September 28, 2011
Action Minutes for September 28th, 2011
I. Roll Call
II. Approval of Minutes
III. Approval of Agenda
IV. Guest Speaker
· President Helman-As many of you have heard during noon tomorrow we had 200 faculty and staff come into Western’s future into a potential name change. There has been no predetermined decision, but we want to know whether or not to put University into our name. CMC has just been authorized to allow 4-year degrees. Most community colleges have removed the ‘community’ in their name. There is an increasing confusion between ‘college’ and ‘university’, and perhaps some brand confusion. College does not translate internationally. We think there’s some brand confusion about who we are and what we do. We have proposed to the board of trustees to change the name, they gave a thumbs up. So we have begun a discussion about this decision to talk to the board of trustees in October. This is a whole lot more than a name change, what we used to be and how we fell by Tom Freedman, What is the world we live in? What should we do to thrive in this world? We should take a look back and build a spaceship (metaphorically). While we hold off threats we need to think about how to keep this enterprise going, and keep Western State College of Colorado alive. 100-year anniversary, self-study for accreditation. Once Gunnison Normal School when it was a teacher’s college. The world is rapidly changing and Western State College of Colorado must adapt with these changes.
· Gary Pierson-A handout to help organize the thoughts of a name change. Please educate yourself about this, and educate your constituents. Encourage speaking with faculty and staff, important to have a campus-wide discussion. Would we be open to hosting a forum for students? SWOT Analysis (Strengths Weaknesses Opportunities & Threats) and feedback from staff. Open to other ways to facilitate. Can speak to Janice Osborn, took around an hour to discuss and have a forum.
o Hosting forums may be the most effective ways to get students involved, especially in the evening.
o We could take a discussion period, and turn it into a forum, many questions among students on campus. SWOT may not be best for students because they may not have the best knowledge to help this exercise.
o Will we be sending this out to all students?
§ We haven’t thought about it. We can consider it.
o This, in my opinion, is great.
o I try to be cautious sending out emails to students, would students like this?
§ If it is coming from both Gary, and SGA it will probably be received well.
o We have the same questions coming up all the time, and the same questions keep coming up. If we do these forums, we need somebody there that knows it better than us.
o If we send this out in an email it should be condensed.
o If we have many sources, then students will know where to get information.
o If I got an email like that, I would never read it.
§ Maybe an attachment
o I want to read it to participate in the name change, but need a cliff-notes version.
o End of semester, survey to get anonymous feedback.
o This is your opportunity for you input, what’s going to be the most effective way to educate them and understand it to get good feedback.
o Write a Top O’ World article, and email for contact
o SO important to educate students of these issues, so they can explain issues.
o Some students have been pretty fired up about not changing it. There are probably many students who would read the whole article to understand the issues.
o No student fee money would be used for a name change, all out of the general fund
o What If all senators have 30 copies to give out to heir constituents, and attach a sheet for comments, and have a turn-in in the SGA office.
o What if we could do a poll via email or FB, or in CC table, preliminary yes or no, give out info or places for info. What would the poll be before information was distributed, then after.
o Social media could be huge for this discussion, to get a better more accurate response than a forum
o We consistently have many students coming out for forums, but one forum will not work, more often the better. Noon forums were more attended than later night forums. We have had good input from forums in the past.
o It is a fact it is easier for folks to summarize an email, touching on points would be key, this should be approached like the field house where we have poles and sheets out for comments, and forums, then see where we are. Whether or not people will attend, we can target students that are interested to see what they are saying, and hopefully the issue will gain momentum.
o Sometimes facts are overshadowed by rumors, we can step-back and make a campaign, put out as much information in all outlets.
o Jay: The college whether its staff or students, we do not make a decision like this, ultimately the state legislature makes the decision. The leadership will translate it to the board. This is not an internal decision, or a vote. It may be unwise to make a straw poll until they are educated on. The cost that we brought up, we know there will be a cost, Brad Baca are trying to estimate the cost, and this is a general fund issue. Understand the process. We do not want a vote. Do people generally think this is a good idea or a bad idea, to discuss with board to get their opinion on the matter? One myth I would like to dispel, this is no silver bullet issue to admissions or enrollment. Think of future of college, the issue is much larger, we need to plan. My goal is that 100 years from now another president can say the same things we say at this anniversary. We are trying to look at the bigger picture for the future.
o We are about month out.
o Who would choose the name?
§ It would ultimately be the board, take some choices, and the board would recommend
§ Western has to be in there, Colorado has to be in there, then, are we a University or a College.
o Students want information, and want to know what’s going on.
o What would the requirements be going from college to university
§ No operating definition between University or college
§ Many colleges are changing to university, small liberal arts colleges still hold the name ‘college’, and are becoming extinct, we are one of the only few public liberal arts college.
§ Rumors of Adams change status to University. Fort Lewis is thinking about it. Metro is trying to run campaigns.
§ We need to get our board briefed on Oct 28th. If we do this it needs to be at this next meeting, with a strong sponsor. The board needs to make a decision this fall.
§ We have four weeks to see what students think about this issue, to take back to the board. Perhaps more questions will follow October meeting,
§ There are a lot of great ideas, but no one is right. We should bombard social media, and all media outlets to speak to as many students as possible and educate them.
o Do you think forums are the most efficient way to distribute information?
§ Yes, forums were great for debunking all rumors, and an expert could explain the issue in detail.
§ People got their questions answered.
§ If you want to do it over the next four weeks you need to start next week. Some people come to more than one meeting. It took a while to get the word to everyone. Dates and times set up for forums ahead of time.
§ When is next legislature session
· Begins in January
· Limited number of bills, so you have line it up early
· Who was your prospective sponsor
· Board meetings are open to all students, meet in the CC
§ Social media and forums are great ways to communicate with peers. We can have expertise at these forums.
§ We will let you know, discuss it tonight. Clap, clap, clap!
· Larry Meredith & Bruce Bartleson-Library Referendum- Director of library district of Gunnison county, both former Westerner’s. Public relations director for a long time. I was in charge of the first 100 year celebration of college. Remind you all about the new public library in Gunnison and children’s library in CB and Mt. CB, and CB south. Only 15K people in the county, but over 30K visits over all of last year, 160K pieces of material. 2 ballot questions coming up: 1b-a bond issue to provide funds for facilities 2a-is a bill to get funds to operate library. Understand, most of you use the school library, but a good public library helps improve quality of life within a community, center for technology, gathering places, and meeting rooms. Most of college facilities are for students rather than community. The library will be a community tool. We will raise property taxes to fund library, for a 500K home taxes would be $66/yr. Speak with fellow students. Please vote for us. You have until Monday to register to vote, do it online (democracy-so vote)! You can register without a driver’s license. We would appreciate your support, and a boom for the community. 18,000 sq. ft. library.
o Where will it be located?
§ North of public schools on 11th street
o Property was given to the county as long as a donation.
o When would it be built?
§ If it passes, we would start in April of next year, and hope to be finished within a year.
V. Action Items
VI. Discussion Items
· Wildlife Society Bill- (Presented by Erika) Presented bill and appropriate information. Where is the conference being held?
o Hawaii, 6 nights
o Any questions can be discussed next week.
· Color Printer-Perhaps it would be a benefit to purchase a color printer. As SGA we don’t have access to a color printer on campus, unless we go through PC. IT suggested for us to buy a printer, the initial printer cost is $1,000, but that would be the highest quality. Allows us to print on bigger paper. It would benefit SGA, Intramurals CCE club sports, would all have access to the printer. We would have to pay for paper and ink. The big printer in the LEED office is moving to Taylor. How many students look at posters? How effective are posters? What about social media/electronic flyers.
o Color printers in Taylor are often requested and note the color posters. When they did Taylor they did not map for a copy center. For homecoming we printed a lot of posters.
o Perhaps PC is the best solution.
o PC’s printer costs $1250, and a toner is $500. PC is more than happy to print, but you have to pay.
o IT suggests that maybe we co-sponsor with PC and look into cheaper toners. That way we would all have access. Anyone who gets SGA funding could use printer.
o Stay focused on green ways of doing things, on flat’s screens. Either paperless recycling or co-sponsorship.
· Discussion of better ways to communicate paperless advertisement
· Cory Vanderveen-City of Gunnison Parks & Recreation-With aquatics department looking for some things. We put on 2 college nights, to get students to come to pool, rope swing, diving board, and slides. During these nights, students can come and play and use facilities. Staff stays there as safety, rules are pretty relaxed to provide a fun aspect. We would like some help, getting more students into community center. We have different ways to solicate information to students’. First night 8pm-10pm, about 80 people came on college night. They wanted to do it every Wednesday, but we cannot. Try to make it as affordable as possible. Do students want more music? Help advertise, advertise, make it our own. Not try to make money, but just try to get college students in and have fun. Handing out fliers, 10-15. Charge $1 at front. About $50 to run a 2-hour event, would like to break even. What do constituents want more of?
o How often are you looking to do it?
§ We were thinking every-other Wednesday. Drug and Alcohol free event, to keep event and safe.
o One concern is that we have our own pool.
§ The community needs to coincide with the college, and give students other things to do on Wednesday’s nights. The Community center has many amenities, and the size to host a large fun event.
§ Resident Life will post fliers, send emails for next events. Speak with RA’s, for events.
o Do you need to bring your ID?
§ No, we know you all!
o Could you give us your email address
o You could partner with WRAP. So, it’s free and students wouldn’t mind paying next time.
o Let the thoughts roll…Leave fliers, smaller one’s are more effective.
o Another event is a dodge-ball tournament. Working with intramurals for water polo, water basketball, and water polo. College students, organizations, and clubs in dodge-ball tournament to help fund college night, test to see if it is viable for next year. Several free memberships for winning teams and free giftcards from Mochas’s. October 22nd, sign up at rec-center, email or call number on flier. Open to whole community, trying to get police officer team.
VII. Advisor Report
· Extra fliers for changing of the name. Looking for students to volunteer for a sexual assault hotline, and a clinic. Be there to give them resources, male or females, if you are interested email Shelley. Academic progress reports should be finalized, for first year students and students on academic probation. Mandatory first-year meeting. RTA is free again, and have a larger schedule, starting November 23rd. LEAD office is doing a 6wk workshop on ‘Money Matters’ to help educate students, Oct 11th 7pm. First meeting on budgeting, credit score, and identity theft.
VIII. Senator Reports
· Erika: Booty Bash tomorrow instead of homecoming dance.
· Alan: CB film festival this weekend
· Alumni/Lacross and Rugby game this weekend
· D’Andre: Went to Escalante to meet with freshman, got quite a few students there, handed out fliers. The email never got sent about meeting with Mears and Ute.
· Nicole: Resume workshop October 4th 8-9pm
· Adam: Mt. Bike race this weekend host looking for volunteers along course, email Janna if interested. Saturday at 1pm.
· Walker: 10 per movie for film festival or $50 for six movies
IX. Committee Reports
· Homecoming Updates
· Bonfire: good, 9pm Friday night.
· Parade: Everyone who can be there the day of float, should be there 9:30, unless you are on the parade committee, then 9am. So far we have 20-25 floats. DARE Athletics, Sac, PC, Dr. Vandenbusche is the parade marshall. President Helman will be there.
· Bowl Decorating-Setting up at 7:30am saturday for tailgate and game. Tailgate 10-1.
· Lighting of “W”-Meet for 5 minutes after to talk tomorrow, set.
· PR-Running PSA’s for homecoming
· Float-built just need to paint and put up banner
· Alumni- 5-7 people that can go to alumni dinner at 7pm, greeting and talking, name tags, personable.
· Royalty- Nominations are in Dr. Vandenbusche Gary Pierson and Coach Banes, Maria strubble, suzy coykendell, Melissa Bravo. Powderpuff going well, four coaches, two are taking it pretty seriously. 26 girls have signed up, 15 have confirmed, more ladies can sign up. Officially changed to 4:30pm on Friday. There will be male cheerleaders. Flag football.
X. Advisory Reports
· Sarah: Friday rededication of Taylor, Vandenbusche will be there.
· Haleigh: thank you for Homecoming, it is a crazy time of year. It is turning out well.
· Travis: Softball championships tonight. Kickball starts next week, 10 teams signed up. Ultimate, 2 teams, one more than last year.
· Grace: Please come help set up the decorations. Taking stuff down at 1pm, which would be a great help. Please send total costs from homecoming to Grace.
· Meg: An improv group started at Western. Awkward fiction, SNL type feel sketches they are writing in theatre, and college humor on film, and improv games. Family oriented, not a club yet. Maybe one performance this semester, and maybe more in the future.
· Blake: XC is splitting up to go to Oklahoma Jamboree and RM shootout. Football game 1pm Volleyball game at 7pm playing Adams, wear red! Tentative car bash this Friday at tailgate
· Hayden: Rugby 11am against alumni, Women’s rugby 1pm Saturday playing Mines, down hill biking after on new course around 4pm.
· Elijah: Taylor Auditorium 7pm concert on Saturday
XI. Special Topics
XII. Remarks for the Good of the Order
· Nick: Ute is being used as a resident hall, students want to see sidewalks, instead of dead grass path, do other students feel similar? Other campuses put sidewalks for pedestrians and bikers.
· Aurora: For float we were given a truck from Avis, please sign the Thank You Card.
XIII. Late Roll Call