Board of Trustees

Special BOT Executive Session Meeting Agenda
January 19, 2021
3:30 p.m. – 5:00 p.m.
Virtual Meeting via Zoom. To join, click here
Meeting ID: 921 2486 3811

3:30 I. Approval of the Agenda

3:35 II. Executive Session

Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

5:00 III. Adjournment

Proposed Agenda
3:30-5:00 p.m.
Virtual Meeting
To join the meeting please click here
Meeting ID: 977 2201 5657

I. Call to Order by Chair

II. Attendance

III. Review Expectations of Ad Hoc Committee Working Together

IV. Establish Purpose of Ad Hoc Committee

V. Review of Key Situation Elements

VI. Proposed Actions and Discussion

VII. Next Steps

VIII. Proposed Agenda Items for January 28, 2021 Meeting

IX. Adjourn

Proposed Agenda
Time 3:30-5:00 p.m.
Virtual Meeting
To join the meeting click here
To join by phone: (646) 876-9923
Meeting ID: 977 2201 5657

I. Call to Order by Chair

II. Attendance

III. Review Expectations of Ad Hoc Committee Working Together

IV. Review Purpose and Progress of Ad Hoc Committee from Jan. 26 Meeting

V. Continue Discussion of Actions

VI. Next Steps

VII. Proposed Agenda Items for Feb. 1 Meeting

VIII. Adjourn

Western Colorado University
Board of Trustees
Ad Hoc Committee for Action
February 1, 2021
3:30-5:00pm
Virtual Meeting
To join the meeting please click here

I. Call to Order by Chair

II. Attendance

III. Review Expectations of Ad Hoc Committee Working Together

IV. Review Purpose and Progress of Ad Hoc Committee from previous meetings

V. Discuss and agree on BOT statement

VI. Propose and discuss other Actions

VII. Discuss and agree on recommended Actions

VIII. Next Steps: Send Ad Hoc Committee recommendation to BOT by 2/2

IX. Adjourn

Western Colorado University
Board of Trustees
Ad Hoc Committee for Action

February 3, 2021
8:00-9:00 am
Virtual Meeting
To join the meeting click here
To join by phone: (646) 876-9923
Meeting ID: 977 2201 5657

I. Call to Order by Chair

II. Attendance

III. Review Expectations of Ad Hoc Committee Working Together

IV. Work on Recommendations to Send to the Board

V. Adjourn

Proposed Meeting Agenda

February 4th, 2021
9:00 a.m. – 4:00 p.m.

The meeting is being held virtually in a webinar-style format via Zoom
The Board and other presenters will receive a personalized Zoom link to join
Public participants may join by clicking  here

9:00 I. Approval of the Agenda

9:05 II. Approval of Minutes for the Board of Trustees Meeting of December 10, 2020

9:10 III. Review of Previous Action Items Listed in Minutes

9:25 IV. Oral Reports

• A. Student Trustee
  B. Faculty Trustee
  C. Faculty Senate Chair
  D. Foundation Executive Director
  E. Board Chair
  F. President

10:35 V. Public Comment

10:40 VI. Action Items

• A. Strategic Resource Allocation
  B. Personnel Action and Information Items
  C. FY2021-22 Board of Trustees Meeting Schedule
  D. Update to Board Values
  E. FY2020-21 Current Fund Budget Amendment and Baseline Budget Scenarios for FY2021-22
  F. Proposed Curriculum Changes for 2021-22
  G. Real Estate

• i. Ditch Piping Agreement
  ii. Gunnison Rising MOA

• H. Revised Trustee Policy Manual
  I. Recommendations from Ad Hoc Committee on Action

1:00 Break

1:15 VII. Discussion Topics

• A. Rady Gift / Western Opportunity Fund Update
  B. Security Information: Harassment, Bias and Cleary Act Reporting and Surveillance Update
  C. Elevate Campaign Update
  D. Board Training: Board email policy, Executive Session protocols, Second Amendment

3:00 VIII. Written Reports

• A. Organizational Chart
  B. Concurrent Enrollment Overview (Part I)
  C. Condensed Annual Report 2020
  D. Alumni Engagement/Recruiting

3:10 IX. Set Next Meeting’s Agenda (March 25, 2021)

3:15 X. Executive Session
Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

4:00 XI. Adjournment

Western Colorado University
Board of Trustees
Ad Hoc Committee for Action

Thursday, February 11, 2021
3:30-5:00 p.m.
Virtual Meeting
To join the meeting please click here

I. Call to Order by Chair

II. Attendance

III. Review Expectations of Ad Hoc Committee Working Together

IV. Work on Next Steps of the Set of Board Approved Action Items

V. Adjourn

Western Colorado University
Board of Trustees
Ad Hoc Committee for Action

Thursday, February 18, 2021
3:30-5:00 p.m.
Virtual Meeting
To join the meeting please click here

I. Call to Order by Chair

II. Attendance

III. Review purpose of Ad Hoc Committee and operating principles / expectations.

IV. Motion to discuss personnel matters in Executive Session pursuant to ss24-6-402(3)(b)(I).

V. Reconvene in public meeting after Executive Session.

VI. President Salsbury updates BOT on the Strategic Resource Allocation Report including reception by and communication with the Western community.

VII. Review progress on other next steps of the Board Approved Action Items. (President Salsbury and other responsible parties)

VIII. New business.

IX. Motion to adjourn.

Western Colorado University
Board of Trustees
Proposed Special Meeting Agenda

Wednesday, March 10, 2021
9:00 a.m.-10:00 a.m.
Zoom meeting in webinar format
Public attendees may join by clicking here
The Board and other presenters will receive personalized Zoom links prior to the meeting

I. Approval of the Agenda

II. Public Comment

III. Discussion Topic

1. Tuition and Fees Overview

IV. Action Item

1. FY2021-22 Tuition, Fees, Room and Board

V. Possible Executive Session

Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

VI. Adjournment

Western Colorado University
Board of Trustees
Ad Hoc Committee for Action
Friday, March 12, 2021
9-9:59 a.m.
Virtual Meeting
To join the meeting please click here

AGENDA
(Start times for agenda items are approximate)

I. Call to order by Chair Szczurek. (9:01)

II. Attendance.

III. Review purpose of Ad Hoc Committee and operating principles / expectations.

IV. Review progress on the Board Approved Action Items. 9:05

• Action 1 (by President Salsbury and other responsible parties)
• Action 2 (by Trustee Shaddock and other parties)
• Action 4 (by Trustee Shaddock and other parties)

V. Motion to discuss personnel matters in Executive Session pursuant to ss24-6-402(3)(b)(I). (9:18)

VI. Reconvene in public meeting after Executive Session. (9:55)

VII. New business, if any.

VIII. Motion to adjourn.(9:59)

Proposed Special BOT Meeting Agenda
March 15, 2021
3:00 p.m. – 4:30 p.m.
Zoom Meeting
To join the meeting, please click here

I. Approval of the Agenda

II. Public Comment

III. Discussion Topic

1. Faculty Referendum

IV. Executive Session

Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

V. Adjournment

Proposed Special BOT Meeting Agenda
March 17, 2021
9:00 a.m. – 9:15 a.m.
Zoom Meeting
To join the meeting, please click here

I. Approval of the Agenda

II. Discussion Topic

1. Board Discussion and Statement Regarding Faculty Resolution

III. Adjournment

The 3/17 Special BOT Meeting has been canceled. Board discussion and statement regarding the Faculty Resolution will be added to the March 25th Agenda.

Western Colorado University
Board of Trustees
Ad Hoc Committee for Action
Tuesday, March 23, 2021
3:30 – 5:00 p.m.
Virtual Meeting
To join the meeting please click here

AGENDA
(Start times for agenda items are approximate)

I. Call to order by Chair Szczurek. (3:30)

II. Attendance.

III. Review purpose of Ad Hoc Committee and operating principles/expectations.

IV. Brief review of progress on the Board Approved Action Items 1, 2, and 4. (3:35)

• Action 1 (by President Salsbury and other responsible parties)
• Action 2 (by Trustee Shaddock and other parties)
• Action 4 (by Trustee Shaddock and other parties)

V. Motion to discuss personnel matters in Executive Session pursuant to ss24-6-402(3)(b)(I). (3:45)

VI. Reconvene in public meeting after Executive Session. (4:55)

VII. New business, if any.

VIII. Motion to adjourn. (4:59)

Proposed Meeting Agenda
March 25th, 2021
9:00 a.m. – 4:00 p.m.
Virtual via Zoom
Participants (presenters) will join by way of the individualized link sent to them from “western webinars.”
Public attendees may join by clicking here.

9:00 I. Approval of the Agenda

9:05 II. Approval of Minutes for the Board of Trustees Meetings of February 4^th, 2021, March 10^th     (Special), and March 15^th (Special)

9:10 III. Review of Previous Meeting’s Action Items

9:20 IV. Oral Reports

1. Student Trustee
2. Faculty Trustee
3. Faculty Senate Chair
4. Foundation Executive Director
5. Legislative Update
6. Board Chair
7. President

10:20 V. Public Comment

10:25 VI. Action Items

1. Personnel Action and Information Items
2. Faculty Referendum
3. Ad Hoc Committee for Action Update
   1. Committee’s Report on Action Items – 1, 2, 4
   2. Administration’s Communications Plan – Action 3
4. Gunnison Valley Properties Land Reversion and Gift

12:00 Lunch Break

12:30 VII. Discussion Topics

1. DEII Status on Climate Survey/Action Plan
2. Capital Campaign Update
3. SRA Execution Plan Update
4. Institutional Budgeting and FY2021-22 Draft Current Fund Budgets
5. Concurrent Enrollment Overview – Part II
6. Board of Trustees Training by Attorney General’s Office

2:30 VIII. Written Reports

1. Web Management / Update Process
2. Recruitment and Enrollment Report
3. Organization Charts

2:45 IX. Set Next Meeting’s Agenda (May 7, 2021)

3:00 X. Executive Session

Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

4:00 XI. Adjounrment

Notice: Trustee Pribyl and Trustee Szczurek are visiting Western this week, touring and meeting with various departments across campus. For a list of their schedule, please contact the President’s Office

Special BOT Meeting
Agenda
March 30, 2021
3:30 p.m. – 5:00 p.m.
Virtual Meeting via Zoom. To join, click here

I. Approval of Agenda

II. Discuss Selection of Values Facilitator

III. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

IV. Adjournment

Proposed Special Meeting Agenda
April 5, 2021
2:30 p.m. – 3:00 p.m.
https://western.zoom.us/j/94714473524

I. Approval of the Agenda

II. Discussion Topic
A. SRA Execution Plan Template

III. Adjournment

Board of Trustees
(BOT) Efficiencies, Bylaws, and Policies Committee
2021 Meeting 1 – Policies Discussion

Tuesday, April 6, 2021
3:30 – 5:00 p.m.
Virtual Meeting
To join the meeting please click here

I. Call to Order by Chair

II.  Attendance

III. Mission per the Action Plan and request of Attorney Rich-Fredericks—twofold approach

IV. Mission: to revise and strengthen the concept of shared governance by incorporating inputs from relevant constituents and especially governing Trustee email responses to Western Community.

V. Section 1.3- The Trustees’ Bylaws

VI. Section 1.9- Shared Decision Making. (We have a suggestion from Faculty Senate which I will find, and we can begin discussion on that as well as the paragraph as it stands).

VII. Section 3.5- Policy Prohibiting Sexual Misconduct (This may need to be eliminated)

VIII. Section 5.4: Academic Calendar of the University

• The University shall operate on a semester system during the academic year. The period and duration of summer terms are to be scheduled by the University to respond to the distinctive needs of the University and of its students and faculty. Innovative scheduling of mini-semester, short courses, and non-traditional programs is encouraged.

IX. Ascertain when these above items will be on the agenda and figure out how to take public comment through our email and/or otherwise.

X. Request from Attorney Rich-Fredericks to review the rest of the TPM (excepting the provisions related to sexual harassment and discrimination)

XI. Review and update Employee Handbook for Professional Personnel and other key documents (in process)

XII. Please Note:

• Requirements to amend the Bylaws are located at Art. I (PDF p. 14) and you must:

1. 1. Approve them by majority of voting membership.
   2. After written notice of at least 15 days to the trustees; and
   3. All amendments must comply with state [and federal] law.

• Requirements to amend the Trustee Policy Manual (TPM)are prescribed above, and Section 1.6 indicates that the President and University staff are responsible for the TPM.

XIII. Other – Attachment to meeting recommendations re recommended Agenda organization, complete and correct? Definition of Presidential Metrics?

XIV. Adjourn

Board of Trustees
(BOT) Efficiencies, Bylaws, and Policies Committee
2021 Meeting 2 – Policies Discussion

Tuesday, April 13, 2021
3:30 – 5:00 p.m.
Virtual Meeting
To join the meeting please click here

Agenda forthcoming.

Special BOT Meeting
Agenda
April 16, 2021
1:00 p.m. – 2:00 p.m.
Virtual Meeting via Zoom. To join, click here

I. Approval of Agenda

II. Discussion Item
A. Values Facilitator

III. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S

III. Adjournment

Board of Trustees
(BOT) Efficiencies, Bylaws, and Policies Committee
2021 Meeting 3 – Policies Discussion

Tuesday, April 20, 2021
3:30 – 5:00 p.m.
Virtual Meeting
To join the meeting please click here

Agenda forthcoming.

Special BOT Meeting
Agenda
April 23, 2021
4:00 p.m. – 5:00 p.m.
Virtual Meeting via Zoom. To join, click HERE

I. Approval of the Agenda

II. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

III. Adjournment

Western Colorado University
Board of Trustees
Ad Hoc Committee for Action

April 27, 2021
3:30 p.m. – 5:30 p.m.
Virtual Meeting via Zoom. To join, click HERE

I. Call to order by Chair Szczurek.

II. Attendance

III. Review purpose of Ad Hoc Committee and operating principles/expectations.

IV. Board Approved Action 1: Discuss Listening Session inputs and possible solutions/actions

V. Brief Review of progress on the Board Approved Actions 2 & 4

1. Action 2 (Trustee Shaddock and other parties)
2. Action 4 (Trustee Shaddock and other parties)

VI. Motion to discuss personnel and/or legal matter in Executive Session pursuant to ss24-6-402(3)(b)(I).

VII. Reconvene in public meeting after Executive Session

VIII. New Business

IX. Motion to Adjourn

Interim
Board of Trustees Meeting
Agenda

April 30th, 2021
11:00 a.m. – 12:00 p.m.
Virtual Meeting via Zoom. To join, click HERE

I. Approval of the Agenda

II. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

III. Adjournment

Proposed Meeting Agenda
May 7, 2021
9:00 a.m. – 5:00 p.m.
Western Colorado University
Meeting will be held main ballroom of Western University Center

9:00 I. Approval of the Agenda

9:05 II. Approval of Minutes for the Board of Trustees Meeting of March 25, 2020 and Interim BOT Meeting Minutes: 3/30, 4/16, 4/23, & 4/30

9:10 III. Review of Previous Action Items Listed in Minutes

9:25 IV. Oral Reports

1. Student Trustee
2. Faculty Trustee
3. Faculty Senate Chair
4. Legislative Update
5. Board Chair
6. President

10:35 V. Public Comment

10:40 VI. Action Items

1. Election of Officers for 2021-22
2. Personnel Action and Information Item
3. FY2022-23 Capital, IT and Controlled Maintenance Request
4. SRA Execution Plans
5. FY2021-22 Current Fund Budgets
6. Affirmative Action Plan
7. Naming of the School of Environment and Sustainability

12:30 Break (Lunch)

1:00 VII. Discussion Topic

1. Student Grievance Process Update
2. Elevate Western Campaign Update
3. Concurrent Enrollment Presentation
4. Updates from Ad Hoc Committee Chairs
5. Website Update

2:30 VIII. Written Reports

1. Higher Learning Commission Update
2. Enrollment Report
3. Organizational Chart

2:45 IX. Set Next Meeting’s Agenda: July 15-16, 2021

3:00 X. Executive Session

Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

5:00 XI. Adjournment

May 13th, 2021 (Special)
Interim Board of Trustees Meeting
8:00-10:00 a.m.
Virtual Meeting via Zoom. To join, click https://western.zoom.us/j/97354670204

I. Approval of the Agenda

II. Executive Session, appropriate under Section 24-6-402(3), C.R.S:

1. To receive legal advice under Section 24-6-402(3)(a)
2. To discuss personnel matters under Section 24-6-402(3)(b)(I)

III. Discussion Topics and Potential Action Items:

1. Appointment of an Interim President
2. Establishing a Presidential Hiring Committee

IV. Est. Adjournment

May 20th, 2021
3:30 p.m. 5:00 p.m.
Virtual Meeting via Zoom. To join, here.

I. Approval of the Agenda

II. Executive Session, appropriate under Section 24-6-402(3), C.R.S.:

1. To discuss personnel matters under Section 24-6-402(3)(b)(I)
2. To receive legal advice under Section 24-6-402(3)(a)

III. Discussion Topics and Potential Action Items:

1. Appointment of an Interim President
2. Establishing a Presidential Hiring Committee

IV. Est. Adjournment

BOT Special Meeting Agenda

May 26th, 2021
8:00 a.m. – 1:00 p.m.
Virtual Meeting via Zoom. To join, click here.

I. Approval of the Agenda

II. Executive Session
Description: To receive legal advice and discuss personnel matters in accordance with §24-6- 402(3) C.R.S.

III. Public Meeting: Discussion Topics—Process and Procedures for up-coming retreat in July

Break

IV. Discussion Topics—Continue discussion of above and as well as thoughts on:

1. Vision and values input from stakeholders
2. Next steps prior to the retreat in July

V. Adjournment

BOT Special Meeting Agenda
May 27, 2021
3:00 – 3:30 p.m.
Virtual Meeting via Zoom. To join, click here.

I. Approval of the Agenda

II. Approval of the prior meeting minutes

III. Executive Session
Description: To receive legal advice and discuss personnel matters in accordance with §24-6- 402(3) C.R.S

IV. Clarify Personnel Vote from May 13

V. Discussion and Potential Action Re-Search Committee Chair

VI. Adjournment

BOT Special Meeting
June 9, 2021
11:00 – 11:30 a.m.
Virtual Meeting via Zoom. To join, click here.

I. Approval of the Agenda

II. Discussion on Search Committee proposed by Chair James Pribyl based on BOT action on May 20 in adoption of the template offered by Trustee Erich Ferchau

• Search Committee: Nine members representing Trustees, University and Public, three each.
  • Three Trustees (Pribyl, Todd, Vasquez)
  • Three University (Faculty, Student, staff to be named)
  • Three Public: One nominated by Foundation, thus likely an alum and donor. One member from Gunnison Valley, one member outside GV.

III. Invitation to nominate public positions from the BOT, President, and Cabinet. Deadline in June (Date forthcoming) The Search Trustees will nominate to the full board for BOT meeting (Date forthcoming).

IV. Progress reports will be updated regularly which will detail the progress and actions of the Search Committee.

V. Additional meetings will be scheduled regularly (30-minute conference calls) to discuss the action items and “to-do” list.

VI. Adjournment

Ad Hoc Committee on Policy
June 22nd, 2021
3:00pm – 5:00pm
Virtual Meeting via Zoom. To join, click HERE

I. Call to Order

II. Attendance

III. Section 1 of the Trustee Policy Manual Recommendations

IV. Chair’s Recommendations

V. Attorney’s Recommendations

VI. Additional Recommendations, Including Agenda Attachment to TPM

VII. Discussion of Shared Governance and Liaison Council

VIII. Adjournment

BOT Special Meeting Agenda
June 29, 2021
4:00 – 5:00 p.m.
Virtual Meeting via Zoom. To join, click here.

I. Approval of the Agenda

II. Executive Session

• Description: To receive legal advice and discuss personnel matters in accordance with §24-6- 402(3)(a)(II), (b)(I), and (d), C.R.S.

III. Action Item

• Rady Ground Lease Extension

IV. Adjournment

Retreat BOT Meeting Agenda
Business Session

July 15, 2021
10:00am – 4:00pm
Elevation Hotel, Mt. Crested Butte

10:00am I. Call to Order

10:05am II. Attendance

10:10am III. Oath of Office

10:15am IV. Approval of the Agenda

10:20am V. Executive Session

• Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

10:35am VI. Approval of Minutes for the Board of Trustees Meeting of May 7, 2021 (& other meetings)

10:40am VII. Oral Reports (5 minutes each)

• A. Interim President
  B. Board Chair
  C. Student Trustee
  D. Faculty Trustee
  E. Faculty Senate Chair
  F. Mid Managers Chair
  G. Foundation Executive Director

11:15am VIII. Action Items

• A. Personnel Information and Action Item (5 minutes)
  B. Enterprise Resource Planning (ERP) Conversion Update (30 minutes)
  C. Ad Hoc Committee on Policy (30 minutes)

12:20pm Working Lunch

12:45pm IX. Discussion Topics

• A. Budget Planning (1 hour)
  B. SRA Addendum Review (45 minutes)
  C. Elevate Western Campaign: 2-year recap (30 minutes)
  D. HB21-1330 and the Role and Mission Task Force (30 minutes)
  E. Presidential Review Update and Action Item (10 minutes)

3:40pm X. Written Report

• A. COVID-19 Update

3:45pm XI. Set Next Meeting’s Agenda: October 7-8, 2021

3:55pm XII. Public Comment

4:00pm XIII. Adjournment

Retreat BOT Meeting Agenda
Seminar Session

July 16, 2021
8:00am – 4:30pm
Elevation Hotel, Mt. Crested Butte

8:00am I.  Approval of the Agenda

8:05am II.  Discussion Topics

• A. Board Values and Vision

3:30pm III.  Adjournment

Board of Trustees (BOT) Ad Hoc Committee on Efficiencies, Bylaws, and Policy (Policy Committee)
Thursday, August 5, 2021
3:30pm – 4:00
Virtual Meeting via Zoom. To join, click  HERE

I. Call to Order

II. Attendance

III. Review and Committee Approval of Minutes of Policy Committee from June 22, 2021 Meeting

1. Review of Recommendations for Amendments to Trustee Policy Manual (TPM) drafted by Attorney Rich-Fredericks/Attorney Powell
2. Other, including recommendations for future agendas.

IV. Adjournment at 3:55

BOT Special Meeting Agenda
August 5, 2021
4:00 – 5:00 p.m.
Virtual Meeting via Zoom. To join, click here.

I. Approval of the Agenda

II. Action Items

1. Review and approval of previous board meeting minutes
2. Follow up on ongoing items from previous meetings

III. Adjournment

BOT Special Meeting Agenda
September 7, 2021
5:00 – 6:00 p.m.
Virtual Meeting via Zoom. To join, click here

I. Call to Order

II. Attendance

III. Approval of the Agenda

IV. Presidential Search Update

V. Action Items

1. Vision & Values
   1. Vision Statement
   2. Shared Values
   3. Process and timeline

VI. Adjournment

Western Colorado University Board of Trustees
Ad Hoc Committee on Efficiencies, Bylaws, and Policy
Meeting Minutes
September 16, 2021
3:30 – 5 p.m.
Virtual Meeting via Zoom. To join, click  HERE.

I. Call to Order

II. Attendance

III. Recommendations for Evaluation Criteria

IV. Recommendations, if any, for shared governance

V. Attorney Recommendations

VI. Other Recommendations

VII. Adjournment

BOT Special Meeting Agenda
October 1, 2021
9:00 – 10:00 a.m.
Virtual Meeting via Zoom. To join, click here.

I. Call to Order

II. Attendance

III. Approval of Agenda

IV. Action Items

1. Review Feedback on the Vision & Values

V. Adjournment

Draft Meeting Agenda
October 7, 2021
9:00 a.m. – 4:00 p.m.
University Center, Western Colorado University
Meeting Minutes

I. Call to Order

II. Attendance

III. Approval of the Agenda

IV. Approval of Minutes

V. Executive Session
Description: To consider personnel matters and to receive legal advice in accordance with § 24-6-402(3)(b)(I), C.R.S. and § 24-6-402(3)(a)(II), C.R.S.

VI. Review of Action Items from BOT Meeting of July 15, 2021

VII. Oral Reports

1. Board Chair
2. Interim President
3. Student Trustee
4. Faculty Trustee
5. Faculty Senate Chair
6. Mid Managers Chair
7. Foundation Executive Director
8. Legislative Report

VIII. Public Comment

IX. Action Items

1. Personnel Action and Information Items
2. Ad Hoc Committee on Policy (1-1.8, Appx B & C)
3. FY2021-22 Current Fund Budget Adjustments and FY2020-21 FYE Budget Variance Report
4. Roll-call Vote on Support for W.A. “Tex” Moncrief, Jr. Petroleum Geology Program per Rady Agreement
5. Discharge of the Ad Hoc Committee for Action

Lunch with Student Athletes

X. Discussion Topics

1. Board Vision and Values Update
2. Student Enrollment Update
3. Presidential Search Update
4. Western 2020-21 Administrative Annual Report- Draft
5. Elevate Western Campaign Update

XI. Written reports

1. COVID Update
2. HB21-1330 Task Force
3. Organizational Chart
4. Campus Updates

XII. Set Next Meetings Agenda: December 9, 2021

XIII.  Other Business

XIV. Adjournment

Joint Lunch & Meeting with Foundation Board of Directors Agenda
October 8, 2021
12:30 p.m. – 2 p.m.
University Center, Western Colorado University

12:30 – Lunch and Conversation with Board of Trustees

1:00 – Travis Carley (CCS): Moving a Campaign Forward in a Presidential Transition & Discussion

2:00 – Joint meeting concludes

Special Board of Trustees (BOT) Meeting Agenda
October 14, 2021
3 – 4 p.m.

I. Call to Order

II. Attendance

III. Approval of the Agenda

IV. AGB Stakeholder Session

V. Adjournment

Western Colorado University
Board of Trustees
Ad Hoc Committee on Efficiencies, Bylaws, and Policy
Friday, November 12, 2021
1:00-2:00 PM
Virtual Meeting
Virtual Meeting via Zoom. To join, click here.

I. Call to order
II. Attendance
III. Approval of Minutes
IV. Approval of Agenda
V. Review Recommendations for Trustee Policy Manual (TPM) Section 1.9- 1.13
VI. Review Attorney Recommendations for TPM
VII. Status of Historical Suggestions related to the TPM
VIII. Any Reports from Academic Affairs and/or Faculty
IX. Continued Discussion of Presidential Evaluation Criteria and Metrics.
X. Other
XI. Adjournment

Western Colorado University
BOT Special Meeting Agenda
Friday, November 12, 2021
2:00-2:45 PM
Virtual Meeting via Zoom. To join, click here.

I. Call to Order
II. Attendance
III. Approval of the Agenda
IV. Personnel Matters
V. Adjournment

Western Colorado University Board of Trustees (BOT)
Ad Hoc Committee on Efficiencies, Bylaws and Policy (The Policy Committee)
Wednesday, December 1, 2021
3:30-5 p.m.
Virtual Meeting via Zoom. To join, click  HERE.

I. Call to Order

II. Attendance

III. Approval of Agenda

IV. Approval of Minutes

V. Review Recommendations for the Trustee Policy Manual (TPM) All of Chapter 1

VI. Review Attorney Recommendations for TPM

VII. Status of Historical Suggestions Related to the TPM

VIII. Any Reports from Academic Affairs and/or faculty

IX. Continued Discussion of Presidential Evaluation Criteria and Metrics

X. Other

XI. Adjournment

Meeting Agenda 
December 9, 2021
9 a.m. – 4 p.m.
Virtual Meeting via Zoom. To join, click HERE.
Meeting Minutes

9:00 I. Call to Order

9:05 II. Attendance

9:10 III. Approval of the Agenda

9:15 IV. Executive Session
Description: To consider personnel matters and to receive legal advice in accordance with § 24-6-402(3)(b)(I), C.R.S. and § 24-6-402(3)(a)(II), C.R.S.

10:00 V. Approval of Minutes

10:10 VI. Review of Action Items from BOT Meeting of October 7, 2021

10:20 VII. Oral Reports

1. Board Chair
2. Interim President
3. Student Trustee
4. Faculty Trustee
5. Faculty Senate Chair
6. Mid Managers Chair
7. Foundation Executive Director
8. Attorney General/Legal Report
9. Legislative Report

11:10 VIII. Public Comment

11:15 IX. Action Items

1. Personnel Action and Information Items
2. Revision to the Handbook for Professional Personnel, Section 2.04 (IV)
3. Western 2020-21 Administrative Annual Report-Final
4. Board Vision Statement and Values
5. Ad Hoc Committee on Policy

12:30 – Lunch

1:00 X. Celebration for trustees whose terms are ending: Jim Oates and Aquino Gallegos

1:20 XI. Discussion Topics

1. Presidential Search Update
2. Administrative Cost Analysis
3. Elevate Western Campaign Update
4. 2022-23 Board of Trustees Meeting Schedule and Administrative Calendar– Draft
5. Higher Learning Commission Reaffirmation Process & Timeline
6. Campus Surveillance Assessment Update
7. Signal Peak Ranch Workforce Housing Project

3:40 XII. Written Reports

1. HB21-1330 Task Force
2. Department of Higher Education Budget Request
3. Enrollment Report
4. Financial and Capital Construction Report
5. Organizational Chart
6. COVID-19 Campus Update
7. Campus Updates

3:50 XIII. Set Next Meeting’s Agenda: February 3, 2022

4:00 XIV Adjournment

Sub Committee of Ad Hoc Committee on Efficiencies, Bylaws, and Policy (The Policy Committee)
Meeting Agenda
December 15, 2021
9 – 10 a.m. MT
Virtual Meeting via Zoom. To join, click HERE.

I. Call to Order

II. Introductions & Attendance by Sub-Committee

III. Additions to Agenda

IV. Discussion of Presidential Evaluation Criteria and Metrics

V. Climate Survey Overview?

VI. Other Business

VII. Thanks & Adjournment

February 6, 2020
Proposed Meeting Agenda
February 6, 2020
10:00 a.m. – 3:00 p.m.
Warwick Hotel, Denver, Colorado

I. Approval of the Agenda

II. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

III. Approval of Minutes for the Board of Trustees Meetings of December 12, 2019.

IV. Discussion Topics
A. Tuition and Fees Overview
B. FY2020-21 Initial Budget Assumptions: E&G Fund
C. Facility Master Plan
D. Comprehensive Campaign

Break (Working Lunch)

V. Action Items
A. Personnel Action and Information Items
B. FY2019-20 Current Funds Budget Amendment
C. FY2020-21 Tuition, Fees, Room and Board
D. FY2020-21 Board of Trustees Meeting Schedule
E. Proposed Curriculum Changes for 2020-21

VI. Written Reports
A. Strategic Resource Allocation Update
B. Organizational Chart
C. Campus Updates

VII. Oral Reports
A. Student Trustee
B. Faculty Trustee
C. Faculty Senate Chair
D. Board Chair
E. President
F. Legislative Liaison

VIII. Public Comment

IX. Adjournment

Proposed Meeting Agenda
March 26, 2020
10:00 a.m. – 3:00 p.m.
Virtual Meeting
To Join by Computer click here
To Join by Phone Dial 1-646-876-9923; Meeting ID 232 856 583 #

10:00 a.m. I. Approval of the Agenda

10:05 a.m. II. Executive Session

Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

10:35 a.m. III. Approval of Minutes for the Board of Trustees Meetings of February 6, 2020.

10:40 a.m. IV. Action Item

A. Personnel Action and Information Items
B. Naming and Gift Review Policy
C. Facility Master Plan
D. Moffat Hall Construction Contract
E. Affirmative Action Program

11:45 a.m. Break

12:00 p.m. V. Discussion Topics

A. COVID-19 Update

1:30 p.m. VI. Written Reports

A. Faculty and Staff Salary Report
B. FY2020-21 Draft Current Fund Budgets
C. Comprehensive Campaign Update
D. Strategic Resource Allocation Update
E. Recruitment and Enrollment Report
F. Organization Charts
G. Campus Updates

2:20 p.m. VII. Oral Reports

A. Student Trustee
B. Faculty Trustee
C. Faculty Senate Chair
D. Foundation Executive Director
E. Legislative Update
F. Board Chair
G. President

2:55 p.m. VIII. Public Comment

3:00 p.m. IX. Adjournment

Proposed Meeting Agenda
April 15, 2020
10:00 a.m. – 11:00 a.m.
Special Meeting
To Join by Computer click Here
To Join by Phone Dial 1-646-876-9923; Meeting ID 993 5100 6258#

I. Approval of the Agenda

II. Action Item

A. Amended 2019-20 Board of Trustee Meeting Schedule
B. Handbook for Professional Personnel: Temporary Pause of Tenure Clock

III. Discussion Topic

IV. Public Comment

V. Adjournment

Proposed Special Meeting Agenda
May 28, 2020
10:00 a.m. – 11:00 a.m.
To join the virtual meeting click here – ID 962 9090 2092
To Join by Phone Dial 1-646-876-9923

I. Approval of the Agenda

II. Action Item

A. June and July Furloughs for Select Administrative Staff

III. Public Comment

IV. Adjournment

Proposed Meeting Agenda

June 10, 2020
9:00 a.m. – 2:00 p.m.
Virtual Meeting
To join by computer, please click here

9:00 a.m. I. Approval of the Agenda

9:05 a.m. II. Executive Session

Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

10:00 III. Approval of Minutes for the Board of Trustees Meetings of March 26, April 15 (Special), and May 28 (Special), 2020

10:05 a.m. IV. Action Items

A. Election of Officers for 2020-21
B. Personnel Action and Information Items
C. Naming and Gift Review Policy
D. FY2021-22 Capital, IT and Controlled Maintenance Requests
E. FY2020-21 Current Fund Budgets

11:00 a.m. Break

11:15 a.m. V. Discussion Topics

A. 2020-21 Academic Year Planning Update

12:45 p.m. VI. Written Report

A. Recruitment and Enrollment Report
B. Comprehensive Campaign Update
C. Organizational Chart
D. Gunnison Combined Solar Initiative

1:00 p.m. VII. Oral Reports

A. Student Trustee
B. Faculty Trustee
C. Faculty Senate Chair
D. Legislative Update
E. Foundation Executive Director
F. Board Chair
G. President

1:55 p.m. VIII. Public Comment

2:00 p.m. IX. Adjournment

Proposed Special Meeting Agenda
June 22, 2020
10:30 a.m. – 11:30 a.m.
Virtual Meeting
To join the meeting please click here

I. Approval of the Agenda

II. Action Item

A. Diversity, Equity, Inclusion and Internationalization Statement

III. Discussion Topic

A. BOT Correspondence Guidelines

IV. Public Comment

V. Adjournment

Proposed Special Meeting Agenda
July 15, 2020
12:00 p.m. – 4:00 p.m.
Elevation Hotel, Mt. Crested Butte

I. Approval of the Agenda

II. Discussion Topics
A. Comprehensive Campaign and Advancement Business Plan
B. DEII Committee presentation on Campus Climate Survey and Next Steps
C. Fall Planning Update
D. Brainstorming University Efficiencies

III. Public Comment

IV. Adjournment

Proposed Special Meeting Agenda
July 17, 2020
8:00 a.m. – 12:00 p.m.
Elevation Hotel, Mt. Crested Butte

I. Approval of the Agenda

II. Discussion Topics
A. Strategic Resource Allocation Study

III. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S.
Topics:
1) Freedom of Expression Policy
2) Board of Trustee Bylaws

IV. Action Item
A. Freedom of Expression Policy

V. Public Comment

VI. Adjournment

Agenda
August 5, 2020
9:00 a.m. – 10:00 a.m.
Virtual Meeting
To join the meeting please click HERE.

I. Call to Order by Chair

II. Attendance

III. Discussion of Agenda items
1) Better process for amending Trustee Policy Manual
2) Perhaps have a formal nominating committee for elected positions
3) Perhaps have an active Board member hold the secretarial position
4) Tighten up how agenda items are tracked (approval of motions, follow-up on action items)
5) Look at process of how agenda items are decided (Suggestion – At each meeting prior, set the topics for the following meeting) and regularly invite input from the BOT
6) Have a clear understanding of when board materials are expected to be sent out for adequate time for review by the Board.
7) Confirm when postings will be shared to the public by amending By Laws and in what manner (website and other – email, etc.)
8) Review the minutes at the beginning of each meeting, noting the status of each action item
9) Stick to time schedules (items at the end often get cut off , which isn’t fair to those reporting, especially to the Student Trustee).
10) Look at process for executive session in order to limit its use to only necessary topics.
11) Other/ additional suggestions/ideas.
o Should we vary our agenda outline so that some of the speakers who are typically listed last will have a chance to talk?
o Should we establish the main agenda at the conclusion of our meetings?
o Should we extend our meeting times by at least one hour or even more after the agenda is set so we make sure that we have time for thoughtful discussion?
o We need to complete our discussion on how to handle emails both anonymous and signed and written to either one or all of the BOT members.

IV. Next Steps

V. Adjourn

Bylaws and Policies of the BOT Committee
Agenda
August 12, 2020
9:00 am – 10:00 am
Virtual Meeting
To join the meeting please click here.

1. Call to Order by Chair
2. Attendance
3. Introduction per Counsel’s request
4. Discussion of Agenda items
   Updates to Manual and Bylaws
   1. update Western’s name to reflect the statutory change, to delete the word “state” and the “s” from references to WSCU,
   2. ensure a single font is used throughout the document,
   3. adhere to the rule of 7 when setting deadlines and timeframes,
   4. include the Oxford Comma where it may be absent (there’s a case that resulted in a significant judgement that informs this particular bit).

Within the Bylaws:

1. Amend Art. 1, Sect. 3 of the Bylaws to remove the 15 day notice requirement. OML requires 24 hours notice for public bodies and is silent as to state public bodies. We generally advise that 24 hours is a good benchmark. I understand it is also your current practice. While Western can certainly hold itself to a higher standard of notice, it cannot reduce the statutory standard. Thus, other than for emergency meetings, 24 hours is the minimum benchmark for giving notice of meetings.
2. Amend Art. 1, Sect. 4 of the Bylaws to add language regarding the ability to meet via video conference platform. This modernizes the bylaw and also provides express permission to the BOT to do what it has necessarily done during COVID-19.
3. Art 1, Sect. 5(2)(e) of the Bylaws to reflect that the requirement is of 2/3 of the “voting membership” not just the membership in order to align with OML, and its exception for IHEs.
4. Art 1, Sect. 5(2)(h) of the Bylaws to strike the word “tape” since that is a reference to outdated technology and thus may be underinclusive of current methods of recording sound.

Within the broader TPM:

1. Amend Sect. 1.9 re shared decision making (consider if this still reflects your practice)
2. Amend Sect. 1.13 re community and state issues (consider if this still reflects your practice)
3. Amend Sect. 3.5 re sexual harassment, in order to comply with the new federal Title IX Regulations (eff. 8/14), including but not limited to the definitions of “sexual harassment,” “responsible employee,” “complainant,” and “respondent,” and the contact information for your new Title IX Coordinator. Your coordinator is already working on new policy for the campus, but you must also update the TPM to reflect that new policy (if arrangements have not yet been made).
4. Amend Sect. 3.12 re data privacy to reflect changes in the law

Additional potential changes

1. Carryover ideas from Meeting Number ONE
2. Possibly adopt the idea of term limits for officers/change in duties of officers
3. Other

Notes re approval of recommendations by Committee
Requirements to amend the Bylaws is located at Art. I (PDF p. 14) and you must:

1. Approve them by majority of voting membership;
2. After written notice of at least 15 days to the trustees; and
3. All amendments must comply with state [and federal] law

Requirements to amend the TPM are not as proscribed but Section 1.6 indicates that the President and University staff are responsible for the TPM.

5. Next Steps

6. Adjourn

Board of Trustees
(BOT) Efficiencies, Bylaws, and Policies Committee
Meeting THREE – Bylaws and Efficiencies Discussion (cont.)

August 26^th, 2020
Time 9:00-10:00 am
Virtual Meeting
To join the meeting please click here.

I. Call to Order by Chair

II. Attendance

III. Continuing from previous bylaws discussion
a. Amend Sect. 3.12 re data privacy to reflect changes in the law

IV. Additional potential changes
a. Possibly adopt the idea of term limits for officers/change in duties of officers – Trustee Pribyl’ s suggestion.

b. Other – Trustee Oates suggestions:
• Section 1-6–President and University staff are required to maintain the Policy Manual/By-Laws. My question is should not the Policy/By-Laws be readily accessible to the public? In researching our current questions, I found it hard to access the information. I don’t believe it can be found on the WCU website.

• Sections 3-4 & 3-5–These Sections refer to Discrimination, Violence, and Sexual Harassment with a great amount of detail in process etc. and I question whether we should not request of the University staff to report to the board at least semi-annually all violations particularly since we are required under the Cleary Act to report on sexual harassment allegations on an annual basis.

Also, as we have done in the sexual harassment section identifying the primary University contact, should we not also identify the Affirmative Action Officer?

• Section 5-1 & 2 & 3– This is really a question of University compliance and should be addressed to staff but there are a number of CCHE/State reports required and I would assume these would also need Board review prior to submission. I don’t believe I have seen these reports particularly not in the way outlined in the by-laws which seems fairly precise. Only thing close to this kind of information in these formats is our current SAR project which would not meet all the standards outlined. Would you be as so kind to review Section 5 particularly the areas regarding academic affairs and outline a list of required reports for the CCHE/State and when and how often?

• Section 6-2–This is another compliance question. This indicates the Athletic department is to have an Athletic Advisory   Board. My questions are
1. do we have one;
2. is it mandatory to have one;
3. what is their reporting responsibility?

• Section 6-3– The way I read this is that all Student Group funding flows through the Student Government Association. I don’t think that is the way it works as I believe a number of groups are funded directly. Is my interpretation correct? Have to ask Brad on how the money flows.

V. Request from Trustee Oates for Attorney Rich-Frederick’s input on the following
a. Controlling of firearms on campus by University staff and students and more importantly, visitors to campus.
b. Alcohol possession and consumption by particularly campus visitors

VI. Items carried over from Meeting ONE
a. Should we extend our meeting times by at least one hour or even more after the agenda is set so we make sure that we have time for thoughtful discussion?

VII. Approve the Minutes for Meetings ONE and TWO

VIII. Next Steps
a. Prepare recommendations report for board meeting including recommendations from all Three meetings of the Committee.

       Please Note:
Requirements to amend the Bylaws are located at Art. I (PDF p. 14) and you must:

o Approve them by majority of voting membership;
o After written notice of at least 15 days to the trustees; and
o All amendments must comply with state [and federal] law

Requirements to amend the Trustee Policy Manual (TPM)are not as prescribed above, but Section 1.6 indicates that the        President and University staff are responsible for the TPM.

b. Other

IX. Adjourn

October 1, 2020
10:00 a.m. – 4:00 p.m.
Aspinall Wilson Center, Western Colorado University

I. Approval of the Agenda

II. Approval of Minutes for the Board of Trustees Meetings of June 10, 2020, June 22, 2020 (Special), July 16 & 17, 2020 (Board Retreat)

III.  Action Items

1. Gallagher Amendment Initiative (Amendment B) Resolution: 25 minutes
2. FY2020-21 Current Fund Budget Adjustments and FY2019-20 FYE Budget Variance Report: 15 minutes
3. Freedom of Expression Policy: 15 minutes
4. Personnel Action and Information Items: 5 minutes
5. Roll-call Vote on Support for W.A. “Tex” Moncrief, Jr. Petroleum Geology Program per Rady Agreement: 15 minutes
6. Revisions to Trustee Policy Manual, Section 3.5, Policy Prohibiting Sexual Harassment: 20 minutes
7. Board of Trustee Meeting Efficiencies, Bylaws and Policies Review: 45 minutes
   1. Section I C, D, & E: 5-10 minutes
   2. Section I A & B: 5 minutes
   3. Section III B & C: 5-10 minutes
   4. Section IV: 10 minutes
   5. Section III A: 10 minutes

IV.  Discussion Topics

1. Strategic Resource Allocation Update: 30 minutes
2. DEII Update: 30 minutes
3. Western 2019-20 Administrative Annual Report- Draft: 30 minutes
4. Elevate Western Campaign Update: 20 minutes
5. University / Foundation Service Agreement: 10 minutes

V.  Written reports

1. FY2019-20 Final Student Enrollment Report
2. Organizational Chart

VI.  Oral Reports

1. Student Trustee
2. Faculty Trustee
3. Faculty Senate Chair
4. Foundation Executive Director
5. Board Chair
6. President

VII.  Public Comment

VIII.  Adjournment

9:00 I. Approval of the Agenda

II. Executive Session
Description: To receive legal advice in accordance with §24-6- 402(3)(a)(II), C.R.S., and to consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

III. Adjournment

I. Approval of the Agenda*
*Within the approved new agenda format there seems to be no need for a reoccurring Consent section as items either need to be discussed and approved (“action”) or simply shared with no approval is necessary (“Discussion” & “Written”).

II. Approval of Minutes for the Board of Trustees Meetings of October 1, 2020.

III. Review of Previous Action Items Listed in Minutes.

IV. Oral Reports

• Student Trustee
• Faculty Trustee
• Faculty Senate Chair
• Foundation Executive Director
• Board Chair
• President

V. Public Comment

VI. Action Items

• Western 2019-20 Administrative Annual Report-Final and Executive Evaluation
• Personnel Action and Information Items
• Student Trustee Residency Requirement Bill
• Amendment to the Plan Document for the State Universities in Colorado Defined Contribution Retirement Plan (DCRP

Working Lunch Break

VII. Discussion Topics

• 2020 Optional Retirement Program Performance Review Report
• Revised Trustee Policy Manual
• Strategic Resource Allocation Update
• Comprehensive Campaign Update
• Harassment, Bias and Clery Act Reporting, and Surveillance
• Rady Gift/Western Opportunity Fund Update

VIII. Written Reports

• 2020-21 Board of Trustees Meeting Schedule-Draft
• Department of Higher Education Budget Request
• Enrollment Report
• Financial and Capital Construction Report
• Organizational Chart

IX. Set Next Meeting’s Agenda

X. Executive Session

• Description: To consider personnel matters in accordance with §24-6-402(3)(b)(I), C.R.S.

XI. Adjournment