Annual Security Policies and Report
The Clery Act and Higher Education Opportunity Act (HEOA) impose three different types of campus safety and security disclosure requirements on institutions of higher learning that participate in federal student financial aid programs. Colleges and universities are required to formulate and disclose policies dealing with a range of law enforcement, safety and security matters. They are also required to maintain and provide access to logs and statistics of crimes reported on campus, or disclosed by local law enforcement agencies, and to maintain logs and statistics concerning fires in on-campus residences. Finally, the Act requires institutions to disseminate statistics pertaining to crimes and fires.
Western State Colorado University Campus Security Services Mission Statement
The mission of the Western State Colorado University (WSCU) Campus Security Services is to help provide a safe and secure environment for students, faculty, staff and visitors. This is accomplished through a community friendly approach, visibility of security personnel, 24-hour accessibility, roving patrols, and cooperation with all local emergency agencies.
Campus Security Services and Gunnison Police Department Jurisdiction
WSCU Campus Security Services is not a law enforcement agency. The primary jurisdiction of the WSCU campus lies under the authority of the Gunnison Police Department. As a public institution, WSCU is bound to uphold all Federal and State laws. University security guards do not have arrest powers, law enforcement efforts are performed in conjunction with municipal, county, state and federal agencies as appropriate.
Roles of Campus Security Services
- Assist the Gunnison Police Department in providing safety to WSCU.
- Manage the WSCU Emergency Operations Plan.
- Interpret, provide revision, communicate, and enforce University policies.
- Support all departments of the WSCU campus community.
- Support all local law enforcement and emergency management.
- Investigate, assess, and respond to campus incident scenes.
- Prepare detailed reports and submit work orders after incidents and, when possible, perform minor maintenance repairs and custodial duties.
- Provide security for the WSCU infrastructure.
- Provide safety escorts on-campus for students, faculty and staff.
Campus Security Services Department Contact Policy
All non-emergency campus crimes, other than low level cooperative underage alcohol pour-outs, are to be reported to WSCU Campus Security Services. Contact the Campus Security office phone at 970.943.3084 or the Campus Security cell phone at 970.209.1020. In the case there is no guard on duty contact the Campus Security emergency cell phone at 970.209.8798. The Campus Security representative will contact the Gunnison Police Department if needed and document the incident.
Procedures for Reporting Crime on Campus
WSCU uses the 911 system. For all campus emergencies immediately call (911). This service is available on a 24-hour basis. Additionally, non-emergency campus crime reports can be made to the Gunnison Police Department by calling 970.641.8200.
Crimes may also be reported to:
- Gary Pierson, Vice President for Student Affairs
- Chris Luekenga, Associate Vice President for Student Affairs
- Nathan Kubes, Director of Campus Security Services
In consultation with the Gunnison Police Department, informants will be advised on the options available for voluntary, confidential crime reports.
Emergency Operations Plan, Emergency Notification, and Timely Warnings
WSCU maintains a comprehensive Emergency Operations Plan (EOP), for more information, please go to: http://www.western.edu/administration/security-services/emergency-operations-plan . It is the responsibility of the Vice President of Student Affairs and the Director of Campus Security Services to develop, implement and maintain the plan. The Emergency Operations Group (EOG) reviews the effectiveness of the plan on an annual basis.
The WSCU administration will immediately notify the University community in the event and confirmation of an emergency or dangerous situation involving an immediate threat to the health or safety of the campus community. Primary notification will be through the Rave Mobile Safety System. The decision to notify the University community will be based on a case-by-case basis. The initial recommendation will be made by campus security and/or law enforcement personnel at the scene and they will request notification of the campus community based on their professional judgment. This recommendation can be made to any senior administrator, but is typically made to the President or the Vice President for Student Affairs. However, the President and Cabinet have ultimate decision-making authority in all emergency situations, and it is their responsibility to initiate policy decisions. Every effort will be made to convene this group as soon as possible after an emergency has been declared. The persons responsible for sending the official notification to the campus community may include, but is not limited to, the Vice President for Student Affairs, Associate Vice President for Student Affairs, Director of Campus Security Services, or Director of Marketing and Media. In the event of an incident, which would require the larger community to be notified, information will be sent through the internet and local/regional media.
WSCU will notify students, faculty and staff through the RAVE Mobile Safety System and other means of communication as deemed appropriate to warn students about crimes that have been perpetrated in order to prevent similar crimes from happening in the future. The Office of Student Affairs in consultation with the Director of Campus Security Services will be primarily responsible for campus notifications and timely warnings. Notifications will be made without unnecessary delays to help ensure campus safety.
Emergency Notification System
WSCU utilizes the Rave Mobile Safety System as our primary emergency notification and timely warning system. This system has had tremendous success across the country. Students, faculty and staff are strongly encouraged to register for this service. All WSCU students, faculty and staff receive an email at their WSCU email address asking them to sign-up with Rave Mobile Safety System. Students will continue to receive messages requesting that they sign-up until they have done so. All WSCU student, faculty, and staff are also highly encouraged to sign-up for emergency notification through texting services on their mobile device. WSCU will conduct tests of the Rave Mobile Safety System periodically throughout the academic year to ensure the system is working properly.
Please ensure that you check your WSCU email on a regular basis for any updates or news about the Rave Mobile Safety System.
Emergency Drills, Testing and Evacuation Procedures
Campus Security and designated persons will test the emergency notification system and provide ongoing training/outreach for emergency response and evacuation procedures on an annual basis and document the information concerning a description of the exercise, (i.e., date, time and if announced or not announced). This documentation will be kept in the Annual Security Report file at the Office of Student Affairs or the Office of Campus Security Services.
Emergency situations require immediate decision making regarding evacuation procedure. The following information will give guidelines when evacuations are necessary.
- All building evacuations will occur when a fire alarm sounds and/or upon notification by campus administration, Campus Security, Gunnison Police or other county officials.
- Remain calm.
- When a fire alarm is activated, leave using the nearest marked exit and alert others to do the same as you leave the building.
- Each building shall have its own procedures for assisting people with special needs, attempting to protect HRCI (High Risk Confidential Information), and any other special conditions that may be applicable.
- Do not use any elevator!
- If you are directing others, communicate clearly and succinctly. Example: “We have a (type of emergency). Evacuate to (predetermined building evacuation area) and do not leave the area. Take your belongings. DO NOT use the elevators.”
- If you are assigned to do so, assist persons with disabilities.
- Turn off applicable equipment and secure area.
- Close doors but do not lock them.
- Keep exiting groups together.
- Avoid wearing high heel shoes.
- Do not carry liquids, beverages, or water bottles into the stairwell (fall and slip hazards).
- Exit the building via the nearest safe exit route. Walk, do not run.
- Once outside, proceed to the predetermined assembly point. This point should be at least 300 feet away from the affected building. Keep walkways, fire hydrant areas, fire lanes, and streets clear for emergency vehicles and personnel. It is your responsibility to know your building’s assembly point.
- Account for all known faculty, staff, and students.
- Wait at evacuation point for instructions. Do not leave the area and instruct those present to do the same.
- Do not return to an evacuated building unless told to do so by campus administration, Campus Security, Gunnison Police or other county officials.
Campus Evacuation Procedures
Evacuation of all or part of campus will be announced through the RAVE Mobile Safety System and/or by campus administration, Campus Security, Gunnison Police or other county officials. Drive slowly and calmly and instruct others in your area to do the same.
Crisis Prevention and Management Team
The Crisis Prevention and Management Team is an administrative decision-making group that was formed to help prevent and respond to critical behavioral incidents that may occur at WSCU. Critical behavioral incidents are generally defined as, but not limited to, those campus situations that may involve a mental health emergency, a mental health crisis, or disruptive behavior that may threaten life, health, safety or property, or those which impact the University community. The Crisis Prevention and Management Team’s purpose is to assist with decision-making, communication flow and operational response capability in dealing with crisis/emergency situations or incidents. The team meets bi-monthly or as needed in an emergency situation throughout the academic year.
Mental Health Emergency
A mental health emergency is a life threatening situation in which an individual is imminently threatening harm to self or others, severely disoriented or out of touch with reality, has a severe inability to function, or is otherwise distraught and out of control.
Mental Health Crisis
A mental health crisis is a non-life threatening situation in which an individual is exhibiting extreme emotional disturbance or behavioral distress, considering harm to self or others, disoriented or out of touch with reality, has a compromised ability to function, or is otherwise agitated and unable to be calmed.
Disruptive behavior interferes with the instructional, administrative, and/or service functions of the University.
The Crisis Prevention and Management Team include:
- Vice President for Student Affairs, Chair
- Associate Vice President for Student Affairs
- Associate Vice President for Academic Affairs
- Director of the Academic Resource Center
- Director of Campus Security Services
- Director of Human Resources
- Director of Residence Life
- Director of Midwestern Colorado Mental Health/WSCU Counseling Center
- Counselor, Midwestern Colorado Mental Health
- Chief of Police (or designee), Gunnison Police Department (as needed)
Missing Student Policy and Protocol
WSCU takes student safety very seriously. To this end, the following policy and protocol has been established to assist in locating WSCU students living in WSCU owned on-campus housing who, based on the facts and circumstances known to WSCU, WSCU has determined to be missing.
At the beginning of each academic year, WSCU will inform students residing in on-campus housing that WSCU will notify either a parent or an individual selected by the student not later than 24 hours after the time the student is determined to be missing. This information will include the following:
- Students have the option of identifying an individual to be contacted by WSCU not later than 24 hours after the time the student has been determined to be missing. Students can register this confidential contact information through the Office of Residence Life.
- If the student is under 18 years of age, and not an emancipated individual, WSCU is required to notify a custodial parent or guardian not later 24 hours after the time that the student is determined to be missing.
- WSCU will notify the appropriate law enforcement agency not later than 24 hours after the time that the student is determined to be missing.
- If WSCU Campus Security or law enforcement personnel has been notified and makes a determination that a student who is the subject of a missing person report has been missing for more than 24 hours and has not returned to campus, WSCU will initiate the emergency contact procedures in accordance with the student’s designation.
WSCU will adhere to the following notification procedure for a missing student who resides in on-campus housing. Once WSCU receives a missing student report via the Office of Student Affairs, Campus Security, Office of Residence Life or other source, the following offices will be notified:
- Campus Security
- Office of Student Affairs
- Office of Residence Life
Any official missing person report relating to this student shall be referred immediately to WSCU Campus Security Services. If WSCU Campus Security Services, after investigating the official report, determines the student has been missing for more than 24 hours, WSCU will contact the individual identified by the student, the custodial parent or legal guardian if the student is under 18 and not emancipated, or local law enforcement if these do not apply.
Upon notification from any entity that any student may be missing, WSCU may use any of the following resources to assist in locating the student. These resources may be used in any order and combination.
- Through the Office of Residence Life, the AD/RD/RA may be asked to assist in physically locating the student by keying into the student’s assigned room and talking with known associates.
- WSCU Campus Security Services may search on campus public locations to find the student (library, dining hall, etc.).
- WSCU Campus Security Services may issue an ID picture to assist in identifying the missing student.
- The Office of Student Affairs may try to contact known friends, family, or faculty members for last sighting or additional contact information.
- The campus or academic departments may be contacted to seek information on last sighting or other contact information.
- WSCU Campus Security Services or Office of Student Affairs may access card access logs to determine last use of the card and track the card for future uses.
- Information Technology (IT) Services may be asked to look up email logs for last login and use of the WSCU email system.
- WSCU Campus Security Services may access vehicle registration information for vehicle location and distribution to authorities.
- If there is any indication of foul play, the Gunnison Police Department will immediately be contacted for assistance.
Student Conduct and Community Standards
The mission of the Office of Community Standards is to provide proactive programming and educational interventions in an effort to foster the development of personal and community responsibility. The goals of the Office of Community Standards are:
- To provide educational programs and interventions directed at encouraging responsible, community-minded behavior.
- To establish and enforce reasonable and clear limits designed to protect the campus community and the rights of its members.
- To develop and support a positive living and learning environment.
- To educate students regarding responsibility and accountability for their actions.
- To encourage and foster self-insight and self-initiated change of behavior.
- To protect the rights of individuals accused of violating University rules and policies.
- To provide a fair, supportive, and timely hearing process to address instances of alleged violations of University rules and policies.
- To offer learning experiences for students, staff, and faculty who participate in the on-going direction and implementation of the student conduct process.
Questions about the student conduct and community standards can be addressed to:
Chris Luekenga, Associate Vice President for Student Affairs, Taylor 301, email@example.com, 970.943.2616.
Off Campus Policy
WSCU believes that a student's behavior in the larger community may be grounds for misconduct action, provided that the behavior could have serious adverse impact on the University community. The University believes that all students are responsible for obeying federal, state, and municipal laws; violation of these laws can lead to misconduct action by the University. Therefore, the University has established procedures with the Gunnison Police Department for notification of criminal activity by individuals known to be WSCU students, regardless if they live on or off campus.
Alcohol and Drug Policies
Campus alcohol and drug policies are outlined in the WSCU Student Handbook http://www.western.edu/student-life/student-affairs/policies-and-handbooks/Final.pdf), p. 55 and p. 60. In summary, the University is subject to the laws of the federal government and the State of Colorado and will act in accordance with those laws and University policies in the event of violations.
Alcohol Use and Possession
WSCU has published policies concerning the use of alcohol and is seriously concerned about its abuse.
The University does not permit alcohol use in most campus buildings or on grounds unless approval is granted for special circumstances. Students who are of the legal drinking age are allowed to possess and use alcohol in their residence hall room or campus apartment. It is illegal to sell whiskey, wine or beer to any person under twenty-one years of age and it is illegal for any person under twenty-one years of age to possess or to attempt to purchase the same. Intoxication is not considered an excuse for unacceptable behavior.
Drug Use and Possession
Although possession and use of marijuana is no longer a crime in the State of Colorado, the possession and use of marijuana remains illegal under federal law. Consistent with federal law, including the Controlled Substances Act and the Drug-Free Schools and Communities Act, the use/or possession of marijuana continues to be prohibited while a student is on campus, including while in campus housing.
The use of mind-altering substances, of any kind, has no place in an academic community. Any student using illegal substances or ethneogens, including possession of residue, paraphernalia (e.g., water pipes, bongs, spoofs) and/or who is involved in or responsible for providing the opportunity for a guest or another student to become involved in illegal drug/substance use of any nature is subject to judicial sanctions as severe as expulsion from the University. Distribution and/or sale of an illegal substance are taken very seriously. Students found responsible should expect the most severe of sanctions. Pictures of drug usage or paraphernalia are strongly discouraged and will be addressed in the adjudication process.
The 2013-14 Drug-Free Information, http://www.western.edu/student-life/student-affairs/policies-and-handbooks/drug_free_schools_policy.pdf, is provided to you in compliance with federal law.
Should you have questions or require further information about the policies, health risks, legal sanctions, or treatment programs relating to illicit drugs and alcohol, please contact the Office of Student Affairs, Office of Human Resources, or the WSCU Health Center.
WSCU routinely offers drug and alcohol awareness programs. In addition, some special programs and organizations include: Western’s Responsible Alcohol Partnership (WRAP), National Collegiate Alcohol Awareness Week, National Drug Awareness Week, and BACCHUS (a national student organization to promote responsible drinking). Professional and student staffs are trained to intervene and refer any instances in which drug or alcohol is an issue to the proper authorities.
University Resources for Education/Prevention
The Counseling Center, located in Tomichi Hall 104, offers students, faculty and staff seven free visits. Students are regularly referred to the Counseling Center regarding their alcohol/drug use.
- Counseling Center
Jessica Vogan, Coordinator
- LEAD Office: Prevention Education Programming
University Center 118
The LEAD Office’s sexual misconduct prevention, education and response program provides leadership and guidance on these issues for the campus community with the objective of integrating awareness, understanding, and prevention/risk reduction behavior into the daily lives of Western students. This program also empowers student leaders to become peer educators, increase peer to peer discussion regarding sexual misconduct, dispel inaccurate information and myths, and encourage the setting of boundaries that will foster a healthy campus environment and teach students how to develop healthy relationship now and into their future. The LEAD office also houses Western’s Title IX Coordinator, this professional serves as the first point of contact for students should they experience sexual misconduct during their time at Western. Our sexual misconduct program also works closely with the Western student health and counseling centers, Gunnison County Public Health, BeforePlay.org, PACT5, and Western’s Sexual Assault Prevention Advocates to provide resources and information around sexual health and wellbeing.
- Sexual Misconduct Prevention Education
The LEAD Office’s suicide prevention and education program is dedicated to providing Western’s students, faculty, staff, and the surrounding community with the skills necessary to recognize suicidal warning signs, and seek appropriate intervention. Housed within our office is a Certified QPR Gatekeeper Instructor who not only provides support to at risk individuals, but also educates campus and the surrounding community about the importance of early intervention, the power of questioning, persuading, and referring (QPR), and the invaluable role we can all play in the lives of others.
- Suicide Prevention Education
WRAP exists to help students have a safe and healthy experience while attending Western State Colorado University. To accomplish this goal, WRAP provides students with opportunities to engage in fun activities (many of which incorporate a variety of methods of stress reduction) and to educate students about responsible alcohol & drug consumption. One unique aspect of the approach is that WRAP tries to help and support students who violate campus drug and alcohol policies, rather than simply punish. WRAP wants to ensure that alcohol is used legally, responsibly, and with respect to the health of themselves, fellow students and the community. WRAP collaborates with campus groups to provide drug and alcohol education to the entire campus community, partners with GCSAPP and the BACCHUS Network to provide drug prevention and wellness education for Western students. Some of WRAP’s activities include: late-night movies, Breakfast for a $1, dances, yoga, acupuncture, a Radical Relaxation Lounge, and many other events.
- Western’s Responsible Alcohol Partnership (WRAP)
Title IX/Sexual Harassment and Discrimination Policies
Title IX/Sexual Harassment and Discrimination Policies serve all members of the University community, including students, faculty and other academic personnel, staff employees, non-students or non-employee participants in University programs. These policies strive to:
- Resolve and investigate complaints of sex discrimination and sexual harassment (including sexual assault) in a prompt and equitable manner.
- Provide prompt and effective response to reports of sex discrimination or sexual harassment in accordance with University policies and procedures.
- Provide a non-threatening environment for students or employees to report alleged acts of sex discrimination and sexual harassment.
"Title IX of the Education Amendments of 1972 (Title IX), co U.S.C. §§ 1681 et seq., and its implementing regulations, 34 C.F.R. Part 106, prohibit discrimination on the basis of sex in education programs or activities operated by recipients of Federal financial assistance. Sexual harassment of students, which includes acts of sexual violence, is a form of sex discrimination prohibited by Title IX." 1
1Office for Civil Rights, United States Department of Education. "Dear Colleague.” Letter. 4 Apr. 2011. MS.
Title IX Coordinator
The Coordinator's responsibilities include overseeing all Title IX complaints and identifying and addressing any patterns or systemic problems that arise during the review of such complaints. The Title IX Coordinator has ultimate oversight responsibility.
Director of Student Engagement and Orientation/Title IX
University Center 118
Sexual Assault Policy
WSCU will not tolerate sexual assault in any form including acquaintance rape. A student charged with sexual assault can be prosecuted under Colorado criminal statutes and disciplined under WSCU’s standards of conduct. Even if the criminal justice authorities choose not to prosecute, the University can pursue disciplinary action. This discipline may include suspension or expulsion from the University.
Title IX protects students from sexual harassment/violence in a school’s education programs and activities. This means that Title IX protects students in connection with all the academic, educational, extracurricular, athletic, and other programs of the University, whether those programs take place in the University’s facilities, at a class or training program sponsored by the University at another location, or elsewhere, including University transportation. For more information on Title IX, please contact the Office of Student Affairs, Taylor Hall 301.
WSCU jurisdiction extends beyond the physical boundaries of the campus whenever the student violates the policies and standards of conduct outlined in the WSCU Student Handbook. Thus, a sexual assault involving members of the WSCU community that takes place off campus can be adjudicated through the campus judicial system. Campus judicial decisions are based on a “preponderance of evidence” in contrast to the criminal justice system whose burden of proof is “beyond a reasonable doubt”.
Students who have been sexually assaulted are highly encouraged to report the crime to the local police. It is the student’s decision on reporting to campus authorities. Please Note: It is highly important to preserve evidence for the proof of a criminal offense.
Individuals who have been sexually assaulted and those accused of sexual assault are entitled to the following:
- Assistance with changes in on-campus housing and academic arrangements as needed
- To be informed of the status of the case at any time
- To have counsel or a support person present throughout the hearing
- A timely adjudication process without unnecessary delays
- To have a closed/confidential hearing
- To be informed of the outcome of the hearing
ALL EFFORTS WILL BE MADE TO PROTECT THE VICTIM AND WITNESSES FROM THREATS, HARASSMENT, AND INTIMIDATION BY THE ALLEGED ASSAILANT AND/OR THE ALLEGED ASSAILANT’S FRIENDS.
Click HERE to see WSCU’s Sexual Assault Policy (p. 51) in the WSCU Student Handbook.
Eliminating Sexual Harassment and Discrimination
Western State Colorado University seeks to eliminate sex discrimination and sexual harassment (including sexual assault) by:
- Appointing a Title IX Coordinator
- Awareness Education
- Athletic Outreach Programs (Intercollegiate and Club Sports)
- Online Prevention Training
- Orientation Workshops
- Pre-Orientation Education and Training Module required for all new freshmen
- Providing workshops to all members of the campus community
- Residence Life Programs
- Website (http://www.western.edu/student-life/title-ix-sexual-harassment-and-discrimination )
- Establishing Specific Policies and Procedures
- Forming a Sexual Harassment and Discrimination Committee
- Providing a Safe Walk Program and Safety Tips
- Supporting the Sex Positive Club
University Resources and Contact Information
Campus Policies on Facilities Security
All residence hall and campus apartment exit doors are locked on a 24-hour basis. Outside keys are issued to all hall/apartment residents, with the exception of The Pinnacles, which has key card access. Resident Assistants are on duty 8:00 p.m. to 8:00 a.m. All residence hall and campus apartment building exit doors are locked on a 24-hour basis. Students are responsible to carry room keys/ key cards at all times. Propping doors during these closed hours is dangerous to the student population and property and, therefore, prohibited. Students found responsible for propping doors can expect judicial sanctions, and even potential legal action.
The Library is open from 7:00 a.m. to 12:00 a.m. Monday through Thursday, and until 6:00 p.m. on Friday. On the weekends, the hours are 10:00 a.m. to 6:00 p.m. on Saturdays and 10:00 a.m. to 12:00 a.m. on Sundays. All classroom buildings are open from 7:00 a.m. to 10:00 p.m. These buildings are routinely patrolled during evening hours.
Campus Security routinely engages in auto, bike and foot patrols during their working hours. In conducting patrols of campus, security personnel check to see that locks and other door hardware are functional and report any needed repair to Facility Services.
Programs on Security Information and Crime Prevention
The Office of Residence Life, Campus Security Services, and other campus organizations engage in a variety of informational and preventative programming throughout the academic year. The Gunnison Police Department also makes presentations in the residence halls and campus apartments. WSCU works closely with the Gunnison Police Department in an effort to deliver additional security and crime prevention programs. Such efforts include, but are not limited to: Victim's Advocate Services, the Advocacy Center, "Coffee with a Cop" (Officer Access Program), bicycle registration, the Good Neighbor Program and party management brochures, assistance with events management training, and regular meetings with the Chief of Police and the Office of Student Affairs.
Sex Offender Registry
Information concerning persons who are required by Colorado law to register as sex offenders may be obtained from the Gunnison Police Department, Records Division, 201 W. Virginia Avenue, Gunnison, CO 81230, 970.641.8200 or the Gunnison County Sheriff's Department, Records Division, 510 Bidwell, Gunnison, CO, 970.641.1113. The Colorado Convicted Sex Offender Website is http://sor.state.co.us/ .
Campus Security Department Documentation
WSCU Campus Security Services maintains a daily security log that records all campus crimes and security related issues.
Annual Security and Fire Safety Report (ASFSR)
In support of and pursuant to the Clery Act, the University publishes an Annual Crime Report that is available October 1st of each calendar year. These crime statistics are gathered by the Gunnison Police Department, WSCU Campus Security Services, WSCU Office of Residence Life, and WSCU Office of Student Affairs. This report is distributed to current students and employees by a direct email message stating where the report is posted on the University's website: Annual Security and Fire Safety Report (ASFSR) 2013.
Individuals may also request a paper copy of this report.
To access the annual fire safety policies and report, please go to: Annual Fire Safety Policies and Report
If you have any further questions regarding any of these reports, please call or write the Vice President for Student Affairs, Office of Student Affairs, Taylor Hall 301, Western State Colorado University, Gunnison, CO 81231, 970.943.2011.