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10:00 am – 5:00 pm – Denver, Colorado
Leadership
Board of Trustees
Driving excellence and growth at Western Colorado University.
The Board of Trustees makes policy and provides oversight for the institution’s operations. It consists of 11 members, nine of whom are appointed by the governor. These nine serve four-year terms, and at least two live in Gunnison County. The other two are elected by university faculty and students, who each elect one non-voting representative to serve on the board.
Meet the Board
James C. Pribyl
Board Chair
Re-Appointed January 2023 – Term expires December 2026. James C Pribyl provides public policy management services specializing in natural resource and communications issues. During his…
Kara Buckley
Vice Chair
Appointed December 2021 | Term Expires December 2025. Kara Buckley, a full-time resident of Crested Butte, has spent three decades in education, as a high…
Cecil Gutierrez
Board Member
Appointed December 2021 | Term Expires December 2025. Cecil Gutierrez is the former mayor of Loveland (2009-2017). He is a U.S. Army veteran, with service…
Chelsea Carver
Board Member
Appointed January 2025 | Term Expires December 2028. As Chief Strategy & Development Officer for Mile High United Way, Chelsea oversees both the strategic priorities…
Millie Hamner
Board Member
Re-Appointed December 2023 | Term Expires December 2027. Dr. Millie Hamner is a Summit County resident. She is currently the Senior Policy Director of the…
Richard Todd
Board Member
Re-Appointed Dec 2021 | Term Expires December 2025. Richard Todd graduated from Western with a BA in Business Finance in 1983. Todd is CEO and…
Alvina Vasquez
Board Member
Re-appointed January 2025 | Term Expires December 2028. Alvina Vasquez is a communications professional and the founder and president of Power Map Ltd., a public…
Dave Wiens
Board Member
Appointed January 2023 | Term expires December 2026. Dave Wiens is a resident of Gunnison, who currently serves as the Executive Director of the International…
Jazz (Jasmine) Tanner
SGA President
Appointed July 2024 | Term expires June 2025. Jazz (Jasmine) Tanner is currently a fourth-year student studying Politics and Government with a minor in Economics…
Schedule
2025
2024
2023
2022
February 6, 2025
March 27, 2025
10:00 am – 5:00 pm – Western Colorado University
May 9-10 2025
(Graduation)
May 9 10:00 am – 3:00 pm – Western Colorado University
May 10 10:00 am – 1:00 pm – Western Colorado University
June 26-27, 2025
(Retreat)
June 26 9:00am – 3:00 pm – Crested Butte, Colorado
June 27 9:00 am – 1:00 pm – Crested Butte, Colorado
February 8, 2024
10:00 a.m. – 5:00 p.m. – Denver, CO
March 21, 2024
10:00 a.m. – 5:00 p.m. – Western Colorado University
May 3, 2024
10:00 a.m. – 3:00 p.m. – Western Colorado University
May 4, 2023
10:00 a.m. – 1:00 p.m. – Western Colorado University
June 27-28, 2024
(Retreat)
June 27 10:00 am – 5:00 pm – Crested Butte, Colorado
June 28 8:00 am – 2:00 pm – Crested Butte, Colorado
September 19-20, 2024
(Homecoming)
September 19 10:00 am – 5:00 pm – Western Colorado University
September 20 8:00 am – 10:00 am – Western Colorado University
December 5, 2024
10:00 am – 5:00 pm – Western Colorado University
February 2, 2023
10:00 a.m. – 5:00 p.m. Denver, Colorado
March 23, 2023
10:00 a.m. – 5:00 p.m. Western Colorado University
May 5, 2023
10:00 a.m. – 3:00 p.m. Western Colorado University
May 6, 2023
10:00 a.m. – 1:00 p.m. Western Colorado University
September 28, 2023
10:00 a.m. – 5:00 p.m. Western Colorado University
September 29, 2023
10:00 a.m. – 5:00 p.m. Western Colorado University
December 7, 2023
10:00 a.m. – 5:00 p.m. Western Colorado University
February 3, 2022
9 a.m. – 4 p.m., Zoom
March 24, 2022
9 a.m. – 4 p.m., Zoom
May 6, 2022
9 a.m. – 4 p.m., Zoom
May 7, 2022
9 a.m. – 4 p.m., Zoom
July 14, 2022
12:00 p.m.– 5:00 p.m.
July 15, 2022
8:00 a.m. – 2:00 p.m. TBD
October 6, 2022
10:00 a.m. – 5:00 p.m. Western Colorado University
October 7, 2022
8:00 a.m. – 10:00 a.m. Western Colorado University
12:00-2:00pm – Joint BOT/FBOD Luncheon Meeting (Topic: Supporting the Strategic Plan through the Elevate Western Campaign) – Aspinall-Wilson Center Lobby/Meeting Rooms
December 8, 2022
10:00 a.m. – 5:00 p.m. Western Colorado University
Meetings, Agendas, and Minutes
2025
2024
2023
June 27, 2025
Proposed Meeting Agenda
Board Business Session
June 27, 2025
9:00 a.m. – 1:00 p.m.
Crested Butte Center for the Arts
King Community Room
9:00 I. Call to Order
9:05 II. Attendance
9:10 III. Approval of the Agenda
9:15 IV. A Time for Learning and Reflection
Led by Kristin Hultquist (CEO, HCM Strategists) and Demi Michelau (President, Western Interstate
Commission on Higher Education), we will explore current trends, challenges, and opportunities in
higher education. The session aims to identify key issues such as demographic shifts, enrollment
patterns, financial constraints, and political dynamics, and brainstorm actionable strategies to address them. The discussion will focus on how the Board can support the university in navigating these challenges, enhancing student success, forming industry partnerships, integrating technological advancements, and strengthening community relationships to build a resilient institution.
12:00 V. Lunch
1:00 VI. Adjourn
June 26, 2025
Proposed Meeting Agenda
Board Business Session
June 26, 2025
9:00 a.m. – 3:00 p.m.
Crested Butte Center for the Arts
King Community Room
9:00 I. Call to Order
9:05 II. Attendance
9:10 III. Approval of the Agenda
9:15 IV. Approval of Minutes for the Board of Trustees meeting of May 9, 2025
9:25 V. Review of Action Items from the Board of Trustees meeting of May 9, 2025
9:35 VI. Executive Session
Description: To receive legal advice under C.R.S. 24-6-402(3)(a)(II), to consider
employment negotiations under C.R.S. 24-6-402(3)(a)(V), and to consider personnel
matters under C.R.S. 24-6-402(3)(b)(1).
10:15 VII. Action Items
- Presidential Contract (hand carry)
- Updates to the Trustee Policy Manual related to Presidential Performance
- Personnel Action and Information Items
10:45 VIII. Discussion Topics
- School of the Arts
- Compensation Plan Overview
11:45 Lunch
12:30 VIII. Discussion Topics (continued)
- Undergraduate Enrollment Report
- Elevate Western Campaign and Advancement Update
- Housing Project Update
- Attorney General’s Office Training (hand carry)
1:40 IX. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Athletic Director
- Attorney General/Legal Report
2:35 X. Public Comment
2:40 XI. Set Next Meeting’s Agenda: June 26 and 27, 2025
2:50 XII. Other Business
- Logistics for Thursday evening and Friday
- Passing of the Gavel
3:00 XIII. Adjournment
May 9, 2025
Proposed Meeting Agenda
May 9, 2025
9:00 a.m. – 3:00 p.m.
University Center, Western Colorado University
9:00 I. Call to Order
9:05 II. Attendance
9:10 III. Approval of the Agenda
9:15 IV. Approval of Minutes for the Board of Trustees meeting of March 27, 2025
9:25 V. Review of Action Items from the Board of Trustees meeting of March 27, 2025
9:30 VI. Action Items
- Personnel Action and Information Items
- FY2025-26 Current Fund Budgets
- FY2026-27 Capital and Controlled Maintenance Requests
- Election of Officers for 2025-26: Chair, Vice Chair, Secretary, and Treasurer
10:30 VII. Executive Session
Description: To receive legal advice under C.R.S. 24-6-402(3)(a)(II), to consider
employment negotiations under C.R.S. 24-6-402(3)(a)(V), and to consider personnel
matters under C.R.S. 24-6-402(3)(b)(1).
VIII. Action Items
- President’s Contract Renewal (hand-carry)
11:30 VIII. Discussion Topics
- Enrollment Report
11:50 Lunch with newly tenured and emeritus faculty
1:00 VIII. Discussion Topics cont.
- Elevate Western Campaign and Advancement Update
1:20 IX. Written reports
- Campus Updates
1:25 X. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Athletic Director
- Attorney General/Legal Report
- Legislative Report
2:35 XI. Public Comment
2:45 XII. Set Next Meeting’s Agenda: June 26 and 27, 2025
2:50 XIII. Other Business
3:00 XIV. Adjournment
March 27, 2025
Proposed Meeting Agenda
March 27, 2025
8:00 a.m. – 12:00 p.m.
Zoom link: https://western.zoom.us/j/93932259745
Meeting Minutes
8:00 I. Call to Order
8:05 II. Attendance
8:10 III. Approval of the Agenda
8:15 IV. Approval of Minutes for the Board of Trustees meeting of February 6, 2025 and the Special Meeting of March 14, 2025
8:25 V. Review of Action Items from BOT Meeting of February 6, 2025 and the Special Meeting of March 14, 2025
8:35 VI. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
9:00 VII. Executive Session
- Description: To consider legal advice and personnel matters in accordance with § 24-6-402(3)(a)(II) and §24-6-402(3)(b)(I), C.R.S.
9:30 Break
9:40 VIII. Action Items
- Faculty and Staff Housing: Bond Financing
- Personnel Action and Information Items
- Western Watershed GE Program
11:00 IX. Discussion topics
- Enrollment Report
- Elevate Western Campaign and Advancement Update
11:30 X. Written reports
- Financial and Capital Construction Report
- Campus Updates
11:45 XI. Set Next Meeting Agenda: May 9, 2025
11:50 XII. Public Comment
11:55 XIII. Other Business
12:00 XIV. Adjournment
March 14, 2025
Special Meeting Proposed Agenda
March 14, 2025
9:00 a.m. – 10:00 a.m.
Zoom link: https://western.zoom.us/j/97696380911
Meeting Minutes
I. Call to Order
II. Attendance
III. Approval of the Agenda
IV. Action Item
- FY2025-26 Tuition, Fees, Room and Board Rates
V. Discussion
- Long Term Housing Update: Bond Financing Overview
- Vice President of Advancement / Executive Director of the WCU Foundation
VI. Adjournment
February 6, 2025
Western Colorado University Board of Trustees (BOT)
Proposed Meeting Agenda
February 6, 2025
10:00 a.m. – 4:30 p.m..
The Sonesta Downtown, Denver
Meeting Minutes
10:00 I. Call to Order
10:05 II. Attendance: Oath of Trusteeship—Trustee Carver and Trustee Vasquez
10:10 III. Approval of the Agenda
10:15 IV. Approval of Minutes for the December 5, 2024 Board of Trustees Meeting and the January 2, 2025 Special Meeting
10:25 V. Review of Action Items from BOT Meeting of December 5, 2024, and the January 2, 2025 Special Meeting
10:30 VI. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Attorney General/Legal Report
- Legislative Report
- Athletic Director
11:30 VII. Action Items
- Personnel Action and Information Items
- FY2025-26 Board of Trustees Meeting Schedule and Administrative Calendar
- FY2024-25 Current Fund Budget Amendments (hand-carry)
- 2024 Affirmative Action Plan
12:15 Lunch with Former Trustee Szczurek
1:00 VII. Action Items Continued
- Proposed Curriculum Changes for 2025-2026
- Update to Information Security Policies
- Updates to Title IX Policies
1:45 VIII. Discussion Topics
- Elevate Western Campaign and Advancement Update
- FY2023-24 Financial and Compliance Audit
- Long Term Housing Update: Bond Financing Overview
2:50 Break
3:05 VIII. Discussion Topics Cont.
- FY2025-26 Tuition, Fees, Room and Board Rates and Initial Budget Assumptions
- Enrollment Report
- Board of Trustees- Individual Action Plan Updates
- Economic Impact Study
4:15 IX. Set Next Meeting Agenda: March 27, 2025
4:20 X. Other Business
4:25 XI. Public Comment
4:30 XII. Adjournment
January 2, 2025
Western Colorado University Board of Trustees (BOT)
Special Meeting Proposed Agenda
January 2, 2025
3:30 p.m. – 4:30 p.m.
Zoom link https://western.zoom.us/j/98823514514
Meeting Minutes
I. Call to Order
II. Attendance
- Welcome to Trustee Carver
III. Approval of the Agenda
IV. Presentation
- Undergraduate Recruitment and Enrollment Process and Strategies
V. Adjournment
February 8, 2024
Western Colorado University Board of Trustees (BOT)
Proposed Meeting Agenda
February 8, 2024
10:00 a.m. – 5:00 p.m.
The Oxford Hotel, Denver, Colorado
Meeting Minutes
10:00 I. Call to Order
10:05 II. Attendance
10:10 III. Approval of the Agenda
10:15 IV. Approval of Minutes for the December 7, 2023 Board of Trustees Meeting
10:25 V. Review of Action Items from BOT Meeting of December 7, 2023
10:30 VI. Discussion Topics
- Elevate Western Campaign and Advancement Update
- 2023-2028 Strategic Plan: Metrics and Targets
11:30 VII. Action Items
- FY2024-25 Tuition, Fees, Room and Board Rates and Initial Budget Assumptions
- Proposed Curriculum Changes for 2024-25
12:30 Lunch
1:30 VII. Action Items (Cont.)
- Personnel Action and Information Items
- FY2024-25 Board of Trustees Meeting Schedule and Administrative Calendar
- Lease Agreement: 120 N. Iowa Street, Gunnison, CO
2:30 VIII. Oral Reports
- A. President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Attorney General/Legal Report
- Legislative Report
- Athletic Director
3:30 IX. Public Comment
3:35 Break
3:45 X. Written Reports
- Enrollment Report – Undergraduate Admissions
- Financial and Capital Construction Report
- Campus Updates
3:50 XI. Set Next Meeting Agenda: March 21, 2024
3:55 XII. Other Business
4:00 XIII. Executive Session
- Description: To consider matters required to be kept confidential by federal or state law in accordance with §24-6-402(3)(a)(III),C.R.S., to consider details of specialized security arrangements or investigations in accordance with §24-6-402(3)(a)(IV), C.R.S., and/or to receive legal advice in accordance with § 24-6-402(3)(a)(II), C.R.S.
5:00 XIV. Adjournment
March 21, 2024
March 21, 2024
10:00 a.m. – 4:00 p.m.
University Center, Western Colorado University
Meeting Minutes
10:00 I. Call to Order
10:05 II. Attendance
10:10 III. Approval of the Agenda
10:15 IV. Approval of Minutes for the Board of Trustees meeting of February 8, 2024
10:25 V. Review of Action Items from BOT Meeting of February 8, 2024
10:35 VI. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Athletic Director
- Attorney General/Legal Report
- Legislative Report
11:25 VII. Public Comment
11:30 VIII. Executive Session
- Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I)
12:00 IX. Action Items
- Personnel Action and Information Items
12:15 Lunch with ALP Students
1:00 IX. Action Items (Cont.)
- Revised FY2024-25 Board of Trustees Meeting Schedule
- Trustee Policy Manual and Handbook for Professional Personnel: Revisions Regarding Personnel Policies
- Proposed Curriculum Change: Sport Management Certificate
- FY2023-24 Reserve Spending
1:55 X. Discussion Topics
- FY2022-23 Financial and Compliance Audit
- Housing Update
- Academic Program Innovation
- Trustee Policy Manual Revisions: Chapter 5, Academic Affairs
3:30 XI. Written Reports
- Elevate Western Campaign Update
- Enrollment Report-Undergraduate Admissions
3:45 XII. Set Next Meetings Agenda: May 3, 2024
3:50 XIII. Other Business
4:00 Adjournment
May 3, 2024
May 3, 2024
9:00 a.m. – 3:00 p.m.
University Center, Western Colorado University
Meeting Minutes
9:00 I. Call to Order
9:05 II. Attendance
9:10 III. Approval of the Agenda
9:15 IV. Approval of Minutes for the Board of Trustees meeting of March 21, 2024
9:25 V. Review of Action Items from BOT Meeting of March 21, 2024
9:30 VI. Action Items
- Personnel Action and Information Items
- FY2024-25 Current Fund Budgets
- FY2025-26 Capital and Controlled Maintenance Requests
- Trustee Policy Manual Revisions: Chapter 5
- Resolution of Appreciation- Hand Carry
- Election of Officers for 2024-25: Chair, Vice Chair, Secretary, and Treasurer
11:10 VII. Discussion Topics
- Alternative Funding Sources and Unique Programs
- Enrollment Report
12:10 Lunch with newly tenured and emeritus faculty
1:00 VII. Discussion Topics (Cont.)
- Elevate Western Campaign and Advancement Update
1:20 VIII. Written Reports
- Campus Updates
1:25 IX. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Athletic Director
- Attorney General/Legal Report
- Legislative Report
2:35 X. Public Comment
2:40 XI. Set Next Meeting’s Agenda: June 27-28, 2024
2:55 XII. Other Business
3:00 XIII. Adjournment
June 27, 2024
Proposed Agenda
Board Business Session
June 27, 2024
9:00am – 3:00pm
Crested Butte Community School Library
Meeting Minutes
9:00 I. Call to Order
905: II. Attendance
9:10 III. Approval of the Agenda
9:15 IV. Approval of Minutes for the Board of Trustees meeting of May 3, 2024
9:25 V. Review of Action Items from BOT Meeting of May 3, 2024
9:35 VI. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Athletic Director
- Legislative Report
10:40 VII. Public Comment
10:45 VIII. Action Items
- Personnel Action and Information Items
- Proposed Revisions to the Handbook for Professional Personnel
- Delegation of Authority to President to Approve Interim Policy Updates to the Trustee Policy Manual
- Resolution of Appreciation for State Funding Increase
11:45 Lunch and Presentation of Resolution
12:15 IX. Discussion Topics
- Attorney General’s Office Training (hand carry)
- Enrollment Report (hand carry)
- Elevate Western Campaign Update
- Foundation/University MOU Annual Review
- Housing (hand carry)
2:30 X. Written Reports
- Financial and Capital Construction Report
2:40 XI. Set Next Meeting’s Agenda: September 20, 2024 (Homecoming)
2:50 XII. Other Business
- Logistics for Thursday evening and Friday
3:00 XIII. Adjournment
June 28, 2024
Proposed Agenda
Board Seminar
June 28, 2024
9:00am – 2:00pm
Crested Butte Community School Library
Meeting Minutes
9:00 I. Call to Order
9:05 II. Attendance
9:10 III. Approval of the Agenda
9:15 IV. Discussion Topics (Working Lunch)
- Development of Board Members Individual Action Plan for Implementation of Western’s 2023-2028 Strategic Plan
- Overview of Board of Trustee Roles and Responsibilities per State Statute and Trustee Policy Manual
- 2023-2028 Strategic Plan Review
- Facilitated Workshop for Creating Individual Board Member Action Plans
1:00 V. Adjournment
September 10, 2024
Proposed Meeting Agenda
September 10, 2024
9:00-9:30 a.m.
Meeting Minutes
I. Call to Order
II. Roll Call/Attendance
III. Approval of the Agenda
IV. Action Item
- Gift Acceptance and Naming: Mountaineer Bowl Field
V. Adjournment
September 19, 2024
Proposed Meeting Agenda
September 19, 2024
10:00 a.m. – 3:00 p.m.
University Center, Western Colorado University
Meeting Minutes
10:00 I. Call to Order
10:05 II. Attendance
10:10 III. Approval of the Agenda
10:15 IV. Approval of Minutes for the Board of Trustees Meetings of June 27-28, 2024 and the September 10, 2024 meeting
10:20 V. Review of Action Items from prior BOT Meetings
10:25 VI. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Athletic Director
- Attorney General/Legal Report
- Legislative Report- Special Session
11:15 VII. Action Items
- Personnel Information and Action Item
- Roll Call Vote on Support for W.A. “Tex” Moncrief, Jr. Petroleum Geology Program per Rady Agreement
- Updates to the Trustee Policy Manual
- Campus Free Expression Policy
12:00 Lunch with SGA Leadership
12:45 VIII. Discussion Topics
- Career Services Presentation
- Board of Trustee Job Description and Individual Action Plans
- Student Enrollment Report
- Elevate Western Campaign and Advancement Updates
- Long Term Housing Update
2:35 IX.Written Reports
- Financial and Capital Construction Report
- Campus Updates
2:45 X. Set Next Meeting Agenda: December 5, 2024
2:50 XI. Other Business
2:55 XII. Public Comment
3:00 XIII. Adjournment
December 5, 2024
Proposed Meeting Agenda
December 5, 2024
9:00 a.m. – 4:00 p.m.
University Center, Western Colorado University
Meeting Minutes
9:00 I. Call to Order
9:05: II. Attendance
9:10 III. Approval of the Agenda
9:15 IV. Approval of Minutes for the September 19, 2024 Board of Trustees Meetings
9:20 V. Review of Action Items from BOT Meeting of September 19, 2024
9:30 VI. Oral Reports (3 min report; 2 min Q&A)
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Attorney General/Legal Report
- Athletic Director
- Legislative Report
10:30 VII. Action Items
- Personnel Action and Information Items
- 2024 Affirmative Action Plan and Progress Report on 2023-2025 Program for
Affirmative Action Strategies
11:00 VIII. Discussion Topics
- 2023-2028 Strategic Plan Update
- Board of Trustees Job Description and Individual Action Plan Updates
- Draft 2025-2026 Board of Trustee Meeting Schedule and Administrative Calendar
12:00 Lunch with WCU Drum Line
12:45 VIII. Discussion Topics Continued
- Housing Update
- Elevate Western Campaign and Advancement Update
- Enrollment Report
- Financial and Capital Construction Report
- Legislative Agenda
2:10 IX. Written reports
- Department of Higher Education Budget Request
- Campus Updates
2:20 X. Executive Session
Description: To consider legal advice and personnel matters in accordance with § 24-6-
402(3)(a)(II) and §24-6-402(3)(b)(I), C.R.S.
3:40 XI. Action Items
- Updates to the Trustee Policy Manual: Section 3.4 – Policy Prohibiting Violence and
Weapons
3:45 XII. Set Next Meeting Agenda: February 6, 2025
3:50 XIII. Other Business
3:55 XIV. Public Comment
4:00 XV. Adjournment
January 13, 2023 (Ad Hoc Committee on Policy)
Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
January 13, 2023
2-3:30 p.m.
Virtual Meeting via Zoom. To join, click HERE.
Meeting Minutes
I. Call to Order
II. Attendance
III. Additions to Agenda, if any, and Approval of the Agenda
IV. Approve Minutes from 11/2022 Policy meeting
V. Discuss Trustee roles / behaviors in TPM
VI. Other Business – Other Policy Committee Suggestions and Discussion
VII. Thanks and Adjournment
February 1, 2023
Western Colorado University Board of Trustees
February 1, 2023
6:00 p.m.
Dinner – The Urban Farmer
February 2, 2023
Western Colorado University Board of Trustees
February 2, 2023
8:15 a.m.
Breakfast – Colorado State Capitol Building
February 2, 2023
Western Colorado University Board of Trustees
February 2, 2023
10:00 a.m. – 5:00 p.m.
The Oxford Hotel, Denver, Colorado
Meeting Minutes
10:00 I. Call to Order
10:05 II. Attendance
10:10 III. Approval of the Agenda
10:15 IV. Approval of Minutes for the December 8, 2022 Board of Trustees Meeting
10:25 V. Review of Action Items from BOT Meeting of December 8, 2022
10:40 VI. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Foundation Executive Director
- Attorney General/Legal Report
- Legislative Report
11:20 VII. Public Comment
11:30 VIII. Action Items
- Sabbatical Proposals and Report
- FY2023-24 Board of Trustees Meeting Schedule
- Proposed Curriculum Changes for 2023-24
12:00 – Lunch
1:00 VIII. Action Items (Cont.)
- Ad Hoc Committee on Policy
- FY2023-24 Tuition, Fees, Room and Board Rates (Hand Carry)
1:45 IX. Discussion Topics
- Budget Overview and FY2023-24 Initial Budget Assumptions
- FY2021-22 Financial and Compliance Audit
- Housing Update
- Elevate Western Campaign Update
3:00 X. Written Reports
- Enrollment Report
- Financial and Capital Construction Report
- Campus Updates
3:30 XI. Set Next Meeting Agenda: March 23, 2023
3:40 XII. Other Business
3:45 XIII. Executive Session
- Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S. and to receive legal advice in accordance with §24-6-402(3)(a)(II), C.R.S.
5:00 XIV. Adjournment
March 14, 2023 (Ad Hoc Committee on Policy)
Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
March 14, 2023, 12:00-1:30 p.m.
Virtual Meeting via Zoom. To join, click HERE
Meeting Minutes
I. Call to Order
II. Attendance
III. Additions to Agenda, if any, and Approval of the Agenda
IV. Approve Minutes from 1/13/2023 Policy meeting
V. Discuss Conflict of Interest, Confidentiality, Code of Ethics, and DEI in TPM
VI. Other Business – Other Policy Committee Suggestions and Discussion
VII. Thanks and Adjournment
March 23, 2023
Western Colorado University Board of Trustees
March 23, 2023
10:00 a.m. – 4:00 p.m.
University Center, Western Colorado University
Meeting Minutes
10:00 I. Call to Order
10:05 II. Attendance
10:10 III. Approval of the Agenda
10:15 IV. Approval of Minutes for the Board of Trustees meeting of February 2, 2023
10:25 V. Review of Action Items from BOT Meeting of February 2, 2023
10:35 VI. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Foundation Executive Director
- Athletic Director
- Attorney General/Legal Report
- Legislative Report
11:25 VII. Public Comment
11:30 VIII. Executive Session
-
Description: To consider personnel matters in accordance with §24-6- 402(3)(b)(I), C.R.S. and to receive legal advice in accordance with § 24-6- 402(3)(a)(II), C.R.S.
12:15 Lunch (SAAC)
1:00 IX. Action Items
-
Personnel Action and Information Items
-
Master Lease Agreement for Faculty/Staff Housing – Hand Carry
- Ad Hoc Committee on Policy
1:45 X. Discussion Topics
- Colorado Trustee Network Overview
-
2023-2028 Strategic Plan Draft
- Weapons Policy and Campus Safety Update
- Elevate Western Campaign Update
-
FY2023-24 Draft Current Fund Budgets – Hand Carry
3:30 XI. Written Reports
- Enrollment Report
- Campus Updates
3:45 XII. Set Next Meeting’s Agenda: May 5, 2023
3:50 XIII. Other Business
4:00 XIV. Adjournment
April 21, 2023 (Special)
Western Colorado University Board of Trustees (BOT)
Proposed Special Meeting Agenda
April 21, 2023
8-9:00 a.m.
Virtual Meeting via Zoom. To join, click HERE
Meeting Minutes
I. Call to Order
II. Attendance
III. Approval of the Agenda
IV. Action Item
- Multi-Unit Lease Agreement
V. Adjournment
April 21, 2023 (Ad Hoc Committee on Policy)
Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
April 21, 2023, 9-10:30 a.m.
Virtual Meeting via Zoom. To join, click HERE
Meeting Minutes
I. Call to Order
II. Attendance
III. Additions to Agenda, if any, and Approval of the Agenda
IV. Approve Minutes from 3-14-2023 Policy meeting
V. Discuss TPM topics
- Section 3.3 of TPM — Clarify if BOT approval is needed
- Section 5.2 of TPM — Degree and Sub-major Programs. Add a 1.12 section explaining the market need, expected enrollment, competition, and other factors to build a business case for this program.
- Section 1.3, ARTICLE IV — Committees — Discuss the need for any Standing Committees including Audit Committee
- Chapter 1: discuss Board and Individual Trustee Evaluations
- Chapter 1: discuss Board on-boarding
- Review Section 2.0 of the TPM and the online DEI statements
- Meeting Efficiency — discuss sample board meeting agenda Appendix B, timing of reports, and other suggestions
VI. Other Business — Other Policy Committee Suggestions and Discussion
Other business?
And items to be taken up by Policy Committee when appropriate:
- consider intellectual property policies in Section 5 in line with faculty recommendations
- consider additional updates from Academic Affairs to Section 3.0 and others
- consider / review changes suggested by faculty to the Handbook for Professional Personnel
- consider changes to TPM relevant to Title IX, once federal changes are approved
- other matters assigned to the committee from the Chair and recommendations from the Policy committee members
VII. Scheduling Next Policy Committee meeting
VIII. Thanks and Adjournment
May 5, 2023
Proposed Meeting Agenda
May 5, 2023
9:00 a.m. – 4:00 p.m.
University Center, Western Colorado University
Meeting Minutes
9:00 I. Call to Order
9:05 II. Attendance
9:10 III. Approval of the Agenda
9:15 IV. Approval of Minutes for the Board of Trustees meeting of March 23, 2023 and April 21, 2023
9:25 V. Review of Action Items from BOT Meeting of March 23, 2023
9:35 VI. Discussion Topics
- 2023-2028 Strategic Plan Update 1 hour
- 2023-2028 Strategic Plan Update 1 hour
- Updates to Trustee Policy Manual Section 3.2 and The Handbook for Professional Personnel Section 2.03 regarding employee contracts 15 minutes
11:20 VII. Action Items
- Personnel Action and Information Items 10 minutes
- FY2023-24 Current Fund Budgets 20 minutes
- FY2024-25 Capital, IT, and Controlled Maintenance Requests 20 minutes
- Affirmative Action Program 20 minutes
12:30 Lunch with newly tenured and emeritus faculty
1:15 VIII. Action Items (continued)
- Ad Hoc Committee on Policy 15 minutes
- Curriculum Approval: Bachelor of Science in Psychology 10 minutes
- Election of Officers for 2023-24: Chair, Vice Chair, Secretary, and Treasurer 10 minutes
1:50 X. Written Reports
- Enrollment Report 10 minutes
- Emergency Response Protocols and Planning 10 minutes
- Elevate Western Campaign Update 10 minutes
- Campus Updates 5 minutes
2:25 XI. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Foundation Executive Director
- Athletic Director
- Attorney General/Legal Report
- Legislative Report
3:30 XII. Public Comment
3:40 XIII. Set Next Meeting’s Agenda: Board Retreat June 22-23, 2023
3:50 XIV. Other Business
4:00 XV. Adjournment
May 16, 2023 (Ad Hoc Committee on Policy)
Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
Agenda
May 16, 2023
2:00–3:30 p.m. MTN
Virtual Meeting via Zoom. To join, click HERE
Meeting Minutes
I. Call to Order
II. Attendance
III. Additions to Agenda, if any, and Approval of the Agenda
IV. Approve Minutes from 4/21/2023 Policy meeting
V. Continued Discussion of Topics from Last Meeting
- Committees, Board evaluation, Board evaluation. While some discussion has taken place, further exploration is needed before the Policy Committee can make a recommendation about committees, board evaluations, board on-boarding, etc. Theresa has talked to a Adams State University trustee and reviewed AGB materials. Natalie will further review inputs from other AGs. Other Policy committee members may also review materials and bring in their thoughts to the next Policy meeting.
- Board member skills
- Board member indemnification
- Directors and Officers Insurance
VI. Other Business – Other Policy Committee Suggestions and Discussion
Review outstanding action items from2023 Policy Committee work plan and determine approach / timeline to finishing our work.
The WCU Policy Committee established its 2023 work plan in January 2023:
- Explore a possible trustee Conflict of Interest (COI) statement
- Explore a possible trustee non-disclosure (NDA) statement
- Review/Update Section 2 of the TPM and ensure it is consistent with DEI statements (and make sure those DEI statements on the website are updated)
- Consider intellectual property policies and other items in Section 5 in line with faculty recommendations
- Consider additional updates from Academic Affairs to Section 3.0 and others
- Consider / review changes suggested by faculty to the Handbook for Professional Personnel
- Consider changes to TPM relevant to Title IX, once federal changes are approved
- Other matters assigned to the committee from the Chair and recommendations from the Policy Committee members
VII. Set Next Meeting
VIII. Thanks and Adjournment
June 7, 2023 (Ad Hoc Committee on Policy)
Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Policy
Agenda
June 7, 2023
1:00-2:00pm MTN
Virtual Meeting via Zoom. To join, click HERE
Meeting Minutes
I. Call to Order
II. Attendance
III.Additions to Agenda, if any, and Approval of the Agenda
IV. Approve Minutes from 5/16/2023 Policy meeting
V. Continued Discussion of Topics from Last Meeting
VI. Other Business — Other Policy Committee Suggestions and Discussion
VII. Set Next Meeting
VIII. Thanks and Adjournment
June 22, 2023
Proposed Agenda
Business Session
June 22, 2023
10:00 a.m. – 3:30 p.m.
Crested Butte Community School Library
Meeting Minutes
10:00 – I. Call to Order
10:05 – II. Attendance
10:10 – III. Approval of the Agenda
10:15 – IV. Approval of Minutes for the Board of Trustees meeting of May 5, 2023
10:25 – V. Review of Action Items from BOT Meeting of May 5, 2023
10:35 – VI. Action Items
- Personnel Action and Information Items 10 minutes
- 2023-2028 Strategic Plan 1 hour
- WCU/WCU Foundation MOU and Staffing Update (hand carry) 45 minutes
- Ad Hoc Committee on Policy 10 minutes
12:30 – Lunch
1:00 – VII. Discussion Topics
- Elevate Western Campaign Update and Public Launch 30 minutes
- Attorney General’s Office Training (hand carry) 30 minutes
2:00 – VIII. Written Reports
- Enrollment Report 15 minutes
2:15 – IX. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Athletic Director
- Attorney General/Legal Report
3:15 – X. Public Comment
3:20 – XI. Set Next Meeting’s Agenda: September 28-29, 2023
3:25 – XII. Other Business
- Logistics for Martens property tour, Friday June 23rd
3:30 – XIII. Adjournment
September 28, 2023
Proposed Meeting Agenda
September 28, 2023
9:00am – 4:00pm
University Center, Western Colorado University
9:00 I. Call to Order
II. Attendance
III. Approval of the Agenda
IV. Approval of Minutes for the Board of Trustees Meetings of June 22-23, 2023
V. Review of Action Items from BOT Meetings of June 22-23, 2023
9:15 VI. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Administrative Leadership Council Chair
- Athletic Director
- Attorney General
- Dean of Students
10:00 VII. Action Items
- Personnel Information and Action Item (10 minutes)
- Roll Call Vote on Support for W.A. “Tex” Moncrief, Jr. Petroleum Geology Program per Rady Agreement (20 minutes)
10:30 VIII. Discussion Topics
- 2023-2028 Strategic Plan: Implementation Planning – hand carry (60 minutes)
11:45 Lunch with SGA Leadership
12:30 IX. Discussion Topics contd.
- Student Enrollment Update and Admissions Overview (40 minutes)
- Elevate Western Campaign and Advancement Updates (30 minutes)
- DEIJ+ Educational Session (25 minutes)
2:05 Break
2:15 X. State Demographer Presentation (50 minutes)
3:05 XI. Discussion Topics contd.
- Strategic Resource Allocation Implementation Update (15 minutes)
3:20 XII. Written Reports
- Campus Updates
3:25 XIII. Executive Session (30 minutes)
- Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I).
3:55 XIV. Set Next Meeting’s Agenda: December 7, 2023
- End of Year Celebration: December 8, 2023
XV. Other Business
XVI. Public Comment
4:00 XVII. Adjournment
November 28, 2023 (Special Meeting)
Special Board of Trustees Proposed Meeting Agenda
November 28, 2023
4:00pm-5:00pm
Remote Meeting Link
Meeting Minutes
4:00 I. Call to Order
II. Attendance
III. Approval of the Agenda
IV. Action Item: FY2023-24 Education and General Fund Budget Adjustment
4:10 V. Adjournment
December 7, 2023
Proposed Meeting Agenda
December 7, 2023
10:00 a.m. – 4:00 p.m.
Zoom Link: https://western.zoom.us/j/99365398375
Meeting Minutes
10:00 I. Call to Order
10:05 II. Attendance
10:10 III. Approval of the Agenda
10:20 IV. Approval of Minutes for the September 28, 2023 and November 28, 2023 Board of Trustees Meetings
10:30 V. Review of Action Items from BOT Meeting of September 28, 2023
10:40 VI. Oral Reports
- President
- Board Chair
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Administrative Leadership Council Chair
- Attorney General/Legal Report
- Legislative Report
- Athletic Director
11:25 VII. Public Comment
11:30 VIII. Action Items
- Personnel Action and Information Items
- Trustee Policy Manual: Posthumous Degrees
- Colorado Re-Engaged (CORE) Initiative
12:30 Lunch Break
1:00 VIII. Action Items (cont.)
- 2023 Affirmative Action Plan and 2023-2025 Program for Affirmative Action Strategies
- Multi-Unit Lease Agreement- Phase II
1:45 IX. Discussion Topics
- Cybersecurity Briefing
- 2023-2028 Strategic Plan: Metrics and Targets
- Enrollment Report
2:45 Break
3:00 IX. Discussion Topics (Cont.)
- Legislative Agenda Overview
- Elevate Western Campaign Update
- Draft 2024-25 Board of Trustees Meeting Schedule and Administrative Calendar
3:45 X. Written Reports
- Department of Higher Education Budget Request
- Campus Updates
3:50 XI. Set Next Meetings Agenda: February 8, 2024
3:55 XII. Other Business
4:00 XIII. Adjournment
Policy & Governance
Trustees Statement on Diversity, Equity, and Inclusion
Western Colorado University (Western) Board of Trustees Statement on Diversity, Equity and Inclusion
Drafted by: BoT, commented and revised by DEI Committee and Student Leaders
On behalf of the President and the Board of Trustees of Western Colorado University (Western), in partnership with Western’s Diversity, Equity and Inclusivity (DEI) Committee and Campus Student Leaders
Western recognizes that systemic, structural, institutional, and interpersonal forms of racism throughout the history of the United States of America have targeted and discriminated against People of Color, and continue to do so.
Western condemns racially motivated violence.
Western affirms that Black lives matter.
Western actively rejects racism and discrimination in all forms; and affirms higher education leadership that prioritizes the elimination of racist and discriminatory practices across campus.
Western recognizes that the current national events and violence targeted towards the Black Community have continued to emphasize the historic inequities and injustices suffered by People of Color in the United States of America.
Western will actively work to condemn racism, improve the reporting transparency of hate crimes on campus, and build a culture that reinforces these stated values by holding student, faculty, and all staff accountable on every institutional level.
Western will annually commit, allocate, and invest funds and resources to ensure DEI-related efforts, evolving practices, and successful outcomes that support the entire campus.
Western, currently a Predominantly White Institution, commits to increasing the representation of nonwhite/minority individuals among faculty, staff, administrators, students, and guest speakers.
Western recognizes that those privileged to work or study at Western bear special responsibilities to be consistently upheld as we move towards our goal of becoming a campus of Inclusive Excellence, as defined by the Association of American Colleges & Universities (AAC&U).
Western affirms the principle of learning and educating, through listening.
Western pledges to actively engage our campus and the Gunnison community in dialogue, training, and programs which will enhance: our individual and collective understanding of how racism targets People of Color, as well as other marginalized communities; our understanding of our role in systems that enable discriminatory practices; and the ways in which we can actively work to correct systemic injustices committed against People of Color.
Contact and background information on Western’s DEI may be found here.
Western’s Faculty Senate authored and adopted a statement on diversity and inclusivity, endorsed by the President and Board of Trustees, that may be found here.
Information pertaining to AAC&U’s Inclusive Excellence may be found here, as well as here.
Free Expression Policy
Section 2.3: Campus Free Expression Policy
A. Authority
This policy is promulgated by the Board of Trustees of Western Colorado University pursuant to C.R.S. § 23- 56-102(1).
i. Policy Statement
The First Amendment to the Constitution of the United States assures that “Congress shall make no law … abridging the freedom of speech, or of the press; or the right of the people peaceably to assemble,” Western acknowledges the rights of its faculty, staff, students, its constituents (together the “Western Community”), and members of the public to engage in free speech and peaceful assembly.
Western Colorado University recognizes that its educational mission can only be met—both inside and outside of the classroom—through an environment that encourages both freedom of thought and expression in order to meet its mission “to promote intellectual maturity and personal growth in its students and prepare them to assume constructive roles in local, national and global communities,” as well as to support its civic role as a public institution of higher education in a democratic society. These highest goals of the university and society should be met in a context of respect for the rights and privileges of others and for the university’s ability to accomplish its mission.
The purpose of this policy is to advise the Western Community and members of the public of the procedures and standards of conduct that must be observed while availing themselves of the use of University campus and facilities in the exercise of those rights. Hence, the primary use of Western’s property and facilities is for activities that are directly related to Western’s educational mission and purpose, including teaching, research, preparation of scholarly material, student activities or campus support operations. Consistent with the Constitution and applicable law, Western may impose reasonable and content-neutral time, place, and manner restrictions on the use of its property and facilities and restrict or limit use that disrupts or interferes with academic mission, business operations, or regular functions of the University. Western also prohibits unlawful activity that endangers the safety of the campus community, University property or facilities. This policy both facilitates free expression and exchange of ideas and protects the institution.
Members of Western’s community are encouraged to recognize the virtue of listening with empathy and intellectual humility. Civil dialogue becomes possible when students, faculty, and staff work to sharpen their skills of moral discernment, self-criticism, and respectful listening, all of which can improve a community’s ability to deliberate collectively and inclusively. Part of Western’s investment in civic education is to nurture norms of respect and curiosity and to create opportunities for practicing respectful dialogues about difficult social, ethical, and political issues.
I. Definitions For the purposes of this policy, the following definitions shall apply:
A. Free Expression Activities. “Free expression activity or activities” means any lawful verbal or written activity by which individuals may communicate ideas to one another, including all forms of peaceful assembly, protests, speaking verbally, holding signs, circulating petitions, and distributing written materials. Expressive Activities include voter registration activities, but do not include activities that are primarily for Solicitation. Nothing within this policy grants any person the right to engage in expressive activity or conduct that is not protected under the First Amendment of the United States Constitution or Article II, Section 10 of the Colorado Constitution.
B. Literature. “Literature” is defined as any written matter, photos and/or artwork that is not predominantly advertising or commercial in nature.
C. Solicitation. “Solicitation” is defined as approaching another person to communicate a commercial message, including but not limited to communication through the following means: offering information about services or sales; soliciting an email address, phone number or other contact information for commercial purposes; and distributing any sales flier, coupon book, sample, promotional item, coupon, or similar item. Solicitation of charitable donations is considered commercial speech. Solicitation may be regulated by Western to a greater extent than other free expression activities. Western is under no obligation to make any areas or facilities available for solicitation.
D. Unprotected Speech. “Unprotected speech” means expressive activities that are not protected by Constitution or law such as communicating in a manner that is defamatory, incites violence or unlawful action, constitutes harassment, is obscene, or consists of fighting words or threats of physical harm.
E. Sale. “Sale” is defined as any transaction that involves the exchange of money for an item.
II. Use of University Grounds, Buildings and Facilities
A. Outdoor Areas on Campus For purposes of engaging in free expression activities. Western will provide its students, faculty, staff, other members of the Western Community, and the public access to all public and open outdoor areas on Western’s campus on a non-discriminatory, content-neutral basis, with the understanding that activities held or reserved by the Western Community shall have priority over the activities of other users. Western will not designate any area as a free speech zone or otherwise limit free expression to a predetermined and designated area of campus. Generally accessible outdoor areas on the campuses shall be available to members of the university community for free expression in accordance with campus policies authorized by this section.
B. Use of Indoor Facilities by Western Community. In addition, Western will provide its enrolled students access to non-academic and publicly accessible indoor facilities that have traditionally been made available to enrolled students for purposes of free expression activities, subject to the limitations set forth in this section and relevant student and faculty policies.
C. Use of Facilities by Members of the Public Except for outdoor area use in conjunction with free expression activities. Any member of the public or outside organization seeking to use Western’s restricted outdoor campus spaces, indoor facilities, equipment, office, laboratory, or parking space or lots, must register the activity and obtain the approval of the VP for Student Affairs or his/her designee. Additionally, a member of the public or outside organization will be required to enter into the appropriate Facilities Use Agreement or appropriate facility rental agreement with Western specifying the terms and conditions under which the requested campus resources may be utilized.
D. Distribution of Literature. Distribution of free literature is permitted outside buildings, provided that such distribution does not disrupt or interfere with normal or previously scheduled activities of a particular place or building, and does not impede ingress and egress to and from campus buildings and pedestrian or vehicular traffic on campus walkways, sidewalks, and streets. Unless otherwise provided in this policy, distribution of free literature that is not part of the teaching, research, or other official functions of the University or not otherwise sponsored by the University or any of its academic or administrative departments, divisions or units is not permitted inside any campus building or any enclosed or special purpose area (such as the stadium), or in any campus residential areas, including University residence halls, campus apartment complexes, and other student housing facilities. The publisher, editor, author or distributor of any literature distributed on campus must be clearly identified on the material distributed. The sale of literature is prohibited without University authorization.
E. Time,Place, and Manner Restrictions
- Event Amplification. Amplified sound is generally prohibited on campus, but may be permitted for official University and registered student organization events with the prior approval of the VP for Student Affairs or his/her designee. Amplification must take place during the normal office hours 8:00 a.m.-5:00 p.m., unless otherwise authorized. Sound levels are not to exceed 80 decibels at any time. Due to the proximity of classrooms, offices, laboratories, and the library, a Facilities Services staff member will monitor the sound level and may require lower sound levels when necessary to avoid undue disruption of others.
- Campus Postings.Postings by members of the general public are limited to designated bulletin boards in common areas. Students, faculty, and staff may also post to these bulletin boards. Obscenity and libelous material are prohibited. No materials posted on designated bulletin boards may be posted more than two weeks. Posted materials that violate these restrictions are subject to immediate removal.Posting on all other bulletin boards and surfaces on campus is limited to Western academic or administrative departments, divisions, or units, or affiliated organizations or groups. All posted materials must clearly identify the sponsoring organization or group. Obscenity and libelous material will not be approved for campus posting. With the exception of internal postings by Western academic or administrative departments, divisions or units, no materials may be posted on campus more than two weeks, unless the VP for Student Affairs expressly permits an extension of this posting period. Failure to meet these requirements will result in immediate removal of the posted material and may subject the sponsoring organization or group to disciplinary action or prosecution. Chalking is allowed only on the horizontal concrete ground (not on steps, paving stones, buildings or walls) and must be at least 15 feet away from any building entrance. To prevent property damage, only washable chalk may be used; no spray chalk, paint, or similar materials may be used on University property. Violators may be charged for the cost of cleanup and/or prosecuted.
- Campus Solicitation. Any activity that competes with an existing campus business (such as the bookstore) or businesses with which Western has entered into an exclusive contract (such as food service and beverage/snack vending services) and the solicitation, sale or vending of credit cards, alcohol, illegal drugs and drug paraphernalia, cigarettes or other tobacco products, and any item, product, or service prohibited by state or federal law are prohibited.
- Other Restrictions. Any event, demonstration, meeting, assembly, or expressive activity, as well as any persons in attendance, must comply with the applicable rules and policies of the University, including applicable law and University policy regarding restrictions on the consumption and service of alcohol. Any act that unreasonably interferes with the rights of others to peaceably assemble or to exercise the right of free speech, disrupts the normal functioning of the University, damages property, or endangers health or safety is specifically prohibited. No person may attempt to, nor actually interfere with, impair or impede the institution’s regularly scheduled classes, events, ceremonies, or normal and essential operations. The University is required by law to provide and maintain reasonable access to, and exit from, any office, classroom, laboratory, or building. This access must not be obstructed at anytime. Vehicular and pedestrian traffic cannot be impeded by demonstrations or gatherings. The provision of medical care cannot be impeded by demonstrations or gatherings. The normal operations of the University (classes, scheduled meetings, events, ceremonies, or other educational purposes) must not be interfered with or disrupted.
F. Activity Registration. Activity held on Western’s campus must be registered with the University by filling out and submitting an Event Request Form to the VP for Student Affairs, Facilities Director,Director of Business Operations, and Director of Security seven (7) days in advance of the proposed activity if the activity has any of the following characteristics:
- 100 or more people are expected to attend or participate;
- A member of the public seeks access to Western’s indoor facilities for free expression activities;
- A member of the Western Community seeks access to academic or publicly inaccessible indoor facilities that have traditionally not been made available for purposes of free expression activities for such activities;
- Authorized University officials determine that the event is likely to significantly affect campus safety and security, or significantly affect normal University operations, including but not limited to providing usual and customary services to students, faculty and staff, classes and educational activities.
The following information, at minimum, will be required:
- Contact information for the person organizing the activity;
- Nature and type of activity planned;
- Desired date, time, and duration of the activity;
- Estimated number of people expected to participate in the activity; and
- The type of sound amplification devices, if any, that will be used. This coordination is required so as to prevent disruption of normal University educational activities, coordinate competing requests for the same venue, and avoid endangering the health or safety of persons and damage to property. In exigent circumstances, Western may waive the seven (7) day requirement for advance registration for activities meeting one of the four above characteristics. Such circumstances include where the organizer could not have reasonably anticipated the activity in advance. In such a circumstance, the Event Request Form should be submitted to the VP for Student Affairs, Facilities Director, Director of Business Operations, and Director of Security with the required information and a brief statement regarding the exigent circumstance, and will be reviewed as soon as reasonably practicable.
G.Activity Priority. Priority to use Western’s campus and facilities for free expression activities will be given as follows:
- Western Community members with an approved Event Request Form
- Other individuals or groups with an approved Event Request Form
- Western Students without a registered activity on a first come, first serve basis.
- Other individuals or groups without a registered activity on a first come, first serve basis.
H.Objections to Free Expression Activities. The University recognizes that individual or groups may be opposed to certain Expressive Activities or speakers. Disagreement with different opinions is acceptable. Sustained or repeated noise made in a manner that substantially interferes with another speaker’s ability to communicate his/her message is not acceptable. Nothing within this policy grants any person the right to materially disrupt previously scheduled or reserved activities or to engage in expressive activity or conduct that is not protected under the First Amendment ofthe United States Constitution or Article II, Section 10 of the Colorado Constitution.
I. Response to Violations of Policy and Disruptive Activities. Violations of this policy may result in removal from Western’s campus, police arrest, and criminal charges. In addition, members of the university community are subject to discipline or consequences based under the applicable student or employment disciplinary policies. No disciplinary action may be taken against a student for expressive activities that are otherwise permitted by this policy based upon the content or viewpoint of the student’s expression or the reaction or opposition by listeners or observers to such expression.
III. Freedom of Expression by University Faculty
A. When engaged in teaching and research, faculty enjoy the associated rights and observe the associated responsibilities of academic freedom. Western can engage in content-based evaluation of faculty who are operating within the professional educational context, as long as this evaluation is based on professional standards or peer assessments of the quality of scholarship or teaching.
B. University faculty are members of our Community and members of a learned profession. When university faculty speak or write as citizens, not in furtherance of their university duties or in the course and scope of their university employment, on matters of political, academic, artistic, or social concern, the university shall not censor their expression, initiate disciplinary action against them, or otherwise subject the faculty members to adverse employment actions because it disapproves of the substance of their expression.
C. When university faculty speak or write in their personal capacities, not in furtherance of their university duties or in the course and scope of their university employment, they must make every effort to indicate that their expression is their own and does not represent the opinion or position of the university.
D. The freedom of expression recognized in this section does not grant university faculty the right to refuse to perform official duties, to materially disrupt the university environment or university activities, or to disregard applicable standards of ethical conduct, including but not limited to those expressed in Western’s Handbook for Professional Personnel and Trustee Policy Manual.
IV. Freedom of Expression by University Staff
A. All staff of the university are members of our Community. When staff of the university speak or write in their personal capacities, not in furtherance of their university duties or in the course and scope of their university employment, on matters of political, academic, artistic, or social concern, the university shall not censor their expression, initiate disciplinary action against them, or otherwise subject the staff members to adverse employment actions because it disapproves of the substance of their expression.
B. When staff of the university speak or write as citizens, they must make every effort to indicate that their expression is their own and does not represent the opinion or position of the university.
C. The freedom of expression recognized in this section does not grant staff of the university the right to refuse to perform official duties, to materially disrupt the university environment or university activities, or to disregard applicable standards of ethical conduct, including but not limited to those expressed in Western’s Handbook for Professional Personnel and Trustee Policy Manual.
V. Freedom of Expression by University Students
A. When engaged in educational activities, university students enjoy the associated rights and observe the associated responsibilities of academic freedom.
B. University students are members of our Community. When university students speak or write in their personal capacities on matters of political, academic, artistic, or social concern, not in furtherance of their studies or in the course of their academic duties, the university shall not censor their expression, initiate disciplinary action against them, or
otherwise subject the students to adverse academic actions because it disapproves of the substance of their expression. C. The freedom of expression recognized in this section does not grant Western students the right to materially disrupt the university environment or university activities or to disregard applicable standards of conduct, including but not limited to those expressed in Western’s approved Student Handbook and Trustee Policy Manual.