University Center

Features:

• Fixed screen and projector
• Full audio and visual capabilities
• Stage

Capacities:

• Theater style – maximum capacity: 400 guests
• Banquet style – maximum capacity: 200 guests
• Classroom style – maximum capacity: 128 guests
• U-Shape style – maximum capacity: 128 guests

Features:

• Fixed screen and projector
• Full audio and visual capabilities
• Stage

Capacities:

• Theater style – maximum capacity: 250 guests
• Banquet style – maximum capacity: 112 guests
• Classroom style – maximum capacity: 60 guests
• U-Shape style – maximum capacity: 60 guests

Features:

• Fixed screen and projector
• Full audio and visual capabilities

Capacities:

• Theater style – maximum capacity: 75 guests
• Banquet style – maximum capacity: 56 guests
• Classroom style – maximum capacity: 18 guests
• U-Shape style – maximum capacity: 32 guests

Features:

• Fixed screen and projector
• Full audio and visual capabilities

Capacities:

• Theater style – maximum capacity: 60 guests
• Banquet style – maximum capacity: 40 guests
• Classroom style – maximum capacity: 27 guests
• U-Shape style – maximum capacity: 30 guests

Features:

• Fixed screen and projector
• Full audio and visual capabilities
• Conference phone
• Fixed conference table

Capacities:

• Conference table style – Maximum capacity: 16 guests

Features:

• Fixed movie theater screen and projector
• Chairs

Capacity:

• Theater set-up – maximum capacity: 199 guests

1. Go to the Reservation Portal. Use your Western ID and password to log in.
2. To look for a space – Click “Location” under the Browse heading on the left bar. Use Add/Remove Locations to select University Center.
3. To make a reservation-select “Create a Reservation” on the left side bar. Select the “book now” button to the right of University Center Request Form.
4. Contact Sodexo at catering@western.edu or call 970.943.2005 to make arrangements for catering service.
5. Cancellations must be made 72 hours before the event starts.

Meeting and event spaces are available for a fee to non-Western groups. A discounted rate may apply for government and non-profit organizations.

Contact Sodexo at catering@western.edu or call 970.943.2005 to make arrangements for catering service.

Cancellations must be made 72 hours before the event starts.

• Reservations are scheduled on a first-come, first-served basis.

• Activities must remain within the designated space and scheduled time. Extensions require prior approval from a University Center representative.

• University Center furniture and equipment may not be removed from the reserved space.

• Western Colorado University and the University Center are not responsible for any goods or materials brought in by event organizers or outside vendors.

• Individuals, groups, and organizations are responsible for any damages or losses that occur during their use of the space. Charges will reflect the actual cost of repair or replacement.

• The University Center reserves the right to deny any activity or equipment use that may damage the facility.

• All meeting spaces must be left in the same condition in which they were found. A $25/hour cleaning fee will apply for cleanup beyond normal services.

• Events may be relocated to accommodate the University Center’s event schedule.

• Western-affiliated clubs, organizations, or departments may be asked to assist with setup or breakdown if their requests fall outside standard room layouts.

• Do not staple, tack, or otherwise attach linens or decorations to any fixtures or furnishings.

• Banners, signs, or other materials may not be affixed to walls, ceilings, or floors.

• Glitter and confetti are not allowed.

• Candles are only permitted if fully enclosed and approved in advance.

• All personal decorations and items must be removed immediately after the event. No items may be left overnight unless prior permission has been granted and arrangements have been made.

• All meeting spaces include an LCD projector and screen.

• Wireless microphones are available in the ballroom and theater.

• Additional fees may apply for A/V support beyond the standard service provided.

• Smoking is prohibited within 30 feet of the University Center.

• Alcohol may not be consumed, served, or sold in the University Center unless it is provided by Sodexo.

• Event organizers must complete an Alcohol Request Form and obtain approval from the Vice President of Student Affairs prior to the event.

Sodexo America, LLC is the exclusive catering provider for all events in the University Center.
To arrange catering services, contact Sodexo at 970.943.2005 or email catering@western.edu.