Direct Deposit Instructions

Direct Deposit Instructions

General Note about Timing of Changes & Monitoring Status

It may take up to 30 days before a new direct deposit account goes into effect. You can monitor the status of your bank account in Workday. Once your bank account transitions from a “Prenote” status to an “Active” status, your next payment will be direct deposited. It is important to provide accurate bank information to avoid payment delays.

The Pay Application

The Pay application shown below can be accessed from your home page or the Menu bar.

Workday enables the Pay application for dashboards and contains worklets with links to payroll-related tasks and information. The Pay application may include:

• Withholding Elections: Review and update withholding elections on the Federal, State, and Local Elections tabs.
• Payment Elections: Distribute payroll and expense payments between different bank accounts (checking or savings), and specify the payment method, such as check or direct deposit.
• Payslips: View and print payslips or change your payslip printing election. You can view payslips for any previous period with available data.
• Tax Documents: View the annual tax documents associated with your earnings.
• Voluntary Deductions: Enter voluntary deduction elections.

Add Direct Deposit Account

To add a direct deposit account:

1. From the Pay application, select Payment Elections.
2. Under Accounts, select Add.
3. Optionally, you can add an Account Nickname to help you identify this account.
4. Enter the Routing Transit Number, Bank Name, and Account Number.
5. Select the Account Type.
6. Additionally, you can enter a Bank Identification Code.
7. Select OK to save. Once you have added the account, you can use it to make payment elections.

Manage Your Payment Elections

1. To manage your payment elections:
2. From the Pay application, select Payment Elections.
3. Use the Edit, Remove, or View buttons to edit, remove, or view bank accounts. You can only remove an account if you no longer use it as a payment election.
4. In the Payment Elections section, select Edit to modify a payment election.
5. Change the amount or percent to deposit into the account.
   1. To Add an additional account, click on the plus sign within the Payment Elections box. From here you can change the amount or percentage to send to each account, and assign which account receives the balance of the payment.
6. Select OK to save.