal vaccine or waiver is required.
• Please submit your immunization records via the housing portal on the western.edu site here. If you have any questions or concerns please contact the Office of Student Affairs at 970.943.2011.
• Registration with Selective Service is a federal law and is required by all males ages 18-25. As a student you must be registered to be eligible for FSA funds.

For questions about these documents, contact the Office of Student Affairs at 970.943.2232 or student.vps@western.edu or the Admissions Office at admissions@western.edu or 970.943.2119.

Western Colorado University
Taylor Hall 301
1 Western Way
Gunnison, CO 81231

New students to Western are required to complete a pre-registration survey. You can access this survey through your MyWestern account. Below are the dates when the survey will be available to students:

• Spring 2023 Admits: Survey available November 7, 2022
• Fall 2023 Admits: Survey available May 1, 2023

For questions on class registration, contact the Registration & Advising Services at 970.943.7056 or reg_advise@western.edu.

Western requires that all incoming students take student wellness education courses before arriving on campus. The courses focus on alcohol education, sexual assault prevention, mental wellbeing & diversity, inclusion and belonging.  You will receive an email in your Western email account at the following times with a link to complete the course.

• Fall 2023 Admits: Emails will be sent early July 2023
• Spring 2023 Admits: Emails will be sent December 2022

For questions, contact the Office of LEAD and Orientation at 970.943.2469 or orientation@western.edu.

The Mountaineer Card is your official University ID. By uploading your photo after you’ve registered for classes, you will be able to receive your ID from your EPIC Mentor during a normally scheduled event at New Student Orientation. Otherwise, you will have to find a limited scheduled time to visit the Mountaineer Card office and have your picture taken and card printed.

After you’ve registered for classes, upload your photo. The login for this webpage is the same as your MyWestern account. Once logged in, choose “Profile” to upload your photo.

For questions, contact the Mountaineer Card office at 970.943.2525, email mountaineercard@western.edu.

• New Student Orientation is required for all new students to Western. This program consists of important information about Western and the Gunnison community. Students will be automatically signed up for Orientation when they are registered for classes and will receive a confirmation email with additional details. Learn more about the program on the New Student Orientation page.
  • Fall 2023 Admits: August 19, 2023
  • Spring 2023 Admits: January 7, 2023
• Western also offers optional Wilderness Based Orientation (WBO) trips before the regular fall Orientation. Registration for WBO begins June 5, 2023. For more information, check out the Wilderness Based Orientation page.

For questions about Orientation, contact the Office of LEAD and Orientation at 970.943.2469 or orientation@western.edu.

If you believe you would benefit from attending traditional first-year student orientation in lieu of transfer student orientation, please contact Sara Phillips at sphillips@western.edu.

If you had less than 24 credit hours* completed at the time you applied, you must request your official high school transcript be sent to Western. To be considered valid, your transcript must come directly from the high school you attended (digitally or by mail) and clearly show the date you graduated and an official signature from the school.

*Dual enrollment, concurrent enrollment, AP/IB credits taken during high school are not counted in this total.

If you have questions, contact admissions@western.edu.

Sign up for the Books-To-Go Program or pick up all your books during your first week of classes at Western’s Bookstore located in the University Center.

For questions on textbooks, contact the Bookstore at 970.943.2156 or bookstore@western.edu.

You will receive a paper billing statement by mail.

• Adding or dropping classes, changing housing or meal plans may affect your account balance. Check your current account balance through your MyWestern Account one business day after making any changes.

Payment is due in full on or before the first day of classes, unless you set up a W-Pay Payment Plan.

For questions on your billing statement, contact the Cashier’s Office at 970.943.3003 or cashier@western.edu.

Incoming transfers will be able to move into their residence hall on:

• Fall 2023 Admits: August 16, 2022 from 9 a.m.-1 p.m.
• Spring 2023 Admits: January 7, 2023 from 9 a.m.-1 p.m.

For questions on moving to campus, contact the Residence Life office at 970.943.2101 or reslife@western.edu.