The Board of Trustees makes policy and provides oversight for the operations of the institution. The Board consists of 11 members, nine appointed by the governor. These nine serve four-year terms, and at least two live in Gunnison County. The other two are elected by university faculty and students, who each elect one non-voting representative to serve on the board.
Board Members
Pamela A. Shaddock
Appointed December 2015 • Term expires 2023
Pamela Shaddock has a Juris Doctor from the University of Colorado and a Bachelor of Science in Education from the University of Nebraska. Shaddock is an attorney and has resided in Colorado for over 30 years. In 2003, she was elected to an at-large seat on the Greeley City Council; thereafter, she served as the […]
Erich Ferchau
Re-appointed April 2019 • Term expires 2022
Erich Ferchau graduated from high school in Gunnison, received his undergraduate degree from Western in 1979 and graduated from the University of Georgia with an MBA in Information Services in 1983. Following a career with The Coca-Cola Company in Atlanta, Erich and his family […]
Kristen Blessman
Appointed June 2021 – Term expires December 2023
Kristen Blessman is the President and Chief Executive Officer at the Colorado Women’s Chamber of Commerce (CWCC). She earned a Bachelor of Arts in English from the University of Colorado Boulder and a Master of Business Administration from Regis University. Blessman has more than 20 years of leadership experience, including strategic marketing, business development, executive […]
Aquino G. Gallegos
Re-appointed March 2018 • Term expires March 2022
Aquino Gallegos graduated from Western in 1982 with a B.S. in Business Administration. Gallegos is the Executive Director of Costilla County Housing Authority in San Luis. He has also served as Costilla County’s Director of Social Services and was employed for more than 20 years by Rocky Mountain SER, which contracts employment and training programs […]
James G. Oates
Re-appointed March 2018 • Term expires March 2022
James (Jim) G. Oates graduated from Ohio State University in 1966 with a Bachelor of Science degree. Upon graduation Oates joined the Leo Burnett Advertising Agency in Chicago where he became President. Oates managed client relationships with some of the world’s largest consumer-based companies, including Philip Morris, Coca-Cola, McDonald’s and General Motors. He was a […]
James C. Pribyl
Appointed April 2019 • Term expires 2023
James Pribyl provides clients government public policy management services specializing in natural resources, communications and technology. During his 35 years in the telecommunications industry, Pribyl served in state and federal government affairs positions at Northwestern Bell Telephone, US West Communications and MCI Communications. He capped his career as the chief federal government affairs executive at […]
Theresa Szczurek
Appointed 2021 • Term expires 2024
Theresa M. Szczurek, a serial technology entrepreneur, is a global C-level executive and strategist who has led organizations and served on Board of Directors. As a former Bell Labs engineer, she then co-founded and led three technology ventures. Most recently she served on Governor Polis’ cabinet as the State of Colorado Chief Information Officer and […]
Richard Todd
Appointed March 2018 • Term expires March 2022
Richard Todd graduated from Western with a B.A. in Business Finance in 1983. Todd is CEO and co-founder of Innovest Portfolio Solutions. He has more than 30 years of experience in investment consulting. Todd has been named as one of America’s top 100 independent investment advisors by Barron’s and was selected a 2017 outstanding CEO […]
Alvina Vasquez
Appointed 2021 • Term expires 2024
Alvina Vasquez is a communications professional and the founder and president of Power Map Ltd., a public relations firm specializing in media and political strategy. She served as political director for Gov. Jared Polis’ 2018 gubernatorial campaign and was responsible for building a statewide network of influential leaders and supporters. As senior vice president in […]
Adam Engleman
Appointed July 2020 • Term expires June 2021
Adam Engleman is the Student Government Association president and student trustee at Western Colorado University. Mr. Engleman is a senior studying business administration with a minor in economics. He is a member of the Honors program and achieved recognition on the 2020-2021 Dean’s List. A native of the Gunnison Valley, Adam has served as a […]
Anthony Miccoli
Appointed July 2019 • Term expires May 2021
Research Interests and Background Dr. Anthony Miccoli is an internationally recognized expert in the field of Posthuman Studies, focusing specifically on the cultural and philosophical roles of technology in our daily lives. Exploring the points of interface between the human and the technological, Dr. Miccoli’s research views the technological as an epistemological—and ultimately ontological—expression of […]
Schedule
10:00 a.m. – 3:00 p.m., Denver, CO
10:00 a.m. – 3:00 p.m., Western Colorado University
9:00 a.m. – 5:00 p.m., Western Colorado University
10:00 a.m. – 4:00 p.m., Crested Butte, CO
8:30 a.m. – 4:00 p.m., Crested Butte, CO
10:00 a.m. – 5:00 p.m., Western Colorado University
10:00 a.m. – 5:00 p.m., Western Colorado University
10:00 a.m. – 5:00 p.m. Western Colorado University
10:00 a.m. – 5:00 p.m., Denver, CO
10:00 a.m. – 5:00 p.m., Western Colorado University
10:00 a.m. – 3:00 p.m., Western Colorado University
10:00 a.m. – 1:00 p.m., Western Colorado University
10:00 a.m. – 3:00 p.m., Denver, CO
10:00 a.m. – 3:00 p.m., Western Colorado University
10:00 a.m. – 3:00 p.m., Western Colorado University
12:00 – 4:00 p.m., 8:00 a.m. – 12:00 p.m., Elevation Hotel, Mt. Crested Butte
12:00 – 5:00 p.m., Western Colorado University
10:00 a.m. – 3:00 p.m., Western Colorado University
Meetings, Agendas and Minutes
Special BOT Executive Session Meeting Agenda
January 19, 2021
3:30 p.m. – 5:00 p.m.
Virtual Meeting via Zoom. To join, click here
Meeting ID: 921 2486 3811
3:30 I. Approval of the Agenda
3:35 II. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
5:00 III. Adjournment
Proposed Agenda
3:30-5:00 p.m.
Virtual Meeting
To join the meeting please click here
Meeting ID: 977 2201 5657
I. Call to Order by Chair
II. Attendance
III. Review Expectations of Ad Hoc Committee Working Together
IV. Establish Purpose of Ad Hoc Committee
V. Review of Key Situation Elements
VI. Proposed Actions and Discussion
VII. Next Steps
VIII. Proposed Agenda Items for January 28, 2021 Meeting
IX. Adjourn
Proposed Agenda
Time 3:30-5:00 p.m.
Virtual Meeting
To join the meeting click here
To join by phone: (646) 876-9923
Meeting ID: 977 2201 5657
I. Call to Order by Chair
II. Attendance
III. Review Expectations of Ad Hoc Committee Working Together
IV. Review Purpose and Progress of Ad Hoc Committee from Jan. 26 Meeting
V. Continue Discussion of Actions
VI. Next Steps
VII. Proposed Agenda Items for Feb. 1 Meeting
VIII. Adjourn
Western Colorado University
Board of Trustees
Ad Hoc Committee for Action
February 1, 2021
3:30-5:00pm
Virtual Meeting
To join the meeting please click here
I. Call to Order by Chair
II. Attendance
III. Review Expectations of Ad Hoc Committee Working Together
IV. Review Purpose and Progress of Ad Hoc Committee from previous meetings
V. Discuss and agree on BOT statement
VI. Propose and discuss other Actions
VII. Discuss and agree on recommended Actions
VIII. Next Steps: Send Ad Hoc Committee recommendation to BOT by 2/2
IX. Adjourn
Western Colorado University
Board of Trustees
Ad Hoc Committee for Action
February 3, 2021
8:00-9:00 am
Virtual Meeting
To join the meeting click here
To join by phone: (646) 876-9923
Meeting ID: 977 2201 5657
I. Call to Order by Chair
II. Attendance
III. Review Expectations of Ad Hoc Committee Working Together
IV. Work on Recommendations to Send to the Board
V. Adjourn
Proposed Meeting Agenda
February 4th, 2021
9:00 a.m. – 4:00 p.m.
The meeting is being held virtually in a webinar-style format via Zoom
The Board and other presenters will receive a personalized Zoom link to join
Public participants may join by clicking here
9:00 I. Approval of the Agenda
9:05 II. Approval of Minutes for the Board of Trustees Meeting of December 10, 2020
9:10 III. Review of Previous Action Items Listed in Minutes
9:25 IV. Oral Reports
- A. Student Trustee
B. Faculty Trustee
C. Faculty Senate Chair
D. Foundation Executive Director
E. Board Chair
F. President
10:35 V. Public Comment
10:40 VI. Action Items
- A. Strategic Resource Allocation
B. Personnel Action and Information Items
C. FY2021-22 Board of Trustees Meeting Schedule
D. Update to Board Values
E. FY2020-21 Current Fund Budget Amendment and Baseline Budget Scenarios for FY2021-22
F. Proposed Curriculum Changes for 2021-22
G. Real Estate
- i. Ditch Piping Agreement
ii. Gunnison Rising MOA
- H. Revised Trustee Policy Manual
I. Recommendations from Ad Hoc Committee on Action
1:00 Break
1:15 VII. Discussion Topics
- A. Rady Gift / Western Opportunity Fund Update
B. Security Information: Harassment, Bias and Cleary Act Reporting and Surveillance Update
C. Elevate Campaign Update
D. Board Training: Board email policy, Executive Session protocols, Second Amendment
3:00 VIII. Written Reports
- A. Organizational Chart
B. Concurrent Enrollment Overview (Part I)
C. Condensed Annual Report 2020
D. Alumni Engagement/Recruiting
3:10 IX. Set Next Meeting’s Agenda (March 25, 2021)
3:15 X. Executive Session
Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
4:00 XI. Adjournment
Western Colorado University
Board of Trustees
Ad Hoc Committee for Action
Thursday, February 11, 2021
3:30-5:00 p.m.
Virtual Meeting
To join the meeting please click here
I. Call to Order by Chair
II. Attendance
III. Review Expectations of Ad Hoc Committee Working Together
IV. Work on Next Steps of the Set of Board Approved Action Items
V. Adjourn
Western Colorado University
Board of Trustees
Ad Hoc Committee for Action
Thursday, February 18, 2021
3:30-5:00 p.m.
Virtual Meeting
To join the meeting please click here
I. Call to Order by Chair
II. Attendance
III. Review purpose of Ad Hoc Committee and operating principles / expectations.
IV. Motion to discuss personnel matters in Executive Session pursuant to ss24-6-402(3)(b)(I).
V. Reconvene in public meeting after Executive Session.
VI. President Salsbury updates BOT on the Strategic Resource Allocation Report including reception by and communication with the Western community.
VII. Review progress on other next steps of the Board Approved Action Items. (President Salsbury and other responsible parties)
VIII. New business.
IX. Motion to adjourn.
Western Colorado University
Board of Trustees
Proposed Special Meeting Agenda
Wednesday, March 10, 2021
9:00 a.m.-10:00 a.m.
Zoom meeting in webinar format
Public attendees may join by clicking here
The Board and other presenters will receive personalized Zoom links prior to the meeting
I. Approval of the Agenda
II. Public Comment
III. Discussion Topic
- Tuition and Fees Overview
IV. Action Item
- FY2021-22 Tuition, Fees, Room and Board
V. Possible Executive Session
Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
VI. Adjournment
Western Colorado University
Board of Trustees
Ad Hoc Committee for Action
Friday, March 12, 2021
9-9:59 a.m.
Virtual Meeting
To join the meeting please click here
AGENDA
(Start times for agenda items are approximate)
I. Call to order by Chair Szczurek. (9:01)
II. Attendance.
III. Review purpose of Ad Hoc Committee and operating principles / expectations.
IV. Review progress on the Board Approved Action Items. 9:05
- Action 1 (by President Salsbury and other responsible parties)
- Action 2 (by Trustee Shaddock and other parties)
- Action 4 (by Trustee Shaddock and other parties)
V. Motion to discuss personnel matters in Executive Session pursuant to ss24-6-402(3)(b)(I). (9:18)
VI. Reconvene in public meeting after Executive Session. (9:55)
VII. New business, if any.
VIII. Motion to adjourn.(9:59)
Proposed Special BOT Meeting Agenda
March 15, 2021
3:00 p.m. – 4:30 p.m.
Zoom Meeting
To join the meeting, please click here
I. Approval of the Agenda
II. Public Comment
III. Discussion Topic
- Faculty Referendum
IV. Executive Session
Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
V. Adjournment
Proposed Special BOT Meeting Agenda
March 17, 2021
9:00 a.m. – 9:15 a.m.
Zoom Meeting
To join the meeting, please click here
I. Approval of the Agenda
II. Discussion Topic
- Board Discussion and Statement Regarding Faculty Resolution
III. Adjournment
The 3/17 Special BOT Meeting has been canceled. Board discussion and statement regarding the Faculty Resolution will be added to the March 25th Agenda.
Western Colorado University
Board of Trustees
Ad Hoc Committee for Action
Tuesday, March 23, 2021
3:30 – 5:00 p.m.
Virtual Meeting
To join the meeting please click here
AGENDA
(Start times for agenda items are approximate)
I. Call to order by Chair Szczurek. (3:30)
II. Attendance.
III. Review purpose of Ad Hoc Committee and operating principles/expectations.
IV. Brief review of progress on the Board Approved Action Items 1, 2, and 4. (3:35)
- Action 1 (by President Salsbury and other responsible parties)
- Action 2 (by Trustee Shaddock and other parties)
- Action 4 (by Trustee Shaddock and other parties)
V. Motion to discuss personnel matters in Executive Session pursuant to ss24-6-402(3)(b)(I). (3:45)
VI. Reconvene in public meeting after Executive Session. (4:55)
VII. New business, if any.
VIII. Motion to adjourn. (4:59)
Proposed Meeting Agenda
March 25th, 2021
9:00 a.m. – 4:00 p.m.
Virtual via Zoom
Participants (presenters) will join by way of the individualized link sent to them from “western webinars.”
Public attendees may join by clicking here.
9:00 I. Approval of the Agenda
9:05 II. Approval of Minutes for the Board of Trustees Meetings of February 4th, 2021, March 10th (Special), and March 15th (Special)
9:10 III. Review of Previous Meeting’s Action Items
9:20 IV. Oral Reports
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Foundation Executive Director
- Legislative Update
- Board Chair
- President
10:20 V. Public Comment
10:25 VI. Action Items
- Personnel Action and Information Items
- Faculty Referendum
- Ad Hoc Committee for Action Update
- Committee’s Report on Action Items – 1, 2, 4
- Administration’s Communications Plan – Action 3
- Gunnison Valley Properties Land Reversion and Gift
12:00 Lunch Break
12:30 VII. Discussion Topics
- DEII Status on Climate Survey/Action Plan
- Capital Campaign Update
- SRA Execution Plan Update
- Institutional Budgeting and FY2021-22 Draft Current Fund Budgets
- Concurrent Enrollment Overview – Part II
- Board of Trustees Training by Attorney General’s Office
2:30 VIII. Written Reports
- Web Management / Update Process
- Recruitment and Enrollment Report
- Organization Charts
2:45 IX. Set Next Meeting’s Agenda (May 7, 2021)
3:00 X. Executive Session
Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
4:00 XI. Adjounrment
Notice: Trustee Pribyl and Trustee Szczurek are visiting Western this week, touring and meeting with various departments across campus. For a list of their schedule, please contact the President’s Office
Special BOT Meeting
Agenda
March 30, 2021
3:30 p.m. – 5:00 p.m.
Virtual Meeting via Zoom. To join, click here
I. Approval of Agenda
II. Discuss Selection of Values Facilitator
III. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
IV. Adjournment
Proposed Special Meeting Agenda
April 5, 2021
2:30 p.m. – 3:00 p.m.
https://western.zoom.us/j/94714473524
I. Approval of the Agenda
II. Discussion Topic
A. SRA Execution Plan Template
III. Adjournment
Board of Trustees
(BOT) Efficiencies, Bylaws, and Policies Committee
2021 Meeting 1 – Policies Discussion
Tuesday, April 6, 2021
3:30 – 5:00 p.m.
Virtual Meeting
To join the meeting please click here
I. Call to Order by Chair
II. Attendance
III. Mission per the Action Plan and request of Attorney Rich-Fredericks—twofold approach
IV. Mission: to revise and strengthen the concept of shared governance by incorporating inputs from relevant constituents and especially governing Trustee email responses to Western Community.
V. Section 1.3- The Trustees’ Bylaws
VI. Section 1.9- Shared Decision Making. (We have a suggestion from Faculty Senate which I will find, and we can begin discussion on that as well as the paragraph as it stands).
VII. Section 3.5- Policy Prohibiting Sexual Misconduct (This may need to be eliminated)
VIII. Section 5.4: Academic Calendar of the University
- The University shall operate on a semester system during the academic year. The period and duration of summer terms are to be scheduled by the University to respond to the distinctive needs of the University and of its students and faculty. Innovative scheduling of mini-semester, short courses, and non-traditional programs is encouraged.
IX. Ascertain when these above items will be on the agenda and figure out how to take public comment through our email and/or otherwise.
X. Request from Attorney Rich-Fredericks to review the rest of the TPM (excepting the provisions related to sexual harassment and discrimination)
XI. Review and update Employee Handbook for Professional Personnel and other key documents (in process)
XII. Please Note:
- Requirements to amend the Bylaws are located at Art. I (PDF p. 14) and you must:
- Approve them by majority of voting membership.
- After written notice of at least 15 days to the trustees; and
- All amendments must comply with state [and federal] law.
- Requirements to amend the Trustee Policy Manual (TPM)are prescribed above, and Section 1.6 indicates that the President and University staff are responsible for the TPM.
XIII. Other – Attachment to meeting recommendations re recommended Agenda organization, complete and correct? Definition of Presidential Metrics?
XIV. Adjourn
Board of Trustees
(BOT) Efficiencies, Bylaws, and Policies Committee
2021 Meeting 2 – Policies Discussion
Tuesday, April 13, 2021
3:30 – 5:00 p.m.
Virtual Meeting
To join the meeting please click here
Agenda forthcoming.
Special BOT Meeting
Agenda
April 16, 2021
1:00 p.m. – 2:00 p.m.
Virtual Meeting via Zoom. To join, click here
I. Approval of Agenda
II. Discussion Item
A. Values Facilitator
III. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S
III. Adjournment
Board of Trustees
(BOT) Efficiencies, Bylaws, and Policies Committee
2021 Meeting 3 – Policies Discussion
Tuesday, April 20, 2021
3:30 – 5:00 p.m.
Virtual Meeting
To join the meeting please click here
Agenda forthcoming.
Special BOT Meeting
Agenda
April 23, 2021
4:00 p.m. – 5:00 p.m.
Virtual Meeting via Zoom. To join, click HERE
I. Approval of the Agenda
II. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
III. Adjournment
Western Colorado University
Board of Trustees
Ad Hoc Committee for Action
April 27, 2021
3:30 p.m. – 5:30 p.m.
Virtual Meeting via Zoom. To join, click HERE
I. Call to order by Chair Szczurek.
II. Attendance
III. Review purpose of Ad Hoc Committee and operating principles/expectations.
IV. Board Approved Action 1: Discuss Listening Session inputs and possible solutions/actions
V. Brief Review of progress on the Board Approved Actions 2 & 4
- Action 2 (Trustee Shaddock and other parties)
- Action 4 (Trustee Shaddock and other parties)
VI. Motion to discuss personnel and/or legal matter in Executive Session pursuant to ss24-6-402(3)(b)(I).
VII. Reconvene in public meeting after Executive Session
VIII. New Business
IX. Motion to Adjourn
Interim
Board of Trustees Meeting
Agenda
April 30th, 2021
11:00 a.m. – 12:00 p.m.
Virtual Meeting via Zoom. To join, click HERE
I. Approval of the Agenda
II. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
III. Adjournment
Proposed Meeting Agenda
May 7, 2021
9:00 a.m. – 5:00 p.m.
Western Colorado University
Meeting will be held main ballroom of Western University Center
9:00 I. Approval of the Agenda
9:05 II. Approval of Minutes for the Board of Trustees Meeting of March 25, 2020 and Interim BOT Meeting Minutes: 3/30, 4/16, 4/23, & 4/30
9:10 III. Review of Previous Action Items Listed in Minutes
9:25 IV. Oral Reports
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Legislative Update
- Board Chair
- President
10:35 V. Public Comment
10:40 VI. Action Items
- Election of Officers for 2021-22
- Personnel Action and Information Item
- FY2022-23 Capital, IT and Controlled Maintenance Request
- SRA Execution Plans
- FY2021-22 Current Fund Budgets
- Affirmative Action Plan
- Naming of the School of Environment and Sustainability
12:30 Break (Lunch)
1:00 VII. Discussion Topic
- Student Grievance Process Update
- Elevate Western Campaign Update
- Concurrent Enrollment Presentation
- Updates from Ad Hoc Committee Chairs
- Website Update
2:30 VIII. Written Reports
- Higher Learning Commission Update
- Enrollment Report
- Organizational Chart
2:45 IX. Set Next Meeting’s Agenda: July 15-16, 2021
3:00 X. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
5:00 XI. Adjournment
May 13th, 2021 (Special)
Interim Board of Trustees Meeting
8:00-10:00 a.m.
Virtual Meeting via Zoom. To join, click https://western.zoom.us/j/97354670204
I. Approval of the Agenda
II. Executive Session, appropriate under Section 24-6-402(3), C.R.S:
- To receive legal advice under Section 24-6-402(3)(a)
- To discuss personnel matters under Section 24-6-402(3)(b)(I)
III. Discussion Topics and Potential Action Items:
- Appointment of an Interim President
- Establishing a Presidential Hiring Committee
IV. Est. Adjournment
May 20th, 2021
3:30 p.m. 5:00 p.m.
Virtual Meeting via Zoom. To join, here.
I. Approval of the Agenda
II. Executive Session, appropriate under Section 24-6-402(3), C.R.S.:
- To discuss personnel matters under Section 24-6-402(3)(b)(I)
- To receive legal advice under Section 24-6-402(3)(a)
III. Discussion Topics and Potential Action Items:
- Appointment of an Interim President
- Establishing a Presidential Hiring Committee
IV. Est. Adjournment
BOT Special Meeting Agenda
May 26th, 2021
8:00 a.m. – 1:00 p.m.
Virtual Meeting via Zoom. To join, click here.
I. Approval of the Agenda
II. Executive Session
Description: To receive legal advice and discuss personnel matters in accordance with §24-6- 402(3) C.R.S.
III. Public Meeting: Discussion Topics—Process and Procedures for up-coming retreat in July
Break
IV. Discussion Topics—Continue discussion of above and as well as thoughts on:
- Vision and values input from stakeholders
- Next steps prior to the retreat in July
V. Adjournment
BOT Special Meeting Agenda
May 27, 2021
3:00 – 3:30 p.m.
Virtual Meeting via Zoom. To join, click here.
I. Approval of the Agenda
II. Approval of the prior meeting minutes
III. Executive Session
Description: To receive legal advice and discuss personnel matters in accordance with §24-6- 402(3) C.R.S
IV. Clarify Personnel Vote from May 13
V. Discussion and Potential Action Re-Search Committee Chair
VI. Adjournment
BOT Special Meeting
June 9, 2021
11:00 – 11:30 a.m.
Virtual Meeting via Zoom. To join, click here.
I. Approval of the Agenda
II. Discussion on Search Committee proposed by Chair James Pribyl based on BOT action on May 20 in adoption of the template offered by Trustee Erich Ferchau
- Search Committee: Nine members representing Trustees, University and Public, three each.
- Three Trustees (Pribyl, Todd, Vasquez)
- Three University (Faculty, Student, staff to be named)
- Three Public: One nominated by Foundation, thus likely an alum and donor. One member from Gunnison Valley, one member outside GV.
III. Invitation to nominate public positions from the BOT, President, and Cabinet. Deadline in June (Date forthcoming) The Search Trustees will nominate to the full board for BOT meeting (Date forthcoming).
IV. Progress reports will be updated regularly which will detail the progress and actions of the Search Committee.
V. Additional meetings will be scheduled regularly (30-minute conference calls) to discuss the action items and “to-do” list.
VI. Adjournment
Ad Hoc Committee on Policy
June 22nd, 2021
3:00pm – 5:00pm
Virtual Meeting via Zoom. To join, click HERE
I. Call to Order
II. Attendance
III. Section 1 of the Trustee Policy Manual Recommendations
IV. Chair’s Recommendations
V. Attorney’s Recommendations
VI. Additional Recommendations, Including Agenda Attachment to TPM
VII. Discussion of Shared Governance and Liaison Council
VIII. Adjournment
BOT Special Meeting Agenda
June 29, 2021
4:00 – 5:00 p.m.
Virtual Meeting via Zoom. To join, click here.
I. Approval of the Agenda
II. Executive Session
- Description: To receive legal advice and discuss personnel matters in accordance with §24-6- 402(3)(a)(II), (b)(I), and (d), C.R.S.
III. Action Item
- Rady Ground Lease Extension
IV. Adjournment
Retreat BOT Meeting Agenda
Business Session
July 15, 2021
10:00am – 4:00pm
Elevation Hotel, Mt. Crested Butte
10:00am I. Call to Order
10:05am II. Attendance
10:10am III. Oath of Office
10:15am IV. Approval of the Agenda
10:20am V. Executive Session
- Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
10:35am VI. Approval of Minutes for the Board of Trustees Meeting of May 7, 2021 (& other meetings)
10:40am VII. Oral Reports (5 minutes each)
- A. Interim President
B. Board Chair
C. Student Trustee
D. Faculty Trustee
E. Faculty Senate Chair
F. Mid Managers Chair
G. Foundation Executive Director
11:15am VIII. Action Items
- A. Personnel Information and Action Item (5 minutes)
B. Enterprise Resource Planning (ERP) Conversion Update (30 minutes)
C. Ad Hoc Committee on Policy (30 minutes)
12:20pm Working Lunch
12:45pm IX. Discussion Topics
- A. Budget Planning (1 hour)
B. SRA Addendum Review (45 minutes)
C. Elevate Western Campaign: 2-year recap (30 minutes)
D. HB21-1330 and the Role and Mission Task Force (30 minutes)
E. Presidential Review Update and Action Item (10 minutes)
3:40pm X. Written Report
- A. COVID-19 Update
3:45pm XI. Set Next Meeting’s Agenda: October 7-8, 2021
3:55pm XII. Public Comment
4:00pm XIII. Adjournment
Retreat BOT Meeting Agenda
Seminar Session
July 16, 2021
8:00am – 4:30pm
Elevation Hotel, Mt. Crested Butte
8:00am I. Approval of the Agenda
8:05am II. Discussion Topics
- A. Board Values and Vision
3:30pm III. Adjournment
Board of Trustees (BOT) Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
Thursday, August 5, 2021
3:30pm – 4:00
Virtual Meeting via Zoom. To join, click HERE
I. Call to Order
II. Attendance
III. Review and Committee Approval of Minutes of Policy Committee from June 22, 2021 Meeting
- Review of Recommendations for Amendments to Trustee Policy Manual (TPM) drafted by Attorney Rich-Fredericks/Attorney Powell
- Other, including recommendations for future agendas.
IV. Adjournment at 3:55
BOT Special Meeting Agenda
August 5, 2021
4:00 – 5:00 p.m.
Virtual Meeting via Zoom. To join, click here.
I. Approval of the Agenda
II. Action Items
- Review and approval of previous board meeting minutes
- Follow up on ongoing items from previous meetings
III. Adjournment
BOT Special Meeting Agenda
September 7, 2021
5:00 – 6:00 p.m.
Virtual Meeting via Zoom. To join, click here
I. Call to Order
II. Attendance
III. Approval of the Agenda
IV. Presidential Search Update
V. Action Items
- Vision & Values
- Vision Statement
- Shared Values
- Process and timeline
VI. Adjournment
Western Colorado University Board of Trustees
Ad Hoc Committee on Efficiencies, Bylaws, and Policy
Meeting Minutes
September 16, 2021
3:30 – 5 p.m.
Virtual Meeting via Zoom. To join, click HERE.
I. Call to Order
II. Attendance
III. Recommendations for Evaluation Criteria
IV. Recommendations, if any, for shared governance
V. Attorney Recommendations
VI. Other Recommendations
VII. Adjournment
BOT Special Meeting Agenda
October 1, 2021
9:00 – 10:00 a.m.
Virtual Meeting via Zoom. To join, click here.
I. Call to Order
II. Attendance
III. Approval of Agenda
IV. Action Items
- Review Feedback on the Vision & Values
V. Adjournment
Draft Meeting Agenda
October 7, 2021
9:00 a.m. – 4:00 p.m.
University Center, Western Colorado University
I. Call to Order
II. Attendance
III. Approval of the Agenda
IV. Approval of Minutes
V. Executive Session
Description: To consider personnel matters and to receive legal advice in accordance with § 24-6-402(3)(b)(I), C.R.S. and § 24-6-402(3)(a)(II), C.R.S.
VI. Review of Action Items from BOT Meeting of July 15, 2021
VII. Oral Reports
- Board Chair
- Interim President
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Mid Managers Chair
- Foundation Executive Director
- Legislative Report
VIII. Public Comment
IX. Action Items
- Personnel Action and Information Items
- Ad Hoc Committee on Policy (1-1.8, Appx B & C)
- FY2021-22 Current Fund Budget Adjustments and FY2020-21 FYE Budget Variance Report
- Roll-call Vote on Support for W.A. “Tex” Moncrief, Jr. Petroleum Geology Program per Rady Agreement
- Discharge of the Ad Hoc Committee for Action
Lunch with Student Athletes
X. Discussion Topics
- Board Vision and Values Update
- Student Enrollment Update
- Presidential Search Update
- Western 2020-21 Administrative Annual Report- Draft
- Elevate Western Campaign Update
XI. Written reports
- COVID Update
- HB21-1330 Task Force
- Organizational Chart
- Campus Updates
XII. Set Next Meetings Agenda: December 9, 2021
XIII. Other Business
XIV. Adjournment
Joint Lunch & Meeting with Foundation Board of Directors Agenda
October 8, 2021
12:30 p.m. – 2 p.m.
University Center, Western Colorado University
12:30 – Lunch and Conversation with Board of Trustees
1:00 – Travis Carley (CCS): Moving a Campaign Forward in a Presidential Transition & Discussion
2:00 – Joint meeting concludes
Special Board of Trustees (BOT) Meeting Agenda
October 14, 2021
3 – 4 p.m.
I. Call to Order
II. Attendance
III. Approval of the Agenda
IV. AGB Stakeholder Session
V. Adjournment
February 6, 2020
Proposed Meeting Agenda
February 6, 2020
10:00 a.m. – 3:00 p.m.
Warwick Hotel, Denver, Colorado
I. Approval of the Agenda
II. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
III. Approval of Minutes for the Board of Trustees Meetings of December 12, 2019.
IV. Discussion Topics
A. Tuition and Fees Overview
B. FY2020-21 Initial Budget Assumptions: E&G Fund
C. Facility Master Plan
D. Comprehensive Campaign
Break (Working Lunch)
V. Action Items
A. Personnel Action and Information Items
B. FY2019-20 Current Funds Budget Amendment
C. FY2020-21 Tuition, Fees, Room and Board
D. FY2020-21 Board of Trustees Meeting Schedule
E. Proposed Curriculum Changes for 2020-21
VI. Written Reports
A. Strategic Resource Allocation Update
B. Organizational Chart
C. Campus Updates
VII. Oral Reports
A. Student Trustee
B. Faculty Trustee
C. Faculty Senate Chair
D. Board Chair
E. President
F. Legislative Liaison
VIII. Public Comment
IX. Adjournment
Proposed Meeting Agenda
March 26, 2020
10:00 a.m. – 3:00 p.m.
Virtual Meeting
To Join by Computer click here
To Join by Phone Dial 1-646-876-9923; Meeting ID 232 856 583 #
10:00 a.m. I. Approval of the Agenda
10:05 a.m. II. Executive Session
Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
10:35 a.m. III. Approval of Minutes for the Board of Trustees Meetings of February 6, 2020.
10:40 a.m. IV. Action Item
A. Personnel Action and Information Items
B. Naming and Gift Review Policy
C. Facility Master Plan
D. Moffat Hall Construction Contract
E. Affirmative Action Program
11:45 a.m. Break
12:00 p.m. V. Discussion Topics
A. COVID-19 Update
1:30 p.m. VI. Written Reports
A. Faculty and Staff Salary Report
B. FY2020-21 Draft Current Fund Budgets
C. Comprehensive Campaign Update
D. Strategic Resource Allocation Update
E. Recruitment and Enrollment Report
F. Organization Charts
G. Campus Updates
2:20 p.m. VII. Oral Reports
A. Student Trustee
B. Faculty Trustee
C. Faculty Senate Chair
D. Foundation Executive Director
E. Legislative Update
F. Board Chair
G. President
2:55 p.m. VIII. Public Comment
3:00 p.m. IX. Adjournment
Proposed Meeting Agenda
April 15, 2020
10:00 a.m. – 11:00 a.m.
Special Meeting
To Join by Computer click Here
To Join by Phone Dial 1-646-876-9923; Meeting ID 993 5100 6258#
I. Approval of the Agenda
II. Action Item
A. Amended 2019-20 Board of Trustee Meeting Schedule
B. Handbook for Professional Personnel: Temporary Pause of Tenure Clock
III. Discussion Topic
IV. Public Comment
V. Adjournment
Proposed Special Meeting Agenda
May 28, 2020
10:00 a.m. – 11:00 a.m.
To join the virtual meeting click here – ID 962 9090 2092
To Join by Phone Dial 1-646-876-9923
I. Approval of the Agenda
II. Action Item
A. June and July Furloughs for Select Administrative Staff
III. Public Comment
IV. Adjournment
Proposed Meeting Agenda
June 10, 2020
9:00 a.m. – 2:00 p.m.
Virtual Meeting
To join by computer, please click here
9:00 a.m. I. Approval of the Agenda
9:05 a.m. II. Executive Session
Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
10:00 III. Approval of Minutes for the Board of Trustees Meetings of March 26, April 15 (Special), and May 28 (Special), 2020
10:05 a.m. IV. Action Items
A. Election of Officers for 2020-21
B. Personnel Action and Information Items
C. Naming and Gift Review Policy
D. FY2021-22 Capital, IT and Controlled Maintenance Requests
E. FY2020-21 Current Fund Budgets
11:00 a.m. Break
11:15 a.m. V. Discussion Topics
A. 2020-21 Academic Year Planning Update
12:45 p.m. VI. Written Report
A. Recruitment and Enrollment Report
B. Comprehensive Campaign Update
C. Organizational Chart
D. Gunnison Combined Solar Initiative
1:00 p.m. VII. Oral Reports
A. Student Trustee
B. Faculty Trustee
C. Faculty Senate Chair
D. Legislative Update
E. Foundation Executive Director
F. Board Chair
G. President
1:55 p.m. VIII. Public Comment
2:00 p.m. IX. Adjournment
Proposed Special Meeting Agenda
June 22, 2020
10:30 a.m. – 11:30 a.m.
Virtual Meeting
To join the meeting please click here
I. Approval of the Agenda
II. Action Item
A. Diversity, Equity, Inclusion and Internationalization Statement
III. Discussion Topic
A. BOT Correspondence Guidelines
IV. Public Comment
V. Adjournment
Proposed Special Meeting Agenda
July 15, 2020
12:00 p.m. – 4:00 p.m.
Elevation Hotel, Mt. Crested Butte
I. Approval of the Agenda
II. Discussion Topics
A. Comprehensive Campaign and Advancement Business Plan
B. DEII Committee presentation on Campus Climate Survey and Next Steps
C. Fall Planning Update
D. Brainstorming University Efficiencies
III. Public Comment
IV. Adjournment
Proposed Special Meeting Agenda
July 17, 2020
8:00 a.m. – 12:00 p.m.
Elevation Hotel, Mt. Crested Butte
I. Approval of the Agenda
II. Discussion Topics
A. Strategic Resource Allocation Study
III. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S.
Topics:
1) Freedom of Expression Policy
2) Board of Trustee Bylaws
IV. Action Item
A. Freedom of Expression Policy
V. Public Comment
VI. Adjournment
Agenda
August 5, 2020
9:00 a.m. – 10:00 a.m.
Virtual Meeting
To join the meeting please click HERE.
I. Call to Order by Chair
II. Attendance
III. Discussion of Agenda items
1) Better process for amending Trustee Policy Manual
2) Perhaps have a formal nominating committee for elected positions
3) Perhaps have an active Board member hold the secretarial position
4) Tighten up how agenda items are tracked (approval of motions, follow-up on action items)
5) Look at process of how agenda items are decided (Suggestion – At each meeting prior, set the topics for the following meeting) and regularly invite input from the BOT
6) Have a clear understanding of when board materials are expected to be sent out for adequate time for review by the Board.
7) Confirm when postings will be shared to the public by amending By Laws and in what manner (website and other – email, etc.)
8) Review the minutes at the beginning of each meeting, noting the status of each action item
9) Stick to time schedules (items at the end often get cut off , which isn’t fair to those reporting, especially to the Student Trustee).
10) Look at process for executive session in order to limit its use to only necessary topics.
11) Other/ additional suggestions/ideas.
o Should we vary our agenda outline so that some of the speakers who are typically listed last will have a chance to talk?
o Should we establish the main agenda at the conclusion of our meetings?
o Should we extend our meeting times by at least one hour or even more after the agenda is set so we make sure that we have time for thoughtful discussion?
o We need to complete our discussion on how to handle emails both anonymous and signed and written to either one or all of the BOT members.
IV. Next Steps
V. Adjourn
Bylaws and Policies of the BOT Committee
Agenda
August 12, 2020
9:00 am – 10:00 am
Virtual Meeting
To join the meeting please click here.
- Call to Order by Chair
- Attendance
- Introduction per Counsel’s request
- Discussion of Agenda items
Updates to Manual and Bylaws- update Western’s name to reflect the statutory change, to delete the word “state” and the “s” from references to WSCU,
- ensure a single font is used throughout the document,
- adhere to the rule of 7 when setting deadlines and timeframes,
- include the Oxford Comma where it may be absent (there’s a case that resulted in a significant judgement that informs this particular bit).
Within the Bylaws:
- Amend Art. 1, Sect. 3 of the Bylaws to remove the 15 day notice requirement. OML requires 24 hours notice for public bodies and is silent as to state public bodies. We generally advise that 24 hours is a good benchmark. I understand it is also your current practice. While Western can certainly hold itself to a higher standard of notice, it cannot reduce the statutory standard. Thus, other than for emergency meetings, 24 hours is the minimum benchmark for giving notice of meetings.
- Amend Art. 1, Sect. 4 of the Bylaws to add language regarding the ability to meet via video conference platform. This modernizes the bylaw and also provides express permission to the BOT to do what it has necessarily done during COVID-19.
- Art 1, Sect. 5(2)(e) of the Bylaws to reflect that the requirement is of 2/3 of the “voting membership” not just the membership in order to align with OML, and its exception for IHEs.
- Art 1, Sect. 5(2)(h) of the Bylaws to strike the word “tape” since that is a reference to outdated technology and thus may be underinclusive of current methods of recording sound.
Within the broader TPM:
- Amend Sect. 1.9 re shared decision making (consider if this still reflects your practice)
- Amend Sect. 1.13 re community and state issues (consider if this still reflects your practice)
- Amend Sect. 3.5 re sexual harassment, in order to comply with the new federal Title IX Regulations (eff. 8/14), including but not limited to the definitions of “sexual harassment,” “responsible employee,” “complainant,” and “respondent,” and the contact information for your new Title IX Coordinator. Your coordinator is already working on new policy for the campus, but you must also update the TPM to reflect that new policy (if arrangements have not yet been made).
- Amend Sect. 3.12 re data privacy to reflect changes in the law
Additional potential changes
- Carryover ideas from Meeting Number ONE
- Possibly adopt the idea of term limits for officers/change in duties of officers
- Other
Notes re approval of recommendations by Committee
Requirements to amend the Bylaws is located at Art. I (PDF p. 14) and you must:
- Approve them by majority of voting membership;
- After written notice of at least 15 days to the trustees; and
- All amendments must comply with state [and federal] law
Requirements to amend the TPM are not as proscribed but Section 1.6 indicates that the President and University staff are responsible for the TPM.
- Next Steps
- Adjourn
Board of Trustees
(BOT) Efficiencies, Bylaws, and Policies Committee
Meeting THREE – Bylaws and Efficiencies Discussion (cont.)
August 26th, 2020
Time 9:00-10:00 am
Virtual Meeting
To join the meeting please click here.
I. Call to Order by Chair
II. Attendance
III. Continuing from previous bylaws discussion
a. Amend Sect. 3.12 re data privacy to reflect changes in the law
IV. Additional potential changes
a. Possibly adopt the idea of term limits for officers/change in duties of officers – Trustee Pribyl’ s suggestion.
b. Other – Trustee Oates suggestions:
• Section 1-6–President and University staff are required to maintain the Policy Manual/By-Laws. My question is should not the Policy/By-Laws be readily accessible to the public? In researching our current questions, I found it hard to access the information. I don’t believe it can be found on the WCU website.
• Sections 3-4 & 3-5–These Sections refer to Discrimination, Violence, and Sexual Harassment with a great amount of detail in process etc. and I question whether we should not request of the University staff to report to the board at least semi-annually all violations particularly since we are required under the Cleary Act to report on sexual harassment allegations on an annual basis.
Also, as we have done in the sexual harassment section identifying the primary University contact, should we not also identify the Affirmative Action Officer?
• Section 5-1 & 2 & 3– This is really a question of University compliance and should be addressed to staff but there are a number of CCHE/State reports required and I would assume these would also need Board review prior to submission. I don’t believe I have seen these reports particularly not in the way outlined in the by-laws which seems fairly precise. Only thing close to this kind of information in these formats is our current SAR project which would not meet all the standards outlined. Would you be as so kind to review Section 5 particularly the areas regarding academic affairs and outline a list of required reports for the CCHE/State and when and how often?
• Section 6-2–This is another compliance question. This indicates the Athletic department is to have an Athletic Advisory Board. My questions are
1. do we have one;
2. is it mandatory to have one;
3. what is their reporting responsibility?
• Section 6-3– The way I read this is that all Student Group funding flows through the Student Government Association. I don’t think that is the way it works as I believe a number of groups are funded directly. Is my interpretation correct? Have to ask Brad on how the money flows.
V. Request from Trustee Oates for Attorney Rich-Frederick’s input on the following
a. Controlling of firearms on campus by University staff and students and more importantly, visitors to campus.
b. Alcohol possession and consumption by particularly campus visitors
VI. Items carried over from Meeting ONE
a. Should we extend our meeting times by at least one hour or even more after the agenda is set so we make sure that we have time for thoughtful discussion?
VII. Approve the Minutes for Meetings ONE and TWO
VIII. Next Steps
a. Prepare recommendations report for board meeting including recommendations from all Three meetings of the Committee.
Please Note:
Requirements to amend the Bylaws are located at Art. I (PDF p. 14) and you must:
o Approve them by majority of voting membership;
o After written notice of at least 15 days to the trustees; and
o All amendments must comply with state [and federal] law
Requirements to amend the Trustee Policy Manual (TPM)are not as prescribed above, but Section 1.6 indicates that the President and University staff are responsible for the TPM.
b. Other
IX. Adjourn
October 1, 2020
10:00 a.m. – 4:00 p.m.
Aspinall Wilson Center, Western Colorado University
I. Approval of the Agenda
II. Approval of Minutes for the Board of Trustees Meetings of June 10, 2020, June 22, 2020 (Special), July 16 & 17, 2020 (Board Retreat)
III. Action Items
- Gallagher Amendment Initiative (Amendment B) Resolution: 25 minutes
- FY2020-21 Current Fund Budget Adjustments and FY2019-20 FYE Budget Variance Report: 15 minutes
- Freedom of Expression Policy: 15 minutes
- Personnel Action and Information Items: 5 minutes
- Roll-call Vote on Support for W.A. “Tex” Moncrief, Jr. Petroleum Geology Program per Rady Agreement: 15 minutes
- Revisions to Trustee Policy Manual, Section 3.5, Policy Prohibiting Sexual Harassment: 20 minutes
- Board of Trustee Meeting Efficiencies, Bylaws and Policies Review: 45 minutes
- Section I C, D, & E: 5-10 minutes
- Section I A & B: 5 minutes
- Section III B & C: 5-10 minutes
- Section IV: 10 minutes
- Section III A: 10 minutes
IV. Discussion Topics
- Strategic Resource Allocation Update: 30 minutes
- DEII Update: 30 minutes
- Western 2019-20 Administrative Annual Report- Draft: 30 minutes
- Elevate Western Campaign Update: 20 minutes
- University / Foundation Service Agreement: 10 minutes
V. Written reports
- FY2019-20 Final Student Enrollment Report
- Organizational Chart
VI. Oral Reports
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Foundation Executive Director
- Board Chair
- President
VII. Public Comment
VIII. Adjournment
9:00 I. Approval of the Agenda
II. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
III. Adjournment
Virtual Meeting via Zoom. To join, click here
I. Approval of the Agenda*
*Within the approved new agenda format there seems to be no need for a reoccurring Consent section as items either need to be discussed and approved (“action”) or simply shared with no approval is necessary (“Discussion” & “Written”).
II. Approval of Minutes for the Board of Trustees Meetings of October 1, 2020.
III. Review of Previous Action Items Listed in Minutes.
IV. Oral Reports
- Student Trustee
- Faculty Trustee
- Faculty Senate Chair
- Foundation Executive Director
- Board Chair
- President
V. Public Comment
VI. Action Items
- Western 2019-20 Administrative Annual Report-Final and Executive Evaluation
- Personnel Action and Information Items
- Student Trustee Residency Requirement Bill
- Amendment to the Plan Document for the State Universities in Colorado Defined Contribution Retirement Plan (DCRP
Working Lunch Break
VII. Discussion Topics
- 2020 Optional Retirement Program Performance Review Report
- Revised Trustee Policy Manual
- Strategic Resource Allocation Update
- Comprehensive Campaign Update
- Harassment, Bias and Clery Act Reporting, and Surveillance
- Rady Gift/Western Opportunity Fund Update
VIII. Written Reports
- 2020-21 Board of Trustees Meeting Schedule-Draft
- Department of Higher Education Budget Request
- Enrollment Report
- Financial and Capital Construction Report
- Organizational Chart
IX. Set Next Meeting’s Agenda
X. Executive Session
- Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.
XI. Adjournment
Additional Resources
Board of Trustees Policy Manual
This Policy Manual is a publication with controlled circulation which will be distributed by the University to the Board and University staff, in order to assure its availability to all concerned persons.
Contact Board of Trustees
The Board of Trustees welcomes communication. Do you have a question, comment or concern? Please feel free to contact us.
Policy and Governance
Learn more about the DEI and free expression policies endorsed by the Western Board of Trustees.
Presidential Search Communications
In an effort to provide a channel for open and transparent information regarding Western’s search for a new president, the Board of Trustees will post any communications regarding the search to this page.
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