Requests for Information

The Office of the Registrar is able to provide comprehensive information throughout a student's academic career. This page has been developed as a resource to assist a wide variety of people including current students, parents, potential employers, and alumni. Anything from dates of attendance to replacement diplomas; we strive to make difficult information easy to obtain.

Release of Academic Information and Your Rights to Privacy

(Buckley Amendment and FERPA)

Information regarding your rights to privacy, and information regarding data regarded as "directory" information may be found in the Student Handbook.

For questions about your right to privacy and information that may be released to the public, please contact the Office of Student Affairs, (970) 943-2011. The Office of the Registrar follows the federal regulations regarding student privacy. We cannot give out academic information over the phone, including grades or GPA. We will not give out any academic information to anyone who is not the student without the student's written permission. This restriction also includes parents.

If you wish to have your grades sent to your parents, please fill out the Authorization for Release of Academic Information form and submit it to the Office of Student Affairs in Taylor 301 for processing.

Replacement Diploma Requests

The Office of the Registrar does not store diploma copies. If your original diploma was lost, stolen, or damaged you may submit a Replacement Diploma Request.

The attendance and graduation of the person in question will be verified by the Registrar’s Office.

Replacement diplomas are available for $20, and will be issued in the name under which the student attended. If the name has legally changed, documentation must be provided, and the student record will be updated accordingly. Originals or notarized copies of one of the following must be presented for identification:

• Current Driver's License
• Passport
• Birth Certificate

The replacement diploma may not be exactly identical to the original.

Please send all required information to :

Office of the Registrar

Western State Colorado University
600 N Adams, Taylor Hall 300
Gunnison CO 81231

Transcript Requests

For transcript requests, please see the Transcripts page.

Verification of Enrollment/Degree

The Registrar's Office at Western is able to provide the following types of verification:

• Enrollment Status:  Western State Colorado University has authorized the National Student Clearinghouse to provide enrollment verifications.  This enables student service providers to verify enrollment for students 24/7.  Verifications may be used for multiple purposes, including insurance coverage, loan deferments, student discounts, internships, scholarship and visa applications, as well as Study Abroad programs. 

As a student, you may access FREE Student Self-Service:

1. Log into your MyWSCU account at http://www.western.edu/inside/students

2. Click on: Student -> Student Records -> Enrollment Verification

Others may contact The National Student Clearinghouse directly:

Web:  www.studentclearinghouse.org

Mail:  National Student Clearinghouse

          13454 Sunrise Valley Drive, Suite 300

          Herndon, VA  20171

E-Mail:  enrollmentverify@studentclearinghouse.org

Phone:  703-742-4200 (M-F, 9:00 AM to 7 PM, EST)

Fax:  703-742-4239

• Graduation: Western State Colorado University has authorized the National Student Clearinghouse to also provide degree verifications. The National Student Clearinghouse can be contacted at:

  Web: www.degreeverify.org

Mail:  National Student Clearinghouse

2300 Dulles Station Boulevard, Suite 300

Herndon, VA 20171

Additional verifications may be requested by contacting the Office of the Registrar directly at (970)943-7003, faxing a request to (970)943-2212, or dropping by 300 Taylor Hall during normal business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m..