Employee Benefits

Fitness Center and Swimming Pool: All non-temporary employees and their dependents are eligible for Mountaineer Field House membership discounts. Membership options allow access to the campus Fitness Center, group fitness classes, indoor track, Aquatic Center, climbing wall, equipment rentals, field house courts, and more.

Employee Assistance Program: All non-temporary employees are eligible for seven counseling sessions without charge every year through the Counseling Center on campus.

Tuition Waivers: After one year of employment, all non-temporary employees may apply for tuition waivers for up to six credits per semester (pro-rated for part-time employees).

Dependent Tuition Reduction: Dependents (of eligible employees) who are full-time undergraduate students at Western may apply to have the cost of tuition reduced/waived.

Center for Learning and Innovation: Employees receive a $100 credit per semester towards classes offered through CLI, excluding classes provided by outside agencies or classes that are primarily travel.

Scholarships: Western is a member of the Tuition Exchange, a competitive reciprocal scholarship program for dependents of eligible employees. Employees’ dependent children may apply for the classified liaison council scholarship to attend Western.

Work-Life Discounts: The State of Colorado has arranged for employee discounts on a wide variety of goods and services through a service known as BenefitHub.

Voluntary Retirement Plans: All employees are eligible to establish voluntary, tax-sheltered retirement accounts with PERA’s 401(k), the State 457 Plan and/or the Four State Colleges 403(b).

Eligibility: An employment appointment equal to .5 FTE or greater for the fiscal year (July 1 - June 30). Insurance is provided to University employees through the Colorado Higher Education Insurance Benefits Alliance (CHEIBA) Trust.

Health and Dental Insurance: Employees may choose from three health plans with differing plan designs. Western offers coverage for employee only, employee + spouse/partner, employee + child(ren), or employee + family coverage. Health and dental insurance coverage is effective the first day of work. Both Western and the employee make contributions to the monthly premium. Premiums may be deducted pre-tax.

Life Insurance: Group term life insurance is provided at a volume of twice the employee’s annual salary (to a maximum of $500,000). The accidental death benefit is four times the annual salary. The policy includes a small life insurance benefit for dependents. The University contributes 100 percent of the basic life insurance premium.

Vision Insurance: Vision insurance coverage for exams, glasses, and contact lenses (materials) is voluntary. The voluntary vision insurance covers one pair of glasses or contacts once a year with co-pays and discounts. Employees pay 100 percent of the premium for the voluntary materials insurance if they choose this insurance. Premiums may be deducted pre-tax.

Long Term Disability: Offers significant income protection if an employee is unable to work due to disability. The University contributes 100 percent of the LTD premium.

Flexible Spending Plan: Employees may contribute up to $3,400 to health care spending accounts and up to $7,500 to dependent care spending accounts every year. Contributions reduce taxable income.

Voluntary Life Insurance: Additional group term life insurance is available for employees, their spouses and children through convenient payroll deduction. Additional accidental death insurance is also available.

Work-Related Travel Accident Life Insurance: The University provides $100,000 of travel accident life insurance, which covers employees while traveling on University business. The University contributes 100 percent of the premium.

Retirement Plan: Employment at the University is not covered by Social Security, but the 1.45 percent Medicare tax is withheld. Therefore, a mandatory retirement plan contribution is required to replace Social Security participation.

• Colorado PERA (defined benefit plan) eligibility is limited to Faculty and Administrators who have previously participated in Colorado PERA and have at least one year of service credit with PERA.
• Defined Contribution Retirement Plan (DCRP) is the mandatory retirement plan for employees not eligible for PERA. PERA-eligible employees may choose this plan, in lieu of PERA. The employee DCRP contribution is 8 percent of pre-tax income. The University contributes 11.4 percent to the DCRP and this match is 100 percent vested immediately. Fund sponsors are TIAA and Fidelity Investments.

Sick Days: Both Faculty and Administrators receive paid time off for illness.

Vacation Days: Administrators accrue four workweeks of paid vacation a year (pro-rated for part-time).

Holidays: 11 paid State holidays are available as paid time off for Administrators.

Eligibility: All non-temporary classified employees are eligible for benefits.

Health, Dental, and Vision Insurance: Voluntary health/vision (three plan options) and dental (two plan options) are available to cover employees and their families. Coverage is effective the first day of the month following the date of employment. Both the employee and the University contribute to the premiums. Premiums may be deducted pre-tax.

Life Insurance: Group term life insurance is provided at a volume of $50,000. The University pays 100 percent of the premium.

Short Term Disability: Offers income protection should an employee become unable to work due to a disability. Benefits include 60 percent earnings replacement for up to six months. The University pays 100 percent of the premium.

Flexible Spending Plan: Employees may contribute up to $2,750 to health care spending accounts and up to $5,000 to dependent care spending accounts every plan year. Contributions reduce taxable income.

Health Savings Account: For employees participating in the eligible high-deductible health plan, the state will contribute $60 monthly (tax-free) into the employee’s account with its designated HSA trustee.

Optional Life Insurance: Additional group term life insurance is available for employees and their dependents through convenient payroll deductions.

Voluntary Long Term Disability: Employees may apply for long-term disability insurance. After a six-month waiting period, the plan offers significant income protection if an employee is unable to work due to disability. Employees pay 100 percent of the premium if they are approved for this insurance.

Retirement Plan: Employment at the University is not covered by Social Security, but the 1.45 percent Medicare tax is withheld. Colorado PERA (a defined benefit pension plan) is the mandatory employee retirement plan to replace Social Security. The employee contribution to PERA is 10.5 percent of gross pay and the University currently contributes 20.95 percent.

Sick Days: The annual paid sick leave allowance is 10 days per year.

Vacation Days: Paid vacation time accrues at the rate of 8-14 hours per month, depending upon the number of years employed.

Holidays: 10 paid State holidays are available as paid time off for Classified employees.

Administrative Leave: Up to 12 hours of administrative leave is available for volunteer work and up to 18 hours for dependents’ school functions each year.