Parent and Family Information

• Students can authorize parents, guardians, or others to make payments through Workday.

• Once authorized, payers receive an email notification when the bill is available and can log in to Western’s ePayment site to view and pay.

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How much will the bill be?

• Tuition and fees are set annually by the Board of Trustees.

• View the most recent rates on the Tuition and Costs page.

How much does my student owe?

• Students can see their current balance 24/7 in Workday.

• Authorized payers can view statements on the ePayment site.

Who is ultimately responsible for the bill?

• All charges are in the student’s name, even if others are helping with payment.

Due to FERPA (Family Educational Rights and Privacy Act):

• Western cannot share billing info with parents unless the student grants consent

How does my student receive a refund?

• Refunds are direct-deposited to the student’s bank account if set up in Workday

• If not set up, a physical check will be issued

I moved. Who do I contact about my refund?

• Cashier’s Office: 970.943.3003 | cashier@western.edu

Can the refund go to my student?

• Only with written consent
• Contact Financial Aid: 970.943.3085 | finaid@western.edu

When will I get my refund?

• If issued to the parent, it will be mailed as a check within 10 business days

When was the refund mailed?

• Contact the Cashier’s Office for mailing confirmation

Can I get my PLUS Loan refund via direct deposit?

• Not at this time. Refunds are sent by mail only

How do I increase or cancel my PLUS Loan?

• Contact Financial Aid at 970.943.3085 or finaid@western.edu

Recommended Payment Methods

Western encourages students to pay in advance using:

• Credit Card (Visa, Mastercard, or Discover)

• Electronic Check (eCheck)

You can check your current account balance and make payments online at any time.

1. Log in to Workday

2. Go to the “Student Financials” hub on the right-hand side

3. Click the “Suggested Links” dropdown → select “Make a Payment”

4. You’ll be redirected to Western’s ePayment site

5. Enter payment information and follow the steps to complete your payment

TIP: Want to use a payment plan?
Before making your first payment, click the “Payment Plans” tab on the left-hand side of the ePayment site and follow the steps to enroll.

By law, only enrolled students can access their accounts. To allow someone else to make payments:

1. Log in to Workday

2. Navigate to the “Financials Hub”

3. Click “Suggested Links” → select “Grant Third Party Access”

4. You’ll be redirected to Western’s ePayment site

5. Click “Send a Payer Invitation” to give access to the person paying on your behalf

Once invited, third parties can visit Western’s ePayment site to make a payment directly.

You may also mail a check. Please ensure checks are received by the first official start date of each semester to avoid penalties.

• Make check payable to:
  Western Colorado University

• Include: Student’s full name and Western ID number

• Mail to:
  Western Colorado University
  Attn: Cashier’s Office
  1 Western Way
  Gunnison, CO 81231

The W-Pay Payment Plan splits your total balance into four equal payments per semester, with:

• $40 enrollment fee

• Interest-free payments

• Full terms provided upon enrollment

Enroll in a Payment Plan

1. Log into Workday

2. Go to the “Student Financials” hub

3. Under “Suggested Links,” click “Enroll in a Payment Plan”

4. You’ll be redirected to the ePayment site

5. Click the “Payment Plans” tab → “View payment plan options”

6. Follow prompts to enroll and submit your first payment

Important: Enrollment in auto-pay is not automatic. You’ll need to set that up separately after enrolling.

A $50 late fee per month will be added for each missed or late payment.

Consequences of late or missed payments may include:

• A hold on your student account

• Inability to register for or modify classes

• Withheld transcripts, diplomas, and certifications

• Referral to a collection agency as required by Colorado law

  • Collection costs and legal fees will be added to your account

  • Delinquencies reported to national credit bureaus