Board of Trustees

Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
January 13, 2023
2-3:30 p.m.
Virtual Meeting via Zoom. To join, click HERE.
Meeting Minutes

I. Call to Order

II. Attendance

III. Additions to Agenda, if any, and Approval of the Agenda

IV. Approve Minutes from 11/2022 Policy meeting

V. Discuss Trustee roles / behaviors in TPM

VI. Other Business – Other Policy Committee Suggestions and Discussion

VII. Thanks and Adjournment

Western Colorado University Board of Trustees
February 1, 2023
6:00 p.m.
Dinner – The Urban Farmer

Western Colorado University Board of Trustees
February 2, 2023
8:15 a.m.
Breakfast – Colorado State Capitol Building

Western Colorado University Board of Trustees
February 2, 2023
10:00 a.m. – 5:00 p.m.
The Oxford Hotel, Denver, Colorado
Meeting Minutes

10:00 I. Call to Order

10:05 II. Attendance

10:10 III. Approval of the Agenda

10:15 IV. Approval of Minutes for the December 8, 2022 Board of Trustees Meeting

10:25 V. Review of Action Items from BOT Meeting of December 8, 2022

10:40 VI. Oral Reports

• President
• Board Chair
• Student Trustee
• Faculty Trustee
• Faculty Senate Chair
• Foundation Executive Director
• Attorney General/Legal Report
• Legislative Report

11:20 VII. Public Comment

11:30 VIII. Action Items

• Sabbatical Proposals and Report
• FY2023-24 Board of Trustees Meeting Schedule
• Proposed Curriculum Changes for 2023-24

12:00 – Lunch

1:00 VIII. Action Items (Cont.)

• Ad Hoc Committee on Policy
• FY2023-24 Tuition, Fees, Room and Board Rates (Hand Carry)

1:45 IX. Discussion Topics

• Budget Overview and FY2023-24 Initial Budget Assumptions
• FY2021-22 Financial and Compliance Audit
• Housing Update
• Elevate Western Campaign Update

3:00 X. Written Reports

• Enrollment Report
• Financial and Capital Construction Report
• Campus Updates

3:30 XI. Set Next Meeting Agenda: March 23, 2023

3:40 XII. Other Business

3:45 XIII. Executive Session

• Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S. and to receive legal advice in accordance with §24-6-402(3)(a)(II), C.R.S.

5:00 XIV. Adjournment

Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
March 14, 2023, 12:00-1:30 p.m.
Virtual Meeting via Zoom. To join, click HERE
Meeting Minutes

I. Call to Order

II. Attendance

III. Additions to Agenda, if any, and Approval of the Agenda

IV. Approve Minutes from 1/13/2023 Policy meeting

V. Discuss Conflict of Interest, Confidentiality, Code of Ethics, and DEI in TPM

VI. Other Business – Other Policy Committee Suggestions and Discussion

VII. Thanks and Adjournment

Western Colorado University Board of Trustees
March 23, 2023
10:00 a.m. – 4:00 p.m.
University Center, Western Colorado University
Meeting Minutes

10:00 I. Call to Order

10:05 II. Attendance

10:10 III. Approval of the Agenda

10:15 IV. Approval of Minutes for the Board of Trustees meeting of February 2, 2023

10:25 V. Review of Action Items from BOT Meeting of February 2, 2023

10:35 VI. Oral Reports

1. President
2. Board Chair
3. Student Trustee
4. Faculty Trustee
5. Faculty Senate Chair
6. Administrative Leadership Council Chair
7. Foundation Executive Director
8. Athletic Director
9. Attorney General/Legal Report
10. Legislative Report

11:25 VII. Public Comment

11:30 VIII. Executive Session

• Description: To consider personnel matters in accordance with §24-6- 402(3)(b)(I), C.R.S. and to receive legal advice in accordance with § 24-6- 402(3)(a)(II), C.R.S.

12:15 Lunch (SAAC)

1:00 IX. Action Items

1. Personnel Action and Information Items
2. Master Lease Agreement for Faculty/Staff Housing – Hand Carry
3. Ad Hoc Committee on Policy

1:45 X. Discussion Topics

1. Colorado Trustee Network Overview
2. 2023-2028 Strategic Plan Draft
3. Weapons Policy and Campus Safety Update
4. Elevate Western Campaign Update
5. FY2023-24 Draft Current Fund Budgets – Hand Carry

3:30 XI. Written Reports

1. Enrollment Report
2. Campus Updates

3:45 XII. Set Next Meeting’s Agenda: May 5, 2023

3:50 XIII. Other Business

4:00 XIV. Adjournment

Western Colorado University Board of Trustees (BOT)
Proposed Special Meeting Agenda
April 21, 2023
8-9:00 a.m.
Virtual Meeting via Zoom. To join, click HERE
Meeting Minutes

I. Call to Order

II. Attendance

III. Approval of the Agenda

IV. Action Item

• Multi-Unit Lease Agreement

V. Adjournment

Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
April 21, 2023, 9-10:30 a.m.
Virtual Meeting via Zoom. To join, click HERE
Meeting Minutes

I. Call to Order

II. Attendance

III. Additions to Agenda, if any, and Approval of the Agenda

IV. Approve Minutes from 3-14-2023 Policy meeting

V. Discuss TPM topics

• Section 3.3 of TPM — Clarify if BOT approval is needed
• Section 5.2 of TPM — Degree and Sub-major Programs. Add a 1.12 section explaining the market need, expected enrollment, competition, and other factors to build a business case for this program.
• Section 1.3, ARTICLE IV — Committees — Discuss the need for any Standing Committees including Audit Committee
• Chapter 1: discuss Board and Individual Trustee Evaluations
• Chapter 1: discuss Board on-boarding
• Review Section 2.0 of the TPM and the online DEI statements
• Meeting Efficiency — discuss sample board meeting agenda Appendix B, timing of reports, and other suggestions

VI. Other Business — Other Policy Committee Suggestions and Discussion

Other business?

And items to be taken up by Policy Committee when appropriate:

• consider intellectual property policies in Section 5 in line with faculty recommendations
• consider additional updates from Academic Affairs to Section 3.0 and others
• consider / review changes suggested by faculty to the Handbook for Professional Personnel
• consider changes to TPM relevant to Title IX, once federal changes are approved
• other matters assigned to the committee from the Chair and recommendations from the Policy committee members

VII. Scheduling Next Policy Committee meeting

VIII. Thanks and Adjournment

Proposed Meeting Agenda
May 5, 2023
9:00 a.m. – 4:00 p.m.
University Center, Western Colorado University
Meeting Minutes

9:00 I. Call to Order

9:05 II. Attendance

9:10 III. Approval of the Agenda

9:15 IV. Approval of Minutes for the Board of Trustees meeting of March 23, 2023 and April 21, 2023

9:25 V. Review of Action Items from BOT Meeting of March 23, 2023

9:35 VI. Discussion Topics

• 2023-2028 Strategic Plan Update 1 hour
• 2023-2028 Strategic Plan Update 1 hour
• Updates to Trustee Policy Manual Section 3.2 and The Handbook for Professional Personnel Section 2.03 regarding employee contracts 15 minutes

11:20 VII. Action Items

• Personnel Action and Information Items 10 minutes
• FY2023-24 Current Fund Budgets 20 minutes
• FY2024-25 Capital, IT, and Controlled Maintenance Requests 20 minutes
• Affirmative Action Program 20 minutes

12:30 Lunch with newly tenured and emeritus faculty

1:15 VIII. Action Items (continued)

• Ad Hoc Committee on Policy 15 minutes
• Curriculum Approval: Bachelor of Science in Psychology 10 minutes
• Election of Officers for 2023-24: Chair, Vice Chair, Secretary, and Treasurer 10 minutes

1:50 X. Written Reports

• Enrollment Report 10 minutes
• Emergency Response Protocols and Planning 10 minutes
• Elevate Western Campaign Update 10 minutes
• Campus Updates 5 minutes

2:25 XI. Oral Reports

• President
• Board Chair
• Student Trustee
• Faculty Trustee
• Faculty Senate Chair
• Administrative Leadership Council Chair
• Foundation Executive Director
• Athletic Director
• Attorney General/Legal Report
• Legislative Report

3:30 XII. Public Comment

3:40 XIII. Set Next Meeting’s Agenda: Board Retreat June 22-23, 2023

3:50 XIV. Other Business

4:00 XV. Adjournment

Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
Agenda
May 16, 2023

2:00–3:30 p.m. MTN
Virtual Meeting via Zoom. To join, click HERE
Meeting Minutes

I. Call to Order

II. Attendance

III. Additions to Agenda, if any, and Approval of the Agenda

IV. Approve Minutes from 4/21/2023 Policy meeting

V. Continued Discussion of Topics from Last Meeting

• Committees, Board evaluation, Board evaluation.  While some discussion has taken place, further exploration is needed before the Policy Committee can make a recommendation about committees, board evaluations, board on-boarding, etc.  Theresa has talked to a Adams State University trustee and reviewed AGB materials.  Natalie will further review inputs from other AGs.  Other Policy committee members may also review materials and bring in their thoughts to the next Policy meeting.
• Board member skills
• Board member indemnification
• Directors and Officers Insurance

VI. Other Business – Other Policy Committee Suggestions and Discussion

Review outstanding action items from2023 Policy Committee work plan and determine approach / timeline to finishing our work.

The WCU Policy Committee established its 2023 work plan in January 2023:

• Explore a possible trustee Conflict of Interest (COI) statement
• Explore a possible trustee non-disclosure (NDA) statement
• Review/Update Section 2 of the TPM and ensure it is consistent with DEI statements (and make sure those DEI statements on the website are updated)
• Consider intellectual property policies and other items in Section 5 in line with faculty recommendations
• Consider additional updates from Academic Affairs to Section 3.0 and others
• Consider / review changes suggested by faculty to the Handbook for Professional Personnel
• Consider changes to TPM relevant to Title IX, once federal changes are approved
• Other matters assigned to the committee from the Chair and recommendations from the Policy Committee members

VII. Set Next Meeting

VIII. Thanks and Adjournment

Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Policy
Agenda
June 7, 2023
1:00-2:00pm MTN
Virtual Meeting via Zoom. To join, click HERE
Meeting Minutes

I. Call to Order

II. Attendance

III.Additions to Agenda, if any, and Approval of the Agenda

IV. Approve Minutes from 5/16/2023 Policy meeting

V. Continued Discussion of Topics from Last Meeting

VI. Other Business — Other Policy Committee Suggestions and Discussion

VII. Set Next Meeting

VIII. Thanks and Adjournment

Proposed Agenda
Business Session
June 22, 2023
10:00 a.m. – 3:30 p.m.
Crested Butte Community School Library
Meeting Minutes

10:00 – I. Call to Order

10:05 – II. Attendance

10:10 – III. Approval of the Agenda

10:15 – IV. Approval of Minutes for the Board of Trustees meeting of May 5, 2023

10:25 – V. Review of Action Items from BOT Meeting of May 5, 2023

10:35 – VI. Action Items

• Personnel Action and Information Items 10 minutes
• 2023-2028 Strategic Plan 1 hour
• WCU/WCU Foundation MOU and Staffing Update (hand carry) 45 minutes
• Ad Hoc Committee on Policy 10 minutes

12:30 – Lunch

1:00 – VII. Discussion Topics

• Elevate Western Campaign Update and Public Launch 30 minutes
• Attorney General’s Office Training (hand carry) 30 minutes

2:00 – VIII. Written Reports

• Enrollment Report 15 minutes

2:15 – IX. Oral Reports

• President
• Board Chair
• Student Trustee
• Faculty Trustee
• Faculty Senate Chair
• Administrative Leadership Council Chair
• Athletic Director
• Attorney General/Legal Report

3:15 – X. Public Comment

3:20 – XI. Set Next Meeting’s Agenda: September 28-29, 2023

3:25 – XII. Other Business

• Logistics for Martens property tour, Friday June 23rd

3:30 – XIII. Adjournment

Proposed Meeting Agenda
September 28, 2023
9:00am – 4:00pm
University Center, Western Colorado University

9:00 I. Call to Order

II. Attendance

III. Approval of the Agenda

IV. Approval of Minutes for the Board of Trustees Meetings of June 22-23, 2023

V. Review of Action Items from BOT Meetings of June 22-23, 2023

9:15 VI. Oral Reports

• President
• Board Chair
• Student Trustee
• Faculty Trustee
• Administrative Leadership Council Chair
• Athletic Director
• Attorney General
• Dean of Students

10:00 VII. Action Items

• Personnel Information and Action Item (10 minutes)
• Roll Call Vote on Support for W.A. “Tex” Moncrief, Jr. Petroleum Geology Program per Rady Agreement (20 minutes)

10:30 VIII. Discussion Topics

• 2023-2028 Strategic Plan: Implementation Planning – hand carry (60 minutes)

11:45 Lunch with SGA Leadership

12:30 IX. Discussion Topics contd.

• Student Enrollment Update and Admissions Overview (40 minutes)
• Elevate Western Campaign and Advancement Updates (30 minutes)
• DEIJ+ Educational Session (25 minutes)

2:05 Break

2:15 X. State Demographer Presentation (50 minutes)

3:05  XI. Discussion Topics contd.

• Strategic Resource Allocation Implementation Update (15 minutes)

3:20 XII. Written Reports

• Campus Updates

3:25 XIII. Executive Session (30 minutes)

• Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I).

3:55 XIV. Set Next Meeting’s Agenda: December 7, 2023

• End of Year Celebration: December 8, 2023

XV. Other Business

XVI. Public Comment

4:00 XVII. Adjournment

Special Board of Trustees Proposed Meeting Agenda
November 28, 2023
4:00pm-5:00pm
Remote Meeting Link
Meeting Minutes

4:00 I. Call to Order

II. Attendance

III. Approval of the Agenda

IV. Action Item: FY2023-24 Education and General Fund Budget Adjustment

4:10 V. Adjournment

Proposed Meeting Agenda
December 7, 2023
10:00 a.m. – 4:00 p.m.
Zoom Link: https://western.zoom.us/j/99365398375
Meeting Minutes

10:00 I. Call to Order

10:05 II. Attendance

10:10 III. Approval of the Agenda

10:20 IV. Approval of Minutes for the September 28, 2023 and November 28, 2023 Board of Trustees Meetings

10:30 V. Review of Action Items from BOT Meeting of September 28, 2023

10:40 VI. Oral Reports

• President
• Board Chair
• Student Trustee
• Faculty Trustee
• Faculty Senate Chair
• Administrative Leadership Council Chair
• Attorney General/Legal Report
• Legislative Report
• Athletic Director

11:25 VII. Public Comment

11:30 VIII. Action Items

• Personnel Action and Information Items
• Trustee Policy Manual: Posthumous Degrees
• Colorado Re-Engaged (CORE) Initiative

12:30 Lunch Break

1:00 VIII. Action Items (cont.)

• 2023 Affirmative Action Plan and 2023-2025 Program for Affirmative Action Strategies
• Multi-Unit Lease Agreement- Phase II

1:45 IX. Discussion Topics

• Cybersecurity Briefing
• 2023-2028 Strategic Plan: Metrics and Targets
• Enrollment Report

2:45 Break

3:00 IX. Discussion Topics (Cont.)

• Legislative Agenda Overview
• Elevate Western Campaign Update
• Draft 2024-25 Board of Trustees Meeting Schedule and Administrative Calendar

3:45 X. Written Reports

• Department of Higher Education Budget Request
• Campus Updates

3:50 XI. Set Next Meetings Agenda: February 8, 2024

3:55 XII. Other Business

4:00 XIII. Adjournment

Special Meeting Agenda
January 5, 2022
3 – 5 p.m.
Virtual Meeting via Zoom. To join, click here.

3:00 I. Call to Order

3:05 II. Attendance

3:10 III. Approval of the Agenda

3:15 IV. Signal Peak Housing Project Work Session

1. Follow up questions on the Q&A
2. Title Updates
3. Colorado Land Board Updates
4. January 11 Community Forum Updates
5. Questions/Direction from the Board

5:00 V. Adjournment

Board of Trustees (BOT) Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee) Workgroup
Thursday, January 6, 2022
9:00 AM – 10:00 AM
Virtual Meeting via Zoom. To join, click HERE

I. Attendance
II. Call to Order
III. Discussion of Presidential Evaluation with Staff from ACTA
IV. Adjournment

Board of Trustees (BOT) Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee) Workgroup
Monday, January 24, 2022
9:00 AM – 10:00 AM
Virtual Meeting via Zoom. To join, click HERE

I. Attendance
II. Call to Order
III. Discussion of Presidential Evaluation
IV. Adjournment

Meeting Agenda
February 3, 2022
9 a.m. – 4 p.m.
Virtual Meeting via Zoom. To join, click HERE.
Meeting Minutes

9:00 I. Call to Order

9:05 II. Attendance

9:10 III. Approval of the Agenda

9:15 IV. Approval of Minutes

9:25 V. Review of Action Items from BOT Meeting of December 9, 2021

9:40 VI. Oral Reports

1. Board Chair
2. Interim President
3. Student Trustee
4. Faculty Trustee
5. Faculty Senate Chair
6. Mid Managers Chair
7. Foundation Executive Director
8. Legislative Report

10:25 VII. Public Comment

10:45 VIII. Action Items

1. Personnel Action and Information Items
2. FY2022-23 Board of Trustees Meeting Schedule and Administrative Calendar
3. Proposed Curriculum Changes for 2022-23
4. Campus Security Update
   1. Lighting
   2. Cameras
5. Appointment of Board Members to Committees

11:55 Lunch

12:25 IX. Discussion Topics

1. Higher Education Role and Mission Overview
2. Presidential Search Update
3. Ad Hoc Committee on Policy/Presidential Evaluation
4. Elevate Western Campaign Update
5. Budget Overview and FY2022-23 Initial Budget Assumptions
6. FY2020-21 Financial and Compliance Audit
7. Information about Tenure Process
8. Public Private Partnership (P3) Housing Update

2:25 X. Written Reports

1. Enrollment Report
2. Financial and Capital Construction Report
3. COVID Update
4. Organizational Chart

2:35 XI. Set Next Meetings Agenda: March 24, 2022

2:45 XII. Executive Session

• Description: To consider personnel matters, matters required to be kept confidential under federal or state laws, and/or to receive legal advice in accordance with § 24-6-402(3)(b)(I), C.R.S. and § 24-6-402(3)(a)(II) and (III), C.R.S.

4:00 XIV. Adjournment

Board of Trustees (BOT) Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee) Workgroup Meeting Agenda
Thursday, February 17, 2022
3-4 p.m.
Virtual Meeting via Zoom. To join, click HERE

I. Attendance

II. Call to Order

III. Discussion of Leadership Criteria

IV. Discussion of Strategic Plan Metrics

V. Change of Language regarding “Institutional Handbook”

VI. Update of Status of Intellectual Property changes to the TPM.

VII. 14 Day notice for anything in bylaws

VIII. Discussion of American Council of Trustees and Alumni Review

IX. Other Matters

X. Adjournment

Special BOT Meeting Agenda
March 8, 2022
8:30 AM – 12:00 PM
UC North Conference Room

I. Approval of Agenda

II. Executive Session

• Description: To consider personnel matters under C.R.S. 24-6-402(3)(b)(I), including to interview and consider presidential candidate Brad Baca, and to receive legal advice as necessary under C.R.S. 24-6-402(3)(a)(II)

III. Adjournment

IV. Lunch – UC North Conference Room

5:45-7:00 PM, Rady Building Lobby

• Reception with Candidate Brad Baca, Board of Trustees, Alumni, Donors, & Community Members

7:15-8:30, President’s Residence

• Dinner with Candidate Brad Baca

Special BOT Meeting Agenda
March 9, 2022
9:30 AM – 12:00 PM
UC North Conference Room

I. Approval of Agenda

II. Executive Session

• Description: To consider personnel matters under C.R.S. 24-6-402(3)(b)(I), including to interview and consider presidential candidate Maria Klawe, and to receive legal advice as necessary under C.R.S. 24-6-402(3)(a)(II)

III. Adjournment

IV. Lunch – UC North Conference Room

5:30-6:45 PM, Rady Building Lobby

• Reception with Candidate Maria Klawe , Board of Trustees, Alumni, Donors, & Community Members

7:00-8:15, President’s Residence

• Dinner with Candidate Maria Klawe

Special BOT Meeting Agenda
March 10, 2022
9:30 AM – 12:00 PM
UC North Conference Room

I. Approval of Agenda

II. Executive Session

• Description: To consider personnel matters under C.R.S. 24-6-402(3)(b)(I), including to interview and consider presidential candidate Brad Baca, and to receive legal advice as necessary under C.R.S. 24-6-402(3)(a)(II)

III. Adjournment

IV. Lunch – UC North Conference Room

5:45-7:00 PM, Rady Building Lobby

• Reception with Candidate Michelle Rogers, Board of Trustees, Alumni, Donors, & Community Members

7:15-8:30, President’s Residence

• Dinner with Candidate Michelle Rogers

Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws and Thursday, March 10, 2022
2-3 p.m.
Virtual Meeting via Zoom. To join, click HERE.

I. Call to Order

II. Attendance

III. Approval of Agenda

IV. Approval of Minutes

V. Presentation of redlines and clean copy of TPM evaluation approved at our last meeting

VI. Presentation by Brad Baca of suggested changes to TPM re. “Institutional Handbook”

VII. Other Revisions Needed?

VII. Comparison of TPM evaluation form with 7.1 and 7.2 for redrafting these sections.

IX. Other Old Business

X. Other New Business

XI. Announcements

XII. Adjournment

Meeting Agenda
March 24, 2022
9:00 a.m. – 4:30 p.m.
University Center, Western Colorado University

Meeting Minutes

I. Call to Order

II. Attendance

III. Approval of the Agenda

IV. Approval of Minutes for the Board of Trustees meeting of February 3, 2022.

V. Oral Reports

1. Board Chair
2. Interim President
3. Student Trustee
4. Faculty Trustee
5. Faculty Senate Chair
6. Mid Managers Chair
7. Foundation Executive Director
8. Attorney General/Legal Report
9. Legislative Report

VI. Public Comment

VII. Action Items

1. Personnel Action and Information Item
2. Ad-Hoc Policy Committee
3. FY 2022-23 Tuition, Fees, Room & Board Rates
4. Workforce Housing Project Update

VIII. Discussion topics

1. Cybersecurity Briefing
2. FY2022-23 Draft Current Fund Budgets
3. Salary Assessment Task Force Update

IX. Written reports

1. Elevate Western Campaign Update
2. COVID Update
3. Enrollment Report
4. Campus Updates
5. Organization Charts

X. Set Next Meetings Agenda: May 6, 2022

XI. Other Business

XII. Executive Session

• Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

XIII. Action Item: President Selection

XIV. Adjournment

Special Meeting Agenda
March 25, 2022
8:00 – 10:00 a.m.
Virtual Meeting via Zoom. To join, click here.

8:00 AM I. Call to Order

8:00 AM II. Attendance

8:05 AM III. Approval of the Agenda

8:10 AM IV. Executive Session

• • • Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

9:55 AM Action Item:  President Selection

10:00 AM Adjournment

Special Meeting Agenda
April 1, 2022
8:30 – 9:30 a.m.
Virtual Meeting via Zoom. To join, click here.

8:30 a.m. I. Call to Order

8:30 a.m. II. Attendance

8:35 a.m. III. Approval of the Agenda

8:40 a.m. IV. Executive Session

• Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S

9:30 a.m. V. Adjournment

Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws and Policy
Wednesday, April 6, 10:00-10:30 a.m.
Virtual Meeting via Zoom. To join, click HERE.

I. Call to Order

II. Attendance

III. Approval of the Agenda

IV. Redraft of 7.1 and 7.2

V. Adjournment

Special Meeting Agenda
April 20, 2022
1:00 – 3:00 p.m.
Virtual Meeting via Zoom. To join, click here.

1:00 I. Call to Order

1:05 II. Attendance

1:05 III. Approval of the Agenda

1:10 IV. Executive Session

• Description: To consider personnel matters and to receive legal advice in accordance with §24-6-402(3)(b)(I) and § 24-6-402(3)(a)(II), C.R.S.

1:30 V. 2022-2023 Education and General (E&G) Fund Discussion

2:30 VI. Housing Discussion

3:00 VII. Adjournment

Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
Meeting Minutes
April 26, 2022
4:00 – 5:00 p.m.
Virtual Meeting via Zoom. To join, click HERE
Meeting Minutes

I. Call to Order

II. Attendance

III. Approval of the Agenda

IV. Redraft of 7.1 and 7.2

V. Adjournment

Proposed Meeting Agenda

May 6, 2022
9 a.m. – 4 p.m.
University Center, Western Colorado University

9:00 I. Call to Order

9:05 II. Attendance

9:10 III. Oath of Office

9:15 IV. Approval of the Agenda

9:20 V. Executive Session

• Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

9:50 VI. Approval of Minutes for the Board of Trustees Meeting of March 24, March 25, April 1 and April 20, 2022

9:55 VII. Review of Action Items from March 24, 2022 BOT Meeting

10:00 VIII. Oral Reports

1. Board Chair
2. Interim President
3. Student Trustee
4. Faculty Trustee
5. Faculty Senate Chair
6. Mid Managers Chair
7. Foundation Executive Director
8. Attorney General/Legal Report
9. Legislative Report

10:45 IX. Public Comment

10:50 X. Action Items

1. Ad Hoc Committee on Policy
2. Personnel Action and Information Item
3. Approval of President’s Contract
4. FY2022-23 Capital, IT and Controlled Maintenance Request

12:30 Break & Lunch with newly tenured faculty

1:15 Action Items Continued

1. FY 2022-23 Current Fund Budgets
2. Affirmative Action Plan

1:35 XI. Discussion Topics

1. Strategic Resource Allocation
2. Elevate Western Campaign & Foundation MOU Update
3. Cybersecurity briefing
4. Higher Learning Commission Update

3:35 XII. Action Item

1. Election of Officers for 2022-23 and final announcements by Chair Shaddock.

3:50 XIII. Written Reports

1. Enrollment Report
2. Campus Updates
3. Organization Charts

3:50 XIII. Set Next Meeting’s Agenda: Board Retreat July 14-15, 2022

3:55 XIV. Other Business

4:00 XVI. Adjournment

Proposed Agenda
Seminar Session

July 14, 2022 10:00am – 4:00pm
Crested Butte Community School Library
Meeting Minutes

I. Call to Order (10:00 a.m.)

II. Roll Call/Attendance (10:05 a.m.)

III. Approval of the Agenda (10:10 a.m.)

IV.  Discussion Topics (10:15 a.m.)

• A. Strategic Planning
  • i. CCHE Strategic Planning (60 minutes)
  • ii. Higher Learning Commission: Self Study Overview (60 minutes)

V. Break (Working Lunch) (12:15 p.m.)

VI. Discussion Topics Continued (12:30 p.m.)

• • iii. Western Strategic Plan Development (60 minutes)
• B. Housing Panel Discussion and Western Update (150 minutes)

VII. Adjournment (4:00 p.m.)

July 15, 2022 Crested Butte Community School Library,
Crested Butte, Colorado

Meeting Minutes

I. Call to Order (9:00 a.m.)

II. Roll Call/Attendance (9:05 a.m.)

III. Approval of the Agenda (9:10 a.m.)

IV. Approval of Minutes for the Board of Trustees Meeting of May 6, 2022 (9:20 a.m.)

V. Review of Action Items from BOT Meeting of May 6, 2022 (9:30 a.m.)

VI. Oral Reports (9:45 a.m.)

1. President
2. Board Chair
3. Student Trustee
4. Faculty Trustee
5. Faculty Senate Chair
6. Mid Managers Chair
7. Foundation Executive Director
8. Attorney General
9. Legislative Recap

VII. Action Items (10:30 a.m.)

1. Personnel Information and Action Item
2. Resolution to Update Enterprise Revenue Bond Tuition Pledge
3. MOU with Gunnison Rising for Utility Easement (hand carry)

VIII. Break (Working Lunch) (11:30 a.m.)

IX. Discussion Topics (11:45 a.m.)

1. Elevate Western Campaign and Advancement Update (30 minutes)
2. Attorney General’s Office Training (30 minutes)
3. Enrollment Report (30 minutes)

X. Executive Session (1:15 p.m.)

• Description: To consider personnel matters and to receive legal advice in accordance with §24-6-402(3)(b)(I) and § 24-6-402(3)(a)(II), C.R.S.

XI. Set Next Meeting’s Agenda: October 6, 2022 (1:45 p.m.)

XII. Public Comment (1:55 p.m.)

XIII. Adjournment (2:00 p.m.)

Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
Agenda
September  28, 2022
11am – 12:30pm MTN
Virtual Meeting via Zoom. To join, click HERE

Meeting Minutes

I. Call to Order

II. Attendance

III. Additions to Agenda, if any, and Approval of the Agenda

IV. Review Purpose and History of Policy Committee

V. Status of Trustee Policy Manual

VI. Sections 7.3.and 7.7 and 5.0 of TPM, inputs from Faculty Rep

VII. Other Business — Other Policy Committee Suggestions and Discussion

VIII. Thanks and Adjournment

Proposed Meeting Agenda

October 6, 2022
10:00am – 5:00pm
University Center, Western Colorado University
Meeting Minutes

I. Call to Order (10:00 a.m.)

II. Attendance (10:05 a.m.)

III. Approval of the Agenda (10:10 a.m.)

IV. Approval of Minutes for the Board of Trustees Meetings of July 14-15, 2022 (10:20 a.m.)

V. Review of Action Items from BOT Meetings of July 14-15, 2022 (10:30 a.m.)

VI. Oral Reports (10:40 a.m.)

• President
• Board Chair
• Student Trustee
• Faculty Trustee
• Faculty Senate Chair
• Administrative Leadership Council Chair
• Foundation Executive Director
• Attorney General

VII. Action Items (11:15 a.m.)

• Personnel Information and Action Item
• Ad Hoc Committee on Policy
• Roll Call Vote on Support for W.A. “Tex” Moncrief, Jr. Petroleum Geology Program per Rady Agreement
• FY2021-22 Unaudited Year-End Financial Report and FY2022-23 Current Fund Budget Adjustments

VIII. Lunch with EPIC Mentors (12:30 p.m.)

IX. Action Items (Cont.) (1:30 p.m.)

• 2024-2029 Strategic Planning Guiding Principles and Goals

X. Discussion Topics (2:30 p.m.)

• First 100 Days Report
• Elevate Western Campaign and Advancement Update
• Housing Update

XI. Written Reports (4:00 p.m.)

• Student Enrollment Report
• Campus Update

XII. Set Next Meeting’s Agenda (4:30 p.m.)

XIII. Other Business (4:40 p.m.)

XIV. Public Comment (4:50 p.m.)

XV. Adjournment (5:00 p.m.)

Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
Agenda
November 17, 2022
1:00-2:30 p.m.
Meeting Minutes

Virtual Meeting via Zoom. To join, click HERE

I. Call to Order

II. Attendance

III. Additions to Agenda, if any, and Approval of the Agenda

IV. Approve minutes from 09/28/2022 meeting

V. Possible Policy on Board Member censure and discussion

VI. Other Business – Other Policy Committee Suggestions and Discussion

VII. Thanks and Adjournment

Proposed Meeting Agenda

December 8, 2022
10:00 a.m. – 4:00 p.m.
University Center, Western Colorado University
Meeting Minutes

10:00 I. Call to Order

10:05 II. Attendance

10:10 III. Oath of Office (Trustee Hammer)

10:15 IV. Approval of the Agenda

10:20 V. Approval of Minutes for the October 6, 2022 Board of Trustees Meeting

10:30 VI. Review of Action Items from BOT Meeting of October 6, 2022

10:40 VII. Oral Reports

1. President
2. Board Chair
3. Student Trustee
4. Faculty Trustee
5. Faculty Senate Chair
6. Administrative Leadership Council Chair
7. Foundation Executive Director
8. Attorney General/Legal Report
9. Legislative Report

11:25 VIII. Public Comment

11:30 IX. Action Items

1. Personnel Action and Information Items
2. Ad Hoc Committee on Policy

12:00 Lunch

1:00 X. Executive Session

Description: To receive legal advice in accordance with § 24-6-402(3)(a)(II), C.R.S.

1:30 XI. Discussion Topics

1. Campus Policies on Weapons and Alcohol
2. 2024-2029 Strategic Plan Update
3. Legislative Agenda Overview
4. Elevate Western Campaign Update
5. Draft 2023-24 Board of Trustees Meeting Schedule and Administrative Calendar
6. Housing Update
7. Enrollment Report and Overview
8. Strategic Resource Allocation Implementation Update

3:20 Break

3:30 XII. Written reports

1. Department of Higher Education Budget Request
2. Financial and Capital Construction Report
3. Organizational Chart
4. Campus Updates

3:40 XIII. Set Next Meetings Agenda: February 2, 2023

3:45 XIV. Celebration of Trustee Ferchau for 8 years of service to Western

3:55 XV. Other Business

4:00 XVI. Adjournment