Admitted Students

Admitted Freshmen Checklist

Admitted Freshmen Checklist

Admitted freshmen for the spring and fall of 2020: Please go through the following checklist as you prepare to come to Western.

  • Visit western.edu/activate to set up your MyWestern account. MyWestern is where you view financial aid information, DegreeWorks, class registration dates and much more.
  • After MyWestern activation, another email will arrive with instructions on setting up your western.edu email address. Your western.edu email is what you should use for official University communication.

Join the Mountaineer Nation 2024 Facebook group to connect with your classmates and gain tips on transitioning to college life. Our new page will be live in October!

Fall 2020 Admits: Beginning October 1, 2019, fill out the Free Application for Federal Student Aid (FAFSA) online. Western’s school code is 001372.

Priority deadline for the 2020-2021 academic year is March 1, 2020

Spring 2020 Admits: Beginning October 1, 2019, fill out the Free Application for Federal Student Aid (FAFSA) online. Western’s school code is 001372.

  • Priority deadline for the 2019-2020 academic year was March 1, 2019

Check the status of your financial aid and scholarships and accept/modify/decline student loans through your MyWestern account. Financial Aid awards will be available beginning:

  • Fall 2020 Admits: Mid-March 2020
  • Spring 2020 Admits: Mid-December 2019

Visit Western’s Financial Aid page for additional resources.

Once you’ve made your decision to attend Western, you may submit your $200 tuition deposit. You will need to submit your deposit before you can register for classes or housing. You can submit your deposit through your MyWestern account. You can also pay your deposit by check or credit card with the Cashier’s Office at 970.943.3003.

  • Note: Tuition deposits are non-refundable and only necessary for your first semester at Western.

Each incoming student is paired up with an Experienced Peer Initiating Connections (EPIC) Mentor. These students are upperclassmen who ensure all your university needs are taken care of. Your EPIC Mentor will be helping you through your first year at Western. Take full advantage of their experience, knowledge and use them as a resource for any questions you might have. Be on the lookout, they will be reaching out to you in the upcoming weeks!

  • Fall 2020 Admits: EPIC Mentors will begin reaching out March 2020
  • Spring 2020 Admits: EPIC Mentors will begin reaching out November 2019

  1. Pay the $200 tuition deposit and $250 housing deposit through your MyWestern account. You can also pay your deposits by check or credit card with the Cashier’s Office at 970.943.3003.
  2. Go to housing.western.edu to fill out your Profile with your preferred living style and roommate interests and begin matching with potential roommates. Or, if you already know who you want to live with, you can choose your own roommate by searching for them.
  • Fall 2020 Admits: Begin Profile creation on March 4, 2020
  • Spring 2020 Admits: Begin Profile creation on November 4, 2019

For questions on the housing process, contact the Residence Life office at 970.943.2101 or reslife@western.edu.

New students to Western are required to fill out a pre-registration survey. Below are the dates when the survey will be available to students:

  • Fall 2020 Admits: Survey available May 1, 2020
  • Spring 2020 Admits: Survey available November 11, 2019

For questions on class registration, contact the Academic Resource Center at 970.943.7056 or arc@western.edu.

AlcoholEdu for College and Sexual Assault Prevention Education are two online prevention education courses from EverFi that all incoming students must take before they arrive on campus. You will receive an email from EverFi at the following times with a link to complete the course.

  • Fall 2020 Admits: Emails will be sent early July 2020
  • Spring 2020 Admits: Emails will be sent December 2019

For questions, contact the Office of LEAD & Orientation at 970.943.2469 or orientation@western.edu.

The Mountaineer Card is your official University ID. By uploading your photo after you’ve registered for classes, you will be able to receive your ID from your EPIC Mentor during a normally scheduled event at New Student Orientation. Otherwise, you will have to find a limited scheduled time to visit the Mountaineer Card office and have your picture taken and card printed.

After you’ve registered for classes, upload your photo. The login for this webpage is the same as your MyWestern. Once logged in, choose “Profile” to upload your photo.

For questions, contact the Mountaineer Card office at 970.943.2525, email mountaineercard@western.edu.

  • New Student Orientation is required for all new students to Western. This program consists of important information about Western and the Gunnison community. Students will be automatically signed up for Orientation when they are registered for classes and will receive a confirmation email with additional details. Learn more about the program on the New Student Orientation page.
  • Fall 2020 Admits: August 12-16, 2020
  • Spring 2020 Admits: January 11, 2020
  • Fall 2020 Parent Orientation will be offered virtually. Visit the Orientation Department page for more information.
  • Western also offers optional Wilderness Based Orientation (WBO) trips before the regular fall Orientation. Registration for WBO begins June 1, 2020. For more information, check out the Wilderness Based Orientation page.

For questions about Orientation, contact the Office of LEAD and Orientation at 970.943.2469 or orientation@western.edu.

  • Colorado law requires all students to show proof of immunity against measles, mumps and rubella (MMR). At a minimum, students must have completed the first MMR immunization before classes begin. Medical and religious exemptions are allowed. Students who plan to reside in on-campus housing may also want to consider receiving the meningococcal vaccine. If you live on campus, proof of meningococcal vaccine or waiver is required.
  • These forms are sent to you in a welcome email after you are registered for classes. You can also find the forms on the Student Affairs page. Forms can be faxed to 970.943.2254, emailed to akelley@western.edu or mailed to the address below with Attn: Student Affairs.

For questions about these documents, contact the Office of Student Affairs at 970.943.2232 or student.vps@western.edu.

  • Submit your final, official high school transcript to the Admissions Office. This transcript must show your graduation date to be considered valid.
  • Arrange to have any AP, IB, CLEP or college-level credit sent to the Admissions Office. College-level courses must be sent via official transcript directly from the college of university.
    • IMPORTANT: Your financial aid will not be dispersed unless the Admissions Office receives your final high school transcript. Please make sure you submit it before your school closes for the summer.

If you have questions about your final transcripts, contact the Admissions Office at 970.943.2119 or admissions@western.edu.

  • You will receive a paper billing statement by mail.
    • Adding or dropping classes, changing housing or meal plans may affect your account balance. Check your current account balance through your MyWestern Account one business day after making any changes.
  • Payment is due in full on or before the first day of classes, unless you set up a W-Pay Payment Plan.

For questions on your billing statement, contact the Cashier’s Office at 970.943.3003 or cashier@western.edu.

  • Incoming freshmen will be able to move into their residence hall on:
    • Fall 2020 Admits: August 12, 2020 from 8 a.m.-5 p.m.
    • Spring 2020 Admits: January 11, 2020 from 9 a.m.-1 p.m.

For questions on moving to campus, contact the Residence Life office at 970.943.2101 or reslife@western.edu.