September 14, 2011
Minutes for September 14th, 2011
I. Roll Call
II. Approval of Minutes
III. Approval of Agenda
IV. Guest Speaker
· Rob Whiting from SafeRide: Budget made for city of Gunnison. It has been operating around 16 years. SGA Western State College of Colorado members requested to have a safe ride type of program in response to two Western State College of Colorado students who passed. It was originally a Friday and Saturday service to help prevent incidents of drinking and driving. The budget hasn’t changed substantially for 17 years. The county always donates 2-2.5K each year. 5 years ago, voted that each students pay 4$, which makes WSC the largest sponsor. How to bring an extra 4K in each year? No longer get money from Due’s in the Gunnison county. 5K received from surcharges from court. Each driver get’s $60 a night for pay. Roughly 24K are what are spent, and the revenue generated is about $1,300. Need extra community support. The bars have a tight budget and do not donate. The drivers want to do anything they can to prevent DUI’s or fatalities due to accidents. SR brings people home, gets them home safely, a decrease in mischievous conduct.
o Q: SR caters for people that call from bars. If WSC SGA is the greatest donation, coming to student fee’s.
§ A: Over the course of the year, we count the number of students 25,000 rides (18-24 year olds) last year, most between September and October and changes the dynamic of house SR operates, going from call to call. It is a challenge to balance, one priority is that someone who may drove to the bars wont wait for SR for a ride, they are afraid they will choose to drive. A private residence is a bit different. They do bar runs, and will be more focused on them; some drivers are better than others.
o SR goes to bars more because often it is hard for drivers to find houses sometimes. It is a challenge for drivers when people call and don’t come out of the house.
o Thank you! You all do an outstanding job. Rodney was a student advocate for SR, to send a monthly budget and get active.
o It is a big amount of money but the service is invaluable, and you cannot put a price on the lives saved.
o An opportunity for SGA students has a role for somebody who may want to write grants. Giving rides is proven to reduce accidents and problems. Gladly except any help.
o Q: When will you know when you get the money through the county?
§ It is unknown now, but will get information soon. There is good support for SR in the county, we are hopeful.
o Abuse rides: four block rides, liquor store run, try not to take a lot of people to one party, prevent taking people to parties, always get rides there but no one calls for rides home at night. No bikes, no dogs on SR.
o Q: Do you know the group on campus CLUE (Caring Leaders who Understand and Educate)? Interested to learn more about drunk driving prevention.
§ A: That sounds great.
o A balance between getting people home and helping students.
V. Action Items
· PC Assistant Pay
o Outline in constitution if pay descrepencies need to be address they need to be voted on. Senators: if they would vote an approval of cutting $75 for the PC assistant.
§ Speaking with an assistant, and they were not informed, it might be better to bring her in first.
o Q: What is her general role? She doesn’t regularly attend meetings or do office hours
§ She does a lot, she keeps the office going, oversee council makes sure it runs smoothly, under the constitution of bylaws. Yes, no direct contact with SGA but she has been written in the bylaws.
o Does she get a separate pay?
o How long have we pay the assistant?
§ The last 5 or 6 years.
o Could we incorporate her in what we do, like come to meetings serve office hours. It may be troubling for her position.
o Motion to bring PC assistant in to discuss pay next week
§ 13/13 passed!
o Draw attention to the double pay bylaws? Article 8 Section 8 #2.
§ If we cut her pay will it be covered? Yes.
§ She is interested in taking PC place after Elijah leaves.
§ Other members may be paid twice. This could be an issue.
VI. Discussion Items
o Last week we discussed the budget shortfall due to less student enrollment. We have a recommendation: 1% to all committees except Clubs. They would cover the cut, and with the reserve we would cover the shortfall. Certain committees have a rollover. All have some money except a few.
§ Will all 1K be covered by the shortfall?
· No we are not covering that
§ Roll through options
· 1% cut, 2%, 3%, 4%, 5% no backfill from reserve.
§ Budget committee makes recommendations with all advisors for the senators.
§ Proposal take 10K from reserve, barely over a 2% cut, absorbing a cost for ICC.
· Why 10K ?
o Didn’t want to take too much reserve away, buy hot chocolate for rescue team, we want some wiggle room for SGA.
o Keep some reserve just in case spring semester has fewer students-future issues.
o Some groups have a reserve of their own.
· Some numbers are accurate, some are not so accurate. Only can speak for WP: reserve has been gained for 10 years, for more trips with students. Make a minimum cut now and later investigate what people have and what they need.
o 2% cut then speak with sub committees to see what is possible to cover, so we don’t drain reserve.
o Senate consensus thought some would be comfortable with a larger budget cut.
o We should not micromanage accounts.
o Some are sitting on money, but some groups have a lot less resources and are hurting.
o We cannot keep pushing this off, we need to come to a decision tonight.
· Concerns are fiscal responsible, not spending money on things we don’t need (like hot chocolate)
· Entire reserve is 45K, 25K needs to remain.
· Motion 2% budget cut excluding ICCE.
o All in favor (12/13) Passes
o Decision has been made!
VII. Advisor Report
o This Monday the 19th is the last day to be refunded 50%, go see student affairs.
VIII. Senator Reports
o Erika: On Friday Mexican independence day Amigo’s 4-6 by the fire making sopapillas
o Chase: Football has a home game this Saturday at 1pm.
o Walker: This weekend is Headwaters! Lots of great guest speakers are coming!
IX. Committee Reports
o Homecoming emails are coming soon!
o Grace has contracts for everyone. People who get paid see Grace after the meeting
o Float committee meet after meeting would be nice.
o Lighting of W
X. Advisory Reports
o Sarah: Friday 8-1 first board meeting in North Ballroom. Monday Step Up was canceled to Tuesday at 7pm. Open to whole student body. Feedback on Celebration of scholarship
o Nick: On Friday at the airport there is an emergency crash landing 4-8pm. The world is not ending…this is a requirement. They are looking for actors to pretend they are hurt, for community service or for acting practice. Pro Cycling have sent out preliminary dates for next year, they will not change the format, keep at 7 days, but maybe start in one community and end in another.
o Haleigh: The retreat is this Sunday 8a-3p. Please eat breakfast, changed the plans to make more conscious decisions with spending. This is a mandatory meeting. This is a good year.
o Grace: exciting news, move money from internal to help club sports, and we found out there budget is not as dire as it once was. We may not have to move all the money. Ideas of things to purchase to make sure we can pay for it.
o Meg: Wordhorde Guest Speaker at Mochas 7:00/30pm.
o Blake: Home opener for Volleyball, three nights in a row, Regis, Colorado Christian, & Mines.
o Travis: Intramurals started last week flag football, participation is down, perhaps new website is to blame? The weather could also be to blame… Ultimate Frisbee kickoff start first week of October. Disc golf tournament was last week and went well, a lot of community support, many people utilizing.
o Hayden: Club sports Baseball UNC, Soccer @ Mines, Women’s rugby 11am home game, mens UNC’s coming down, games @ 1
o Elijah: Recycled percussion went very well, and they were here 10 years ago. 200-250 people attended.
o Noah: WP second week of sold out trips, last week they didn’t have any gear. Intro to rock climbing, and on the 20th free bike repair workshop class. Shout out to mens biking team who got first at a RedBull competition in WinterPark.
o Maddy: next Tuesday second event for sustainability ‘do it yourself workshop’, grade social responsibility and conscious consumption. They will hand out books, and give tips on gardening.
XI. Special Topics
XII. Remarks for the Good of the Order
Order is in order!
XIII. Late Roll Call