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Academic Affairs

Office of Sponsored Programs and Grants

Office of Sponsored Programs and Grants

Our mission is to provide high quality development, support for and administration of externally funded research, projects and programs throughout the lifecycle of each grant, applying regulatory and organizational expertise.

The Office of Sponsored Program’s research administrators are pre-award, post-award and compliance professionals who bring unique and related experiences from every aspect of research administration. We fine tune our business processes and evolve to meet the changing needs of the institution and the people we work with on a daily basis. The team is organized to efficiently support the needs of researchers, project directors, collaborators and sponsors. Grants, contracts and cooperative agreements between Western Colorado University and federal or state agencies, and private foundations, are managed by the Director of Sponsored Programs in Academic Affairs and the Grants Manager in Finance and Administration.

Coordinating and supporting meaningful projects.

The Director of Sponsored Programs is the primary liaison for faculty, staff and students, funding agencies and administration to ensure all interests are represented and protected with each request submitted. The Director of Sponsored Programs is the University’s Authorized Organizational Representative (AOR) to submit proposals, negotiate and accept sponsored research awards and service agreements on behalf of the University Board of Trustees.

The Grants Manager in Finance and Administration supports pre-award budget development and manages post-award budgets in coordination with the primary award contact.

Where your hard work meets exciting opportunity.

Resources, technical assistance, proposal submission and post-award management are all supported by the research administration team. The Office of Sponsored Programs and Grants protects the university’s interests by:

  • Developing, reviewing and managing the approval process for the submission of project proposals
  • Assist with reviewing and negotiating grant contracts and agreements
  • Monitoring the post-award implementation and administration of awards
  • Providing guidance for compliance with internal and sponsor policies and procedures
  • Serving as the liaison with sponsors and regulatory agencies
  • Providing tailored tutorials and training for individuals and small group are available upon request. Contact jwelborn@western.edu to discuss needs and schedule sessions.

Grant Life Cycle

Services

  • Assist in identification of potential funders, sponsors and partners
  • Provide access to program announcements, guidelines and application forms
  • Facilitate project design and proposal development, review and editing of drafts and budgets
  • Advise in the preparation of proposals including standard forms, compliance, institutional data, budget preparation, indirect costs, and evaluation
  • Proposal preparation and processing, award negotiation and acceptance, award set-up and project accounting and reporting, and compliance with all applicable university, sponsor, state and federal requirements, standards and regulations.
  • Develop and implement incentive programs to encourage supported grant activity in all departments across campus in coordination with Academic Affairs
  • Assist principal investigators (PI) and project directors (PD) with interpretation of policies, regulations and guidelines applicable to particular projects

Resources, Memberships and Agreements

  • Grants.gov https://www.grants.gov/
    • A common website for federal agencies to post discretionary funding opportunities and for grantees to find and apply to them.
  • Grants Resource Center (GRC) https://www.aascu.org/grc/
    • Western is a member of the Grants Resource Center, a unit of the Association of State Colleges and Universities (AASCU) and provides a comprehensive suite of tools, services, and expertise to improve and increase the securing of grants from federal and private sponsors. Contact the Office of Sponsored Programs to access this resource. jwelborn@western.edu
  • Collaborative Institutional Training Initiative (CITI) Membership https://www.citiprogram.org/index.cfm?pageID=14
    • Western employs the CITI IRB training program to ensure responsible conduct of research for undergraduate and graduate students and faculty and staff to develop, foster and maintain a culture of integrity in science in alignment with federal state and private agency requirements.
  • Institutional Review Board https://western.edu/about/administration/academic-affairs/human-research-committee/
  • Western Research Council https://western.edu/news-research/
    • The mission of the WRC is to highlight the academic prowess of undergraduate and graduate students as well as faculty at Western. WRC exists to expand opportunities for students in all academic disciplines to engage in original research or creative work.
  • Master Agreements with US Forest Service, Bureau of Land Management, National Park Service
    • Contact the office of Sponsored Programs for additional information.
  • Rocky Mountain Cooperative Ecosystems Unit CESU Membership https://www.cfc.umt.edu/cesu/
  • Grant writing Incentives
    • The OSP, in collaboration with Academic Affairs, offers a variety of incentives to encourage and support grant writing activity from faculty and staff across the University. Incentives are available to support activity during the pre-award stages that include agency targeted training, financial research support incentives, course release, and other concentrated opportunities. Contact the OSP for additional information jwelborn@western.edu

Office of Sponsored Programs and Grants

Director of Sponsored Programs and Grants

Janice Welborn

Director of Sponsored Programs

Grants Manager, Finance Office

Sarita Neyman

Grants Manager, Interim Administrative Assistant

Contact Information

970.943.3400

jwelborn@western.edu

Campus Location

Western Colorado University
Taylor Hall 321C
1 Western Way
Gunnison, CO 81231

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